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GEM

Indian Army Recruitment / Examination Software Tender Muzaffarpur Bihar 2025 - Volume Flexibility 25% & Delivery Terms

Bid Publish Date

28-Nov-2025, 6:44 pm

Bid End Date

01-Dec-2025, 4:00 pm

Value

₹1,75,000

Location

MUZAFFARPUR , BIHAR

Progress

Issue28-Nov-2025, 6:44 pm
Technical12-Jan-2025, 3:23 pm
Financial
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Software procurement for recruitment / examination in Muzaffarpur, Bihar
  • • 25% quantity variation clause at bid and during contract currency
  • • Delivery period mechanics based on last date of order and extended period formula
  • • No BOQ items listed; emphasis on software capability, licensing, and SLAs
  • • Estimated value ₹175,000; ensure pricing accommodates option clause
  • • Specific delivery start from last date of original delivery order

Categories 2

RECRUITMENT SOFTWARE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for Recruitment / Examination Software in Muzaffarpur, Bihar (842001) with an estimated value of ₹175,000. No BOQ items are listed, indicating a software procurement scope rather than hardware components. The buyer’s terms include a flexible quantity option of ±25% at contracted rates and a specific delivery-time calculation tied to the original delivery period. This tender emphasizes execution under defined option clauses and adherence to delivery calculations, underscoring the need for precise software capability, delivery planning, and compliance with streamlined procurement rules. The absence of detailed specifications suggests bidders should focus on software functionality, licensing, and support SLAs, while preparing for potential quantity fluctuations and schedule adjustments. Acknowledging the 25% quantity option is critical for pricing and deployment planning in the Muzaffarpur context.

Technical Specifications & Requirements

  • Product category: Recruitment / Examination Software (Q2)
  • Estimated value: ₹175,000
  • Location: Muzaffarpur, Bihar – 842001
  • Key terms: 25% quantity increase/decrease permissible at bid/contract, with extension mechanics as per option clause
  • Delivery framework: Delivery period begins from the last date of original delivery order; extended delivery period scales as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • BOQ: No items listed; bidders should infer software capability and licensing requirements from terms
  • EMD/guarantees: Not specified in provided data; bidders should verify at bid stage

Terms, Conditions & Eligibility

  • Quantity option: Purchaser may adjust quantity by up to 25% during contract and currency of contract
  • Delivery timing formula: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
  • Delivery start: Commences from the last date of the original delivery order
  • Compliance: Bidders must adhere to option clause and deliver as per extended timelines when exercised
  • Documentation: Prepare software capability statements, licensing terms, and deployment plan aligned with government procurement norms

Key Specifications

  • Product/service names and categories: Recruitment / Examination Software (Q2)

  • Quantities/values: Estimated value ₹175,000; quantity may vary by ±25%

  • Standards/ certifications: Not specified in provided data

  • Delivery: Start from last date of original delivery order; extended delivery period formula

  • Warranty/Support: Not specified; bidders should include SLAs and maintenance terms

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at contract time and during currency

  • Delivery period adjustments follow the (Increased quantity ÷ Original quantity) × Original delivery period formula

  • Delivery starts after the last date of the original delivery order; extended time minimum 30 days

Important Clauses

Delivery Terms

Delivery period commences from the last date of the original delivery order; extended period scales with quantity changes per formula.

Quantity Variation

Purchaser may increase/decrease quantity up to 25% at bid/contract and during contract currency at contracted rates.

Payment & Compliance

Bidder must comply with option clause and provide accurate deployment plans; detailed payment terms to be confirmed in tender documents.

Bidder Eligibility

  • Experience in delivering recruitment/examination software solutions

  • Financial capability to handle ₹175,000 scope and licensing costs

  • Ability to meet government procurement compliance and SLAs

Documents 2

GeM-Bidding-8650634.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Closed: 3 October 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar software procurements

4

Financial statements or solvency proof

5

EMD/Security deposit (as per bid terms) and payment terms documentation

6

Technical compliance certificate or software capability statement

7

OEM authorization (if required) and software licensing details

8

Delivery and deployment plan with schedule

Technical Results

S.No Seller Item Date Status
1ELECTRO COMPUTER CENTRE & EKKLAVYA INFOSYS   Under PMAMake : EKKLAVYA INFOSYS Model : Ekklavya's Software for NAS Configuration01-12-2025 15:23:07Qualified
2KESAR TRADERS   Under PMAMake : EKKLAVYA INFOSYS Model : Ekklavya's Software for NAS Configuration30-11-2025 11:23:09Qualified
3N. E. FABRICATIONS   Under PMAMake : EKKLAVYA INFOSYS Model : Ekklavya's Software for NAS Configuration01-12-2025 15:39:01Qualified

Financial Results

Rank Seller Price Item
L1KESAR TRADERS   Under PMA₹1,75,000Item Categories : Recruitment / Examination Software
L2N. E. FABRICATIONS   Under PMA₹1,82,000Item Categories : Recruitment / Examination Software
L3ELECTRO COMPUTER CENTRE & EKKLAVYA INFOSYS( MSE Social Category:General )    Under PMA₹1,99,000Item Categories : Recruitment / Examination Software

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for recruitment software tender in Muzaffarpur 2025?

Bidders should prepare a software capability statement, licensing terms, deployment plan, and confirm eligibility for government procurement. Include GST, PAN, financials, experience certificates, EMD (if required), and OEM authorizations. Follow the option clause and delivery rules for quantity changes.

What documents are required for Muzaffarpur software tender submission?

Submit GST, PAN, company registration, financial statements, software capability/SLAs, licensing terms, OEM authorizations if applicable, and experience certificates for similar deployments. Include EMD documentation and any requested deployment timeline.

What are the delivery terms for the Indian Army software tender?

Delivery starts from the last date of the original delivery order. If quantity increases, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the bid quantity adjustment allowed in this tender?

The purchaser may modify the quantity by up to 25% at the time of order and during the contract currency at the contracted rates, affecting deployment and pricing.

What is the estimated value and scope for this recruitment software bid?

Estimated value is ₹175,000. The scope centers on software procurement for recruitment/examination and licensing, with no BOQ items listed.

Which standards or certifications are required for this tender?

Specific standards are not listed in the data provided. Bidders should emphasize software reliability, security, licensing compliance, and SLAs to align with government procurement expectations.

How should bidders demonstrate eligibility for government software tenders?

Provide prior experience in similar software deployments, financial stability, GST compliance, PAN, and authorized OEM documents if required. Ensure alignment with option clause, delivery timing, and deployment capabilities.

When will the delivery schedule be adjusted if quantity changes occur?

Delivery schedule adjusts proportionally to the quantity change using the formula, ensuring minimum 30 days of extended delivery time; monitor original delivery period and order dates for accurate planning.