Eastern Coalfields Limited Procurement of Materials for Coal India Limited - 12+ Months Warranty 2026

To bid, ensure your company demonstrates financial stability, submits PAN, GSTIN, cancelled cheque, and EFT mandate, and agrees to a ±25% quantity change at contracted rates. Deliverables must comply with the attached technical specifications and a minimum 12 months warranty. Prepare vendor code creation documents if required.

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by your bank; include any vendor code creation documents and, if available, PAN and GST refunds or adjustments. Include warranty statements and evidence of financial health per terms.

Bidders must provide a warranty of at least 12 months from the date of supply. Warranty should cover material defects, performance retention, and any replacements or repairs under the contract. Attach warranty terms clearly in the bid and honor during post-delivery support.

The purchaser may adjust quantity by up to 25% of the bid quantity at contract signing and during the currency of the contract. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Current data does not list specific OEM requirements; bidders should refer to attached technical specifications. Ensure any applicable certifications or compliance documentation are provided with the bid, and supply materials that meet the specified standards in the bid package.

Estimated value is ₹17,445.0 with a 29-item BOQ; exact items are listed in the attached BOQ and terms. Respondents must align their bids to the 29 items and ensure pricing reflects potential quantity adjustments under the option clause.

Submit required documents for vendor code creation as part of the bid process. Ensure your organization is not under liquidation and can demonstrate financial stability. Include PAN, GSTIN, and bank EFT mandate to enable vendor registration and payment processing.

Review the option clause on quantity variation, warranty requirements, and the documents list (PAN, GSTIN, cancelled cheque, EFT mandate). Ensure you can meet delivery timelines tied to original orders, and confirm conformity to attached technical specifications for all 29 BOQ items.