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Revenue And Forest Department Maharashtra Sangli IT Hardware Tender 2026 for Multifunction Printers, All-in-One PCs, Line-Interactive UPS & Scanners

Bid Publish Date

13-Feb-2026, 9:15 pm

Bid End Date

24-Feb-2026, 9:00 am

EMD

₹50,000

Location

SANGLI , MAHARASHTRA
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Progress

Issue13-Feb-2026, 9:15 pm
Technical23-02-2026 10:15:34
Financial
AwardCompleted
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Quantity

30

Category

Scanner (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization mandatory for all items
  • • Imported products must have an Indian registered office for after-sales service
  • • EMD amount fixed at ₹50,000 with online or DD submission options
  • • Option clause permitting ±25% quantity variation during contract
  • • Data Sheet submission required to verify technical parameters
  • • Malicious Code Certificate required to certify hardware/software integrity
  • • On-site warranty and battery warranty required for UPS equipment
  • • No BOQ items listed; evaluation based on conformity to specs and data sheets

Categories 6

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM SCANNER MICRO CONTROLLER

Tender Overview

The procurement is led by the Revenue And Forest Department Maharashtra for IT hardware in Sangli (415301). The scope covers Multifunction Printer (Print, Scan, Copy), All-in-One PC (V2), Line Interactive UPS with AVR (V2), and Scanner (V3). The bid carries an EMD of ₹50,000 and includes a supplier option to increase quantity up to 25% during contract execution. Imported products require an Indian registered office of the OEM for after-sales support. Bidders must upload a Data Sheet, and certify against a Malicious Code Certificate. OEM authorization is mandatory.

This tender emphasizes compatibility with vendor-provided data sheets, avoidance of obsolete models (minimum market life of 3 years), and adherence to the B2B data verification process. The absence of a BOQ implies itemized supplier quotes will be evaluated on specification conformity and service-readiness. Unique terms include a regulated option clause and mandatory security-compliant documentation.

Technical Specifications & Requirements

  • Procurement categories include: Multifunction Printer (Print/Scan/Copy), All-in-One PC (V2), Line Interactive UPS with AVR (V2), Scanner (V3).
  • Key submission items: EMD ₹50,000, Data Sheet uploaded, OEM Manufacturer Authorization, and Malicious Code Certificate to certify software integrity.
  • Imported products require a registered Indian office for after-sales service. Bidders must ensure products are not End-of-Life during the expected market life (3+ years).
  • Additional terms include “Option Clause” allowing quantity variation up to 25% and a compliance check against the provided product data sheets.

Terms, Conditions & Eligibility

  • EMD: ₹50,000.
  • Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery period aligned to adjusted quantity with minimum 30 days.
  • OEM Authorization: Required for all manufactured/imported items; Indian office for after-sales service.
  • Documentation: Submit Data Sheet, proof of non-liquidation status, and a Malicious Code Certificate.
  • Warranty/Service: On-site warranty terms and battery/UPS warranty to be confirmed in vendor proposal.
  • Pre-qualification: Not explicitly stated; bidders must ensure product life cycle remains at least 3 years and not end-of-life before delivery.

Key Specifications

  • Product categories: Multifunction Printer (Print/Scan/Copy), All-in-One PC (V2), Line Interactive UPS with AVR (V2), Scanner (V3)

  • EMD: ₹50,000

  • Option clause: ±25% quantity variation

  • OEM Authorization: Mandatory

  • Data Sheet: Required for all offered items

  • Malicious Code Certificate: Required

Terms & Conditions

  • EMD ₹50,000; online or DD submission

  • 25% quantity variation allowed under option clause

  • OEM authorization and Indian after-sales support required for imported items

  • Data Sheet and Malicious Code Certificate mandatory

  • On-site warranty and UPS battery warranty provisions to be defined

Important Clauses

Payment Terms

EMD must be submitted at bid opening; contract payments to be defined in purchase order terms, with standard government payment cycles.

Delivery Schedule

Delivery period subject to option clause; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

LDs applicable for late delivery; specifics to be defined in the contract document.

