GEM

Hindustan Petroleum Corporation Ltd Condition Monitoring Services for Rotating Equipment Tender Visakhapatnam Andhra Pradesh 2025

Posted

17 Oct 2025, 02:57 pm

Deadline

07 Nov 2025, 03:00 pm

EMD

₹17,50,000

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue17 Oct 2025, 02:57 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount: ₹1,750,000 for rotating equipment condition monitoring services
  • • Location: Visakhapatnam, Andhra Pradesh; HPCL procurement
  • • Category: Custom Bid for Services - CONDITION MONITORING FOR ROTATING EQUIPMENT
  • • Quantity/duration adjustment allowed up to 25% at contract issue and post-issue
  • • ATC document referenced; review for exact technical/compliance requirements
  • • No BOQ items listed; service scope likely outcome-based with acceptance criteria
  • • Expected capabilities: vibration analysis, oil analysis, thermography, data analytics

Categories 7

VIBRATION TESTERS EQUIPMENT TECHNICAL SERVICES REMOTE MONITORING SYSTEM SERVICES MECHANICAL ENGINEERING SERVICE VIBRATION MEASURING INSTRUMENT

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. The tender seeks Condition Monitoring Services for Rotating Equipment at HPCL facilities in Visakhapatnam, Andhra Pradesh. EMD: ₹1,750,000. Category: Custom Bid for Services. Although no BOQ items are listed, the scope covers proactive monitoring, diagnostics, and maintenance planning for rotating assets. The contract may include quantity/duration adjustments up to 25% at contract issuance and later. The procurement emphasizes adherence to HPCL ATC terms and performance expectations for uptime and reliability. This opportunity requires proven capabilities in vibration analysis, thermography, lubrication analysis, and data-driven asset health assessments. Unique aspect: absence of BOQ items suggests a flexible, outcome-driven service scope with formal acceptance criteria to be defined during contract finalization.

Technical Specifications & Requirements

  • Product/Service: Condition Monitoring Services for Rotating Equipment (custom services category).
  • Location: Visakhapatnam, Andhra Pradesh.
  • Estimated Value: Not disclosed; EMD: ₹1,750,000.
  • Key capabilities sought: vibration analysis, oil analysis, thermography, online/offline condition monitoring, data analytics, reliability-centered maintenance support.
  • Contract flexibility: quantity/duration may change by up to 25% at issue and post-issuance.
  • Documentation: ATC document referenced; bidders should review for exact technical and compliance requirements.
  • Standards/Compliance: Not specified in the tender data; bidders should align with HPCL standards per ATC.

Terms, Conditions & Eligibility

  • EMD: ₹1,750,000 as bid security; payment terms to be clarified in contract and ATC.
  • Delivery/Timeline: Not explicitly stated; adapt to project milestones per HPCL ATC.
  • Attribution: Bid validity and acceptance contingent on ATC terms; 25% adjustment window applies.
  • Warranty/Support: Not specified; to be defined in contract.
  • Documents: GST, PAN, experience certificates, financials, OEM authorizations, and technical bids per HPCL ATC.
  • Penalty/LD: Not detailed; to be defined in the final contract.

Key Specifications

  • Category: Condition Monitoring Services for Rotating Equipment

  • EMD: ₹1,750,000

  • Location: Visakhapatnam, Andhra Pradesh

  • Contract flexibility: up to 25% quantity/duration adjustment

  • BOQ: 0 items listed; scope appears to be service-based with defined acceptance criteria

  • Required capabilities: vibration analysis, oil analysis, thermography, online/offline monitoring, data analytics

Terms & Conditions

  • EMD amount is ₹1,750,000 and must be submitted with bid

  • Contract quantity/duration may be increased/decreased by up to 25%

  • ATC document governs exact technical/commercial terms and acceptance criteria

Important Clauses

Payment Terms

Not explicitly published in tender data; payment terms to be detailed in HPCL ATC and final contract.

Delivery Schedule

Delivery timelines are not specified here; contract milestones to be defined in ATC.

Penalties/Liquidated Damages

No LD details provided; penalties to be defined in the final contract per HPCL standard practices.

Bidder Eligibility

  • Demonstrated experience in condition monitoring for rotating equipment (vibration, oil analysis, thermography)

  • GST registration and valid PAN card

  • Financial viability demonstrated by financial statements

  • Ability to comply with HPCL ATC terms and provide OEM authorizations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant condition monitoring services

4

Financial statements (annual reports or turnaround statements)

5

Bid security / EMD submission document for ₹1,750,000

6

Technical bid submission documents as per HPCL ATC

7

OEM authorizations or manufacturer endorsements for deployed equipment/software

8

Any other documents specified in HPCL ATC (if available)

Frequently Asked Questions

How to bid for HPCL condition monitoring tender in Visakhapatnam 2025

Bidders should submit GST and PAN, provide experience certificates for rotating equipment monitoring, and furnish EMD of ₹1,750,000. Review the ATC for technical scope (vibration, oil analysis, thermography) and ensure OEM authorizations are included. Ensure bid validity and compliance with HPCL terms.

What documents are required for HPCL rotating equipment bid Visakhapatnam

Required documents include GST certificate, PAN, experience certificates for condition monitoring, financial statements, EMD submission of ₹1,750,000, technical bid as per ATC, and OEM authorizations. Additional HPCL ATC attachments may specify more documents; verify before submission.

What are the technical specifications for HPCL rotating equipment monitoring

The tender emphasizes condition monitoring services: vibration analysis, oil analysis, thermography, and data analytics for rotating equipment. Exact acceptance criteria and software tools will be defined in the ATC; ensure capabilities align with vibration spectrum analysis, trend analysis, and diagnostic reporting.

When is the EMD required for HPCL Visakhapatnam bid 2025

The EMD amount is ₹1,750,000; bidders must submit a bid security with the technical bid as per HPCL ATC. Confirm payment mode (DD/online) and validity period in the ATC to avoid bid rejection.

What delivery terms apply to HPCL condition monitoring contract

Delivery terms aren't specified in the tender data. Expect milestones defined in the final contract/ATC, with potential adjustments up to 25% of quantity or duration at issue and post-issuance, according to the buyer’s clause.

What eligibility criteria for HPCL Visakhapatnam service bid 2025

Eligibility requires relevant rotating equipment monitoring experience, GST registration, financial stability, and OEM authorizations. Bidders must comply with HPCL ATC terms and provide evidence of past performance in similar services.

How to prepare for HPCL ATC for Visakhapatnam tender

Download and study the ATC document associated with this tender; ensure your technical team demonstrates vibration/oil analysis capabilities, provides case studies, and includes OEM authorizations. Prepare a compliant technical bid addressing all ATC-specified criteria.

What are the penalties if performance is not met in HPCL contract

Specific penalties are not listed in the public data; the final contract will define liquidated damages and remedies. Anticipate LDs tied to uptime, reliability metrics, and failure to meet service levels per HPCL standards.

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