GEM

Zilla Panchayat Bagalkote Facility Management Tender Karnataka 2025 O&M of Mechanical Work with Lump Sum Contract

Bid Publish Date

12-Dec-2025, 7:25 pm

Bid End Date

22-Dec-2025, 8:00 pm

EMD

₹32,978

Location

BAGALKOT , KARNATAKA

Progress

Issue12-Dec-2025, 7:25 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Facility management services contract for lump-sum O&M of mechanical work in Bagalkot, Karnataka
  • • Consumables included in contract cost; supplier to provide all required consumables
  • • EMD amount explicitly stated: ₹32,978
  • • Quantity/duration adjustment allowed up to 25% at contract issue and after award
  • • Excess settlement option enables additional charges with mandatory supporting documents
  • • ATC document uploaded; bidders must review for compliance and special clauses
  • • No BOQ items available in the provided data; rely on ATC and FM industry standards

Categories 6

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE MECHANICAL WORK

Tender Overview

The procurement is issued by Zilla Panchayat Bagalkote under the Rural Development And Panchayat Raj Department, Karnataka for a Facility Management Services – LumpSum Based contract. Scope covers O&M of mechanical work with consumables included in contract cost. The estimated value is not disclosed publicly. The project location is Bagalkot, Karnataka 586126, targeting external service providers for end-to-end FM services with a single consolidated price. A key differentiator is the inclusion of consumables within the contract and flexible quantity/duration terms up to 25%. The award aims to streamline rural facility maintenance with a formalized, billable service package.

Technical Specifications & Requirements

  • EMD: ₹32,978 to accompany bid submissions.
  • Category: Facility Management Services (Lump Sum), O&M of Mechanical Work with consumables supplied by the service provider.
  • Tender terms include Quantity/Duration Adjustment up to 25% at contract issue and subsequent increases/decreases within 25% post-award.
  • A secondary clause outlines Excess Settlement allowing service providers to bill additional charges up to a defined percentage of the item-level total, with mandatory documentation.
  • No BOQ items or technical specifications are provided; bidders must rely on standard FM practices and ATC documents.
  • The document mentions an uploaded ATC file; bidders should review to align with local procurement rules and compliance requirements.

Terms & Eligibility

  • EMD amount: ₹32,978 (financial guarantee required for bid).
  • Quantity/Duration flexibility: up to 25% adjustment allowed at contract issue and after award.
  • Excess settlement: service providers may include additional charges up to a defined percentage of the order value; supporting documents required.
  • Consumables are to be supplied by the vendor and included in the contract cost.
  • No specific technical standards or certifications are specified in the available data; bidders should refer to the ATC for any mandatory compliance.
  • Bidder must adhere to buyer-added terms and ATC documentation during submission.

Key Specifications

  • Facility Management Services scope: Lump Sum O&M of mechanical systems

  • Consumables: to be provided by the service provider and included in contract cost

  • EMD: ₹32,978

  • Contractual flexibility: quantity/duration adjustability up to 25%

  • Excess settlement: additional charges permissible up to a defined percentage with supporting documents

  • BOQ: Not available; rely on ATC for technical/compliance requirements

  • No explicit standards listed; bidders should reference ATC for mandatory requirements

Terms & Conditions

  • EMD amount of ₹32,978 required for bid submission

  • 25% quantity/duration flexibility at contract issuance and post-award

  • Excess settlement allows extra charges with documentation within defined limits

Important Clauses

Payment Terms

Not explicitly provided; bidders should review ATC for payment schedule, milestone payments, and invoicing requirements.

Delivery Schedule

Not specified; ATC document likely contains installation/operational start timelines and service delivery expectations.

Penalties/Liquidated Damages

Not stated in available data; ATC should be consulted for LDs or performance penalties.

Bidder Eligibility

  • Evidence of prior facility management/O&M experience in mechanical domains

  • Financial capability to mobilize resources for lump-sum FM contract

  • Valid GST and PAN; compliant with Karnataka state procurement norms

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Closed: 11 March 2025
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Posted: 22 January 2025
Closed: 3 February 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar facility management/mechanical O&M

4

Financial statements (latest audited or as per tender rules)

5

EMD payment proof (DD/online receipt) for ₹32,978

6

Technical bid submission documents (tender form, declarations)

7

OEM authorizations or service capability letters (if applicable)

8

Any ATC-compliance certificates referenced in the ATC document

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Bagalkot facility management tender in Karnataka 2025?

Bidders should submit the EMD of ₹32,978 with the technical bid, complete GST and PAN, and provide experience certificates in FM/O&M. Review the ATC document for eligibility, delivery expectations, and the excess settlement clause. Ensure consumables are included in the lump-sum price and confirm 25% quantity/duration flexibility per contract terms.

What documents are required for Zilla Panchayat Bagalkote FM bid?

Required documents include GST certificate, PAN card, latest financial statements, experience certificates for FM/O&M, EMD proof of ₹32,978, OEM authorizations if applicable, and technical bid documents. Ensure ATC compliance and submission of any certification specific to Karnataka procurement standards.

What are the technical specifications for the Bagalkote FM tender?

Technical specifics are not fully listed; bidders must consult the uploaded ATC for mandatory requirements. The scope is lump-sum O&M of mechanical systems with consumables included. Prepare to align with standard FM practices and provide evidence of capability to supply required consumables under contract cost.

When is the bid submission deadline for this Karnataka FM tender?

The available data does not disclose the deadline. Bidders must check the tender portal or ATC document for the exact submission date, required bid validity, and any pre-bid meeting schedules as per Karnataka Rural Development norms.

What is the EMD amount for the Bagalkot FM procurement in 2025?

The EMD amount is ₹32,978. Ensure payment via acceptable mode (online/DD as specified) and attach proof with the technical bid. Failure to submit EMD will render the bid non-responsive under Karnataka procurement policies.

What does 25% quantity/duration flexibility mean for this tender?

It allows the buyer to adjust contract quantity or duration by up to 25% at the time of contract issuance and after award. Bidders must accept revised quantities or durations, with corresponding cost adjustments reflected in the lump-sum contract.

Are consumables included in the contract cost for this Karnataka FM tender?

Yes. Consumables are specified to be provided by the service provider and included in the contract cost. Bidder should itemize consumables within the lump-sum price and ensure continuous supply throughout the contract term.

What is the “Excess Settlement” clause for this FM contract?

Excess Settlement allows additional charges up to a defined percentage of the item-level total, including addons. You must declare applicability during invoice creation and provide mandatory supporting documents; total invoice value must remain within preset maximum limits.

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