Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender East Champaran 2026 ISO 9001 GMP
Bid Publish Date
15-Aug-2026, 2:55 pm
Bid End Date
04-Sep-2026, 9:00 am
Location
Progress
Tender Overview
The Rural Development Department Bihar, located in EAST CHAMPARAN (ZIP 845301), seeks procurement of SANITARY NAPKINS VENDING MACHINES and SANITARY NAPKINS INCINERATOR MACHINES WITH SMOKE CONTROL UNIT under Q3 category. The initiative targets local suppliers with a preference for MSMEs and requires documentation including PAN, GST, turnover data, and OEM authorizations. An option clause permits a ±25% quantity adjustment at contracted rates, with delivery windows recalculated from the last delivery order date. A compulsory pre-bid meeting is scheduled, and sample demonstration is mandatory at technical opening. This procurement emphasizes compliance with sustainability and quality standards.
Technical Specifications & Requirements
- Product scope: SANITARY NAPKINS VENDING MACHINES and SANITARY NAPKINS INCINERATOR MACHINES WITH SMOKE CONTROL UNIT (Q3)
- Key conditions: option to increase/decrease quantity up to 25%, extended delivery period calculations, and delivery timing from the last original delivery date
- Documentation required (at submission): MSME certificate, PAN, GST, financials, ITR, turnover certificate, OEM authorization, service center declaration, ECO Friendly Certificate, ISO 9001:2015, and GMP Certificate
- Pre-bid meeting: attendance mandatory on 22nd August at Block Office Harsidhi; non-attendance may lead to rejection
- Demonstration: product demonstration at Technical Opening mandatory; lack of demonstration may lead to rejection
- Compliance: supplier to upload affidavit confirming acceptance of ATC terms and non-blacklisted status
- Additional: GST returns for last 6 months; bank mandate form; sample demonstration; local supplier preference with proof
Terms, Conditions & Eligibility
- EMD: not explicitly stated in the data; ensure awareness of requirement as per ATC terms
- Local preference: first preference to Local Suppliers with valid proof
- Certifications: required ECO Friendly Certificate, IS0 9001:2015 and GMP; attested GST/PAN/ITR, turnover and balance sheets
- Financial health: no liquidation or bankruptcy; provide undertaking
- Documentation: GST/PAN, ITR returns, last 3 years turnover, OEM authorization, service centre declaration, sample demonstration
- Penalties/affiliates: affidavit for acceptance of ATC terms and stamp duty affidavit on 100 Stamp Duty; bank mandate submission
- Compliance: non-blacklisted status; pre-bid attendance; bids to be submitted on Rs.100 non-judicial stamp paper
- Delivery: option to extend or modify delivery as per clause; delivery timeline linked to original/extended periods
Key Specifications
-
Product scope: 'Sanitary Napkins Vending Machines' and 'Sanitary Napkins Incinerator Machines with Smoke Control Unit'
-
Quantity flexibility: ±25% of bid quantity; delivery time recalculation based on (additional quantity ÷ original quantity) × original delivery period, min 30 days
-
Standards claimed: 'ISO 9001:2015' and 'GMP' certification; ECO Friendly Certificate
-
Pre-bid meeting: 22 August at Block Office Harsidhi; attendance mandatory
-
Demonstration: mandatory demonstration at Technical Opening; non-submission may lead to rejection
-
Documentation: MSME proof, PAN, GST, ITR, last 3 years turnover; OEM authorization; service center declaration
Terms & Conditions
-
Quantity adjustment up to 25% with contracted rates
-
Mandatory pre-bid meeting attendance and product demonstration
-
MSME preference and required OEM/service center proof
Important Clauses
Payment Terms
No explicit payment terms provided in data; terms to be confirmed in ATC and contract.
Delivery Schedule
Delivery period starts after the last date of original delivery order; additional time calculation applies for option quantity increases.
Penalties/Liquidated Damages
Penalties not specified; standard tender penalties to be defined in contract.
Bidder Eligibility
-
MSME status with valid proof
-
Not blacklisted by any government department or PSU
-
OEM authorization and service center capability
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Purbi Champaran
Delivery Pincodes
845422
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shanti Devi | 845422,Block Office Harsidhi | Purbi Champaran | Bihar | 845422 | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9761398.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
04-Sep-2026, 3:30 am
Opening Date
04-Sep-2026, 4:00 am
Categories
4
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar projects)
Financial statements and Turnover Certificate (last 3 years)
Last 6 months GST Returns
OEM Authorization & Service Centre Declaration
Eco Friendly Certificate, ISO 9001:2015 and GMP Certificate
Affidavit of acceptance on 100 Stamp Duty
Bank Mandate Form
Proof of MSME status
Notarized affidavit of non-blacklisting
Demonstration samples for bid opening
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Manual |
| GENERAL | Operating features | Coin operated |
| GENERAL | Multiple coins accepted | No |
| GENERAL | Number of selection options | 1 |
| GENERAL | Accessibility for free vending utility service | Token |
| GENERAL | Type of loading | Spiral |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 25-50 |
| FUNCTIONAL FEATURES | Material of the outer body | Mild Steel(MS) |
| FUNCTIONAL FEATURES | Built-in charger | No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone |
| FUNCTIONAL FEATURES | Operating Power source | NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 1.0 |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | NA |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in the sanitary napkins vending machine tender in East Champaran?
Bidders must submit MSME proof, PAN, GST, last 6 months GST returns, ITR and turnover certificates, OEM authorization, service center declaration, and eco-friendly/GMP/ISO certificates. Attend the pre-bid meeting on 22 August at Block Office Harsidhi and demonstrate samples at technical opening.
What documents are required for Bihar sanitary vending machine procurement 2026?
Required documents include GST registration, PAN, last 3 years financial statements and turnover, MSME certificate, OEM authorization, service centre declaration, eco-friendly certificate, ISO 9001:2015, GMP certificate, bank mandate, and affidavit of acceptance on 100 Stamp Duty.
What are the delivery terms for the Bihar incinerator with smoke control unit tender?
Delivery period commences from the last date of the original delivery order; if quantity increases by up to 25%, the extended period is calculated as (additional/original) × original delivery period, with a minimum of 30 days.
What standards must bidders meet for the Bihar procurement tender 2026?
Bidders must possess ISO 9001:2015 certification, GMP certification, and ECO Friendly Certificate; ensure OEM authorization and service center capability; provide proof of non-bankruptcy and no blacklisting.
What is required for local supplier preference in this Bihar tender?
First preference is given to local suppliers with valid MSME proof; ensure submission of MSME certificate and locality proofs along with standard bid documents.
What is the evaluation trigger for sampling and demonstration in this bid?
Demonstration of products is mandatory at Technical Opening; failure to provide demonstration may lead to bid rejection; samples are evaluated for compliance with stated products.
What is the role of pre-bid meeting for the Bihar tender 2026?
Attending the pre-bid meeting on 22 August at Block Office Harsidhi is mandatory; non-attendance may render the bid liable for rejection; queries and clarifications are addressed during this session.
Which documents prove financial stability for this supplier tender in Bihar?
Submit Balance Sheet, IT Returns, and Turnover Certificate for the last three years; ensure no liquidation or bankruptcy declarations; include an undertaking confirming financial health.