Indian Army Gate Pass and Store Ledger Supplies Tender Tinsukia Assam 2026 IS 550 Compliant 2026
Progress
Quantity
1193
Category
Deposit Receipt Voucher
Bid Type
Two Packet Bid
Key Highlights
- • OEM requirement for imported products with Indian post-sales support certificate
- • 25% quantity variation allowed during contract; delivery time adjusted by formula
- • Estimated contract value around ₹100,891.00; 15 BOQ items with 100-200 page ledgers
- • Documents: PAN, GST, Aadhaar, GSTIN, cancelled cheque, EFT mandate, past experience
- • Turnover criteria: average annual turnover of last 3 years; CA/Audited balance sheets required
- • Delivery starts from last date of original delivery order; extended timelines possible
- • Scope: supply of government stationery records; no installation or service work
- • Location: Tinsukia, Assam (786125) for Indian Army procurement
Categories
8
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for the supply of a range of administrative record books and related documents including Gate Passes, Store Indent books, Vehicle Logs, Mileage Cards, Driver Diaries and similar ledgers intended for military logistics in Tinsukia, Assam 786125. Estimated value around ₹100,891.00 with an option to scale quantities by up to 25% during contract execution. The contract focuses on supplying printed record materials listed across 15 BOQ items, with delivery terms aligned to original delivery schedules and potential extensions subject to calculated timelines. Distinctive terms include OEM support requirements for imported products and a turnover threshold demonstrated via audited statements. The procurement emphasizes compliant suppliers capable of timely, cost-inclusive delivery of government-grade stationery and record-keeping materials. The tender requires bidders to meet basic documentation and financial criteria to participate in a federally managed procurement exercise.
Technical Specifications & Requirements
- Scope: Supply only; all costs included in bid price.
- Product scope includes: Gate Pass 100 Pages, Store Indent 50 Pages, Baby Indent 100 Pages, PRB 200 Pages, Meter Reading Records, Kilometre Cards, Service Books, Driver Diaries, and related ledgers.
- Key prerequisites: Minimum average annual turnover (last 3 years) and OEM turnover criteria as per bid document; PAN, GST, Aadhaar, and past experience documents required; bank EFT mandate and cancelled cheque to accompany bid.
- OEM/Imported products: Vendor must have Indian-based after-sales support if importing; provide certificate of registered office in India.
- Delivery terms: Original delivery period with potential extension under option clause; delivery start from last date of original DO.
- BOQ details: 15 total items with non-specified quantities; emphasis on compliant, ready-to-deliver stock.
Terms, Conditions & Eligibility
- EMD: Not explicitly stated; bidders must meet turnover and documentation criteria.
- Documentation: PAN Card, GST, Aadhaar Card, past experience certificates; GSTIN copy; cancelled cheque and EFT mandate; OEM authorization if applicable.
- Financials: Audited balance sheets or CA certificate for turnover; three-year turnover history required; if entity <3 years, use post-constitution turnover.
- OEM rules: Imported items require registered Indian office for after-sales support; provide certification.
- Delivery & payment: Delivery schedule tied to original DO; option clause allows quantity variation up to 25% with corresponding delivery adjustments.
- Penalties: Not specified; standard government procurement remedies apply per contract terms.
Key Specifications
-
Product scope includes Gate Pass 100 Pages, Store Indent 50 Pages, Baby Indent 100 Pages, PRB 200 Pages, Kilometer Card, Service Book 50 Pages, Driver Diary, Meter Reading Record Card, Store In Hand Ledger
-
Estimated value: ₹100,891.00
-
Delivery terms: 25% quantity variation permitted; delivery start from last DO date
-
OEM/Imported items require Indian registered office for after-sales service
-
Turnover criteria: last 3 years’ average annual financial turnover must meet thresholds stated in bid document
Terms & Conditions
-
Quantity may be increased by up to 25% during contract execution at contracted rates
-
Submit PAN, GST, Aadhaar, GSTIN, cancelled cheque and EFT mandate with bid
-
OEM/Imported products require India-based after-sales support and registration certificate
Important Clauses
Payment Terms
Not explicitly specified; standard government terms apply with delivery-based payments after confirmation
Delivery Schedule
Delivery begins from the last date of the original delivery order; option for extended delivery time proportional to quantity variation, minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided terms; standard penalties likely apply per contract and CVC/Government rules
Bidder Eligibility
-
Minimum average annual turnover as specified in bid document for last 3 years
-
Demonstrable past experience in supplying government stationery or equivalent records
-