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Proven experience in supplying similar IT hardware

  • Financial stability demonstrated via audited statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Printer (Print, Scan, Copy) (Q2) , All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Scanner (V3) (Q2)

Authority Records

REVENUE AND FOREST DEPARTMENT

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 8

GeM-Bidding-8976461.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Indian Army Mumbai Line Interactive UPS with AVR, All in One PC & MFP Tender 2026

Indian Army

MUMBAI, MAHARASHTRA

Posted: 9 January 2026
Closed: 12 January 2026
GEM

All in One PC (V2),Computer Printer (V2),Line Interactive UPS with AVR (V2),Multifunction Printer (

N/a

SOLAPUR, MAHARASHTRA

Posted: 9 March 2026
Closed: 19 March 2026
GEM

All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Line Interactive UPS with AVR (V2)

N/a

UDHAM SINGH NAGAR, UTTARAKHAND

Posted: 11 February 2026
Closed: 21 February 2026
GEM

Multifunction Printer (Print, Scan, Copy),All in One PC (V2),Line Interactive UPS with AVR (V2),Hig

Airports Authority Of India

CHENNAI, TAMIL NADU

Posted: 13 February 2026
Closed: 10 March 2026
GEM

All in One PC (V2),Line Interactive UPS with AVR (V2),Multifunction Printer (Print, Scan, Copy)

Ceo Campa State Authority Haryana

PANCHKULA, HARYANA

Posted: 17 February 2026
Closed: 2 March 2026
GEM

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Fax
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4 and Legal
Scanning Scan To Functions Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 101 to 200, 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility No, Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 10,001 to 20,000, 20,001 to 30,000, 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware supply

4

Financial statements or solvency certificate

5

EMD submission document for ₹50,000

6

Technical bid documents and data sheet of offered products

7

OEM Manufacturer Authorization / Dealership certificate

8

Malicious Code Certificate

9

Evidence of registered Indian office for OEM (if importing)

Technical Results

S.No Seller Item Date Status
1
Shri Mahalaxmi Sales Corporation   Under PMA
Make : hp Model : HP LJ Pro MFP 3104fdw Printer With 1 year Warranty23-02-2026 10:15:34
2
SOFTWAVE SYSTEMS   Under PMA
Make : Canon Model : Canon MF275dw - 1 Year Warranty23-02-2026 12:21:05
3
YAKSHINI MICRO SYSTEMS   Under PMA
Make : Canon Model : Canon MF275dw - 1 Year Warranty21-02-2026 16:01:29

Financial Results

Rank Seller Price Item
L1
YAKSHINI MICRO SYSTEMS( MSE Social Category:General )    Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),All in One PC (V2),Line Interactive UPS with AVR (V2),Sca
L2
Shri Mahalaxmi Sales Corporation   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),All in One PC (V2),Line Interactive UPS with AVR (V2),Sca
L3
SOFTWAVE SYSTEMS( MSE Social Category:General )    Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),All in One PC (V2),Line Interactive UPS with AVR (V2),Sca

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for IT hardware tender in Sangli Maharashtra 2026?

Bidders must submit a complete bid with an EMD of ₹50,000, data sheets for offered models, OEM authorization, and Malicious Code Certificate. Ensure Indian OEM support for imported items, and comply with option clause allowing up to 25% quantity variation.

What documents are required for the printer and UPS tender in Maharashtra?

Required documents include GST, PAN, financial statements, experience certificates for similar supply, EMD receipt, Data Sheets, OEM authorization, Malicious Code Certificate, and evidence of Indian office for OEM support if products are imported.

What are the key technical specs verified by data sheets for printers and scanners?

Bidders must provide data sheets detailing MFPR capabilities, All-in-One PC specs, UPS AVR features, scanner resolution, ADF capacity, paper handling and warranty terms; mismatch between data sheet and delivered product may lead to bid rejection.

What is the EMD amount and acceptable submission method for this tender?

EMD is ₹50,000; submit via online payment or demand draft as permitted by the tender portal. Ensure the EMD is attached to the bid package and referenced in the cover letter.

Are imported IT products allowed and what support is required?

Imported products are allowed only if OEM has an Indian registered office for after-sales support. Submit OEM authorization and proof of service availability within India; data sheets must reflect conformity with offered items.

What is the scope of the option clause in this Maharashtra tender?

The purchaser can increase or decrease the awarded quantity by up to 25% during the contract and may extend delivery correspondingly, with a minimum 30-day extension; bidders must account for potential changes in delivery planning.

What certifications or certificates must accompany the bid for security and software?

Submit Malicious Code Certificate confirming no embedded malware; data sheet verification against delivered hardware/software is required, and OEM authorization must be current and valid for the specified product line.

When will the data sheet verification impact bid acceptance in Maharashtra?

Data sheet discrepancies can lead to bid rejection; ensure all technical parameters align exactly with the offered hardware specifications and that the sheet is uploaded with the bid package for evaluation.

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