Pune Regional Passport Office Shredding Machine Tender 2025 Maharashtra ISMS Standard 2025

Tender Overview

The opportunity pertains to the procurement of a Shredding Machine/Paper Shredder for the Regional Passport Office, Pune, Maharashtra. The scope covers Supply, Installation, Testing and Commissioning of the equipment at Passport Bhavan, Baner Pune (postal code 411045). Bid terms permit a ±25% quantity adjustment at contract award and during the contract period at contracted rates. The bidder must demonstrate financial stability and ensure the machine has a market life of at least six years, avoiding end-of-life status by the OEM. Delivery is tied to the original delivery period with possible extensions, starting from the last date of the original delivery order. A functional service center in the relevant state is required if carry-in warranty applies.

Key differentiators include the option clause on quantity, mandatory installation/commissioning, and turnover and service-center prerequisites. The tender emphasizes non-obsolescence, post-award service readiness, and a delivery footprint aligned to the Passport Office’s Pune address. This is a targeted, government procurement with explicit clauses on bidder financial health and regional service availability.

Technical Specifications & Requirements

• Product: Shredding Machine/Paper Shredder
• Scope: Supply, Installation, Testing and Commissioning (SITC)
• Location for delivery/installation: Passport Bhavan, Regional Passport Office Pune, Baner Pune 411045
• Delivery timeframes: tied to original delivery period with potential extension calculations; minimum extension rule ensures a practical timeline
• Obsolescence clause: machine must have ≥6 years residual market life; no end-of-life products
• Service requirement: Functional Service Centre in the state of each consignee or establish within 30 days post award
• Financials: bidder turnover requirements as per bid document; audited statements or CA certificates to be uploaded
• Option clause: quantity may increase/decrease up to 25% of bid/contract quantity
• Warranty/Support: on-site vs carry-in warranty considerations are described; service availability is mandatory for carry-in scenarios

Terms, Conditions & Eligibility

• Delivery address: Passport Bhavan, Regional Passport Office Pune, Baner Pune 411045
• Option clause: +/- 25% quantity adjustment during award and contract period
• Turnover criterion: minimum average annual turnover over the last 3 years; supported by audited statements or CA certificate
• Obsolescence: offered equipment must have at least 6 years residual market life; not declared EOL by OEM
• Service centre requirement: functional center in the consignee state; if not present, must be established within 30 days of award
• Delivery scope: SITC of goods including installation and commissioning; all costs included in bid price
• Financial health: bidder must upload an undertaking confirming no liquidation or bankruptcy
• Work coverage: equipment must be suitable for government procurement and not obsolete in the market