Basic Education Department Uttar Pradesh Musical Instruments Tender 2025 - ISI/AAA TRTL Style Compliance and 25% Quantity Flexibility

Tender Overview

The Uttar Pradesh Basic Education Department invites bids for a broad range of musical instruments and related equipment, including drums, harmoniums, sitars, flutes, tambourines, tablas, Shehnai, trumpets, casio keyboards, and related items. Estimated value is ₹1,050,000 with an EMD of ₹21,000. The contract includes Supply, Installation, Testing and Commissioning (SITC) with option to adjust quantities up to 25% in the original and extended delivery periods. A robust service framework is required with on-site/off-site support as applicable and service centers in the state.

Key differentiators include a formal option clause on quantity variation, a mandatory SITC scope, and post-award service obligations linked to delivery performance and warranty coverage. Location specifics are not disclosed in the data, so bidders should verify delivery feasibility and confirm consignees under the Basic Education Department’s procurement process.

This tender emphasizes timely delivery, scalable supply, and a dedicated service network, with emphasis on clear documentation, compliance, and post-award support.

Technical Specifications & Requirements

• Scope: Supply, Installation, Testing and Commissioning of 17 musical instrument items including Drum, Dhol, Dholak, Harmonium, Sitar, Flute, Casio electronic, Tabla, Shehnai, Trumpet, Bigul, Congo with Stand, Tambourine, Dafli, Manjira, Khartal, Keyboard Casio.
• Quantity flexibility: Up to 25% increase in bid/contract quantity; extended delivery period calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days; option to extend within original delivery window.
• Delivery & installation: SITC scope requires delivery and commissioning; delivery timelines are tied to original and extended periods.
• Service & support: Functional service centers in the state for carry-in warranty, toll-free support, and escalation matrix; establishment within 30 days of award if not existing.
• Certificates & compliance: Bidders must upload all required certificates; non-submission may lead to rejection.
• EMD/PBG: EMD of ₹21,000; alternative EMD via Fixed Deposit Receipt (FDR) can be submitted; hard copy delivery within 5 days of bid end/opening.

Terms, Conditions & Eligibility

• EMD: ₹21,000; payment method options include FDR with bank endorsement and delivery of hard copy within 5 days post bid opening.
• Scope of supply: Bid price must cover all costs for SITC of the 17 items; no separate line-item quotes indicated.
• Delivery terms: Delivery period linked to original schedule with option to extend; extended time formula applies as described above.
• Service centers: Must have functional service centers in the state; if not present, establish within 30 days of award; payment release contingent on service setup evidence.
• Support: Dedicated toll-free service number and escalation matrix required from bidder/OEM.
• Documentation: Upload required certificates and documents as per bid, with no missing items risking rejection.
• Bidding behavior: Quantity adjustments allowed; all changes at contracted rates; adherence to procurement terms is mandatory.