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Collector Office Vadodara Printing & Photocopying Service Tender Gujarat 2026 ISI/JK Copier 65-75 PPM

Bid Publish Date

21-Feb-2026, 5:34 pm

Bid End Date

03-Mar-2026, 6:00 pm

EMD

₹20,000

Location

VADODARA , GUJARAT

Progress

Issue21-Feb-2026, 5:34 pm
AwardPending
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Quantity

60000

Bid Type

Two Packet Bid

Categories 1

BACTERIAL EXPRESSION VECTOR

Tender Overview

Collector Office Vadodara, Revenue Department Gujarat, invites bids for onsite Printing and Photocopying Service with an operator. Service scope includes A4 monochrome photocopying using JK Copier equipment; bidder to supply paper. EMD ₹20,000. Contract terms allow up to 25% change in quantity or duration at contract issue and thereafter, with bidders bound to revised terms. Location: Vadodara, Gujarat (390001). This procurement targets government printing support at the collectorate level, with emphasis on reliable onsite copying, operator management, and material supply handled by the bidder. The absence of BOQ items suggests a service-based engagement with defined throughput expectations. Unique aspect: bidder-controlled paper provision and operator deployment for on-site sessions.

Technical Specifications & Requirements

  • Service category: Printing and Photocopying Service – Onsite with an operator.
  • Paper: to be provided by the service provider; no pre-specified paper type/fall-back listed.
  • Equipment reference: JK Copier model noted; operation in monochrome, A4 size (21.0 x 29.7 cm).
  • Throughput indication: 65-75 (interpreted as pages per minute) for monochrome A4 copies.
  • Location scope: government office environment in Vadodara, Gujarat; service delivery at client site with operator oversight.
  • No technical specification details (no IS/ISO standards explicitly stated). The tender emphasizes onsite service delivery with operator management and material supply by bidder.

Terms, Conditions & Eligibility

  • EMD: ₹20,000 to accompany bid.
  • Quantity/Duration: flexible up to 25% increase/decrease at contract issue; future adjustments limit to 25% post-issuance.
  • Delivery/Performance: not explicitly defined beyond onsite service and operator deployment.
  • Paper supply: bidder to provide paper; no separate paper-supply standards listed.
  • Documentation & compliance: standard bid requirements apply; no BOQ items; no mandatory certifications specified in data provided.

Key Specifications

  • Service: Onsite Printing and Photocopying with Operator

  • Paper provisioning: By bidder

  • Document size: A4 (21.0 x 29.7 cm)

  • Output: Monochrome copies

  • Equipment reference: JK Copier

  • Throughput: 65-75 pages per minute (assumed; no explicit spec)

  • Location: Collector Office Vadodara, Gujarat

Terms & Conditions

  • EMD of ₹20,000 required with bid submission

  • Contract quantity/duration may vary by up to 25% at issue

  • Paper to be supplied by bidder; onsite service with operator

  • No BOQ items; no explicit delivery timeline provided

  • IS/Standards not specified; standard bid compliance applies

Important Clauses

Payment Terms

Not explicitly detailed in data; standard government terms to apply post-award; ensure EMD submission with bid of ₹20,000

Delivery Schedule

Onsite service delivery by bidder; no fixed calendar provided; flexible quantity/duration adjustment up to 25%

Penalties/Liquidated Damages

Not specified in tender data; verify in contract terms during bid stage

Bidder Eligibility

  • Proven experience in onsite printing/photocopying services

  • Ability to provide operator workforce and supply printing paper

  • Financial capacity to bid with EMD ₹20,000

Documents 3

GeM-Bidding-8968741.pdf

Main Document

Payment Terms & Condition

PAYMENT

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (similar printing/photocopying service)

4

Audited Financial Statements/Financial Capacity

5

EMD Payment Receipt or Instrument (₹20,000)

6

Technical Bid Documents (describing onsite printing setup and operator staffing)

7

OEM Authorizations (if applicable for JK Copier or equivalent)

8

Any local/municipal approvals or relevant regulatory clearances

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for printing and photocopying service in Vadodara?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹20,000 with the technical bid. Ensure onsite operator capability and that paper is provided by bidder. Comply with the 25% quantity/duration flex clause and attach any OEM authorizations if using JK Copier.

What documents are required for Vadodara printing tender submission?

Required documents include GST registration, PAN, experience certificates for similar work, financial statements, EMD submission proof, technical bid detailing onsite setup and staffing, and any OEM authorization for JK Copier or equivalent. Ensure paper supply capability is described in bid.

What are the technical specifications for A4 monochrome copying in this tender?

Service must provide onsite copying on A4 paper; output to be monochrome using JK Copier; indicated throughput 65-75 pages per minute. Paper supplied by bidder; no IS/ISO standards specified in the data; verify compliance during final bid stage.

What are the eligibility criteria for the Vadodara photocopying contract?

Eligibility requires demonstrable onsite printing experience, ability to deploy operator staff, financial stability evidenced by statements, and EMD of ₹20,000. Submit OEM authorizations if employing branded JK Copier, and compliance with local regulations for government service contracts.

When is the bidding window for the Vadodara printing tender 2026?

The tender data provided does not include explicit launch or bid deadline dates. Bidders should monitor the Collector Office Vadodara procurement portal for notices, and be prepared to submit documents including EMD ₹20,000 and technical bid with onsite staffing details when a call for bids is published.

What payment terms apply to the printing service contract in Gujarat?

Specific payment terms are not detailed in the data; typical government practice involves milestone-based payments after acceptance of service runs. Ensure clear terms in the final contract, including invoicing frequency, acceptance criteria, and timelines after service delivery.

What is the meaning of the 25% quantity/duration flex clause?

The contract allows increasing or decreasing quantity or duration by up to 25% at contract issue; after issuance, adjustments remain limited to 25%. Bidders must agree to revised terms if such changes are invoked by the procuring authority.

Are OEM authorizations required for JK Copier in this tender?

If the bidder uses JK Copier equipment, an OEM authorization can strengthen eligibility. While not explicitly mandated, submitting authorization reduces risk of non-compliance and supports technical credibility for onsite copying services.