Compliance with OEM/import guidelines and Indian after-sales support availability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Gate Pass , Deposit Receipt Voucher , Issue Voucher , Tally Card , Meter Reading Record Card , Vehicle Log Book , Milege Card , Gate Pass 100 Pages , Store Indent 50 Pages , Baby Indent 100 Pages , Drivers Car Diary , PRB 200 Pages , Kilometer Card , Service Book 50 Pages , Store In Hand Ledger
Pre-Bid & Qualification
Pre-Bid Date
19-06-2026 10:00:00
Pre-Bid Venue
Office complex, GE Dinjan No 2
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tinsukia | Tinsukia | - | - | 25 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9422713.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
Gate Pass
As per ATC
Deposit Receipt Voucher
As per ATC
Issue Voucher
As per ATC
Tally Card
As per ATC
Meter Reading Record Card
As per ATC
Vehicle Log Book
As per ATC
Milege Card
As per ATC
Gate Pass 100 Pages
As per ATC
Store Indent 50 Pages
As per ATC
Baby Indent 100 Pages
As per ATC
Drivers Car Diary
As per ATC
PRB 200 Pages
As per ATC
Kilometer Card
As per ATC
Service Book 50 Pages
As per ATC
Store In Hand Ledger
As per ATC
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Gate Pass | As per ATC | 25 | book | ge2dinbc | 15 | |
| 2 | Deposit Receipt Voucher | As per ATC | 20 | book | ge2dinbc | 15 | |
| 3 | Issue Voucher | As per ATC | 25 | book | ge2dinbc | 15 | |
| 4 | Tally Card | As per ATC | 600 | nos | ge2dinbc | 15 | |
| 5 | Meter Reading Record Card | As per ATC | 300 | nos | ge2dinbc | 15 | |
| 6 | Vehicle Log Book | As per ATC | 25 | book | ge2dinbc | 15 | |
| 7 | Milege Card | As per ATC | 25 | nos | ge2dinbc | 15 | |
| 8 | Gate Pass 100 Pages | As per ATC | 10 | book | ge2dinbc | 15 | |
| 9 | Store Indent 50 Pages | As per ATC | 20 | book | ge2dinbc | 15 | |
| 10 | Baby Indent 100 Pages | As per ATC | 20 | book | ge2dinbc | 15 | |
| 11 | Drivers Car Diary | As per ATC | 25 | book | ge2dinbc | 15 | |
| 12 | PRB 200 Pages | As per ATC | 8 | book | ge2dinbc | 15 | |
| 13 | Kilometer Card | As per ATC | 30 | nos | ge2dinbc | 15 | |
| 14 | Service Book 50 Pages | As per ATC | 30 | nos | ge2dinbc | 15 | |
| 15 | Store In Hand Ledger | As per ATC | 30 | book | ge2dinbc | 15 |
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Aadhaar Card
Past Experience certificates
Certifed Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years
Copy of Cancelled Cheque
EFT Mandate duly certified by Bank
OEM authorization for imported products or proof of Indian registered office for after-sales support
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army gate passes and ledgers tender in Tinsukia 2026
Bidders should first verify turnover eligibility and gather PAN, GST, Aadhaar, GSTIN, cancelled cheque, and EFT mandate. Prepare past experience certificates and, if importing, OEM authorization showing Indian after-sales support. Ensure delivery capability for 15 item types totaling approximately ₹100,891 and comply with option-clause quantity variations.
What documents are required for this procurement in Assam for military records
Submit PAN, GSTIN, Aadhaar, past experience certificates, audited turnover or CA certificate for last 3 years, cancelled cheque, EFT mandate, and OEM authorization if applicable for imported items. Also include proof of Indian registered office for after-sales support per OEM rules.
Which products are included under the 15 BOQ items for this tender
Products include Gate Pass 100 Pages, Store Indent 50 Pages, Baby Indent 100 Pages, PRB 200 Pages, Kilometer Card, Driver Diary, Service Book 50 Pages, Meter Reading Record Card, Store In Hand Ledger, and related ledgers. Quantities are not specified in the excerpt but are covered under the 15 items.
What is the estimated contract value and delivery extension policy
Estimated value is ₹100,891.00. The purchaser may increase or decrease quantity by up to 25% and extend delivery time proportionally, with a minimum extension of 30 days; delivery starts after the original delivery order date.
What are the OEM/import requirements for this Indian Army tender
If goods are imported, the OEM or Authorized Seller must have an India-based registered office to provide after-sales service. A certificate confirming this is required as part of bid submission; ensure compliance with Indian support requirements.
What turnover evidence is needed to meet the eligibility criteria
Provide certified Audited Balance Sheets or a CA/Cost Accountant certificate showing the bidder’s average annual turnover for the last three years. If the company is less than three years old, use turnover recorded after incorporation for evaluation.
When will delivery be considered compliant after the DO date
Delivery compliance begins from the last date of the original delivery order. If the option clause is exercised, the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
What are the mandatory payment terms for supply contracts
Payment terms are not explicitly stated; bidders should anticipate standard government terms, typically post-delivery acceptance with payment within 30 days, subject to contract-specific conditions and successful inspection of delivered items.
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Documents 5
GeM-Bidding-9422713.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS