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National Institute Of Technology Karnataka Handheld Computing Device Tender Dakshina Kannada Karnataka 2025

Bid Publish Date

22-Dec-2025, 9:56 am

Bid End Date

12-Jan-2026, 10:00 am

EMD

₹23,600

Value

₹11,80,000

Location

DAKSHINA KANNADA , KARNATAKA

Progress

Issue22-Dec-2025, 9:56 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity option clause with same contracted rates
  • • Critical: 3-year OEM warranty, and OEM warranty certificates at delivery
  • • Critical: 5-day service/rectification window for warranty defects
  • • Critical: On-site installation, commissioning, training, and statutory clearances included
  • • Critical: Service centers network within India; address proximity to consignee
  • • Critical: EMD amount ₹23,600; delivery address NIT Karnataka Surathkal
  • • Critical: Delivery at NITK Centre for System Design, Surathkal, 575025
  • • Critical: Estimated contract value ₹11,80,000; total quantity may vary up to 25%

Tender Overview

National Institute Of Technology Karnataka (NITK) in Surathkal, Mangaluru, Karnataka invites bids for a Handheld Computing Device under a supply, installation, testing, commissioning and operator training scope. The project value is ₹11,80,000 with an EMD of ₹23,600. The contract allows a quantity variation of up to 25%, at the same contracted rates, and delivery timelines adjust proportionally with a minimum extension of 30 days. Deliverables include on-site installation at the NITK Centre for System Design, with a three-year OEM warranty and post-go-live service expectations. A well-established India-wide service network is required, and OEM warranty certificates must accompany delivery. The purchase emphasizes end-to-end coverage: supply, installation, testing, commissioning, operator training, and any necessary statutory clearances. Unique aspects include the option clause and the need for certified support in India from a local service network.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning, Training of operators, and statutory clearances as required. Delivery address: Office of Centre for System Design (CSD), NIT Karnataka, Surathkal, Mangaluru, 575025.
  • Warranty: 3 years from final acceptance or after installation, with OEM warranty certificates submitted at delivery; ensure prompt after-sales service within 5 days of defect notification; service centers must be listed near consignee destinations.
  • Penalties: Delay penalties at 0.5% of Unit Price per week of delay until resolution; penalties may be recovered from Performance Security.
  • Delivery flexibility: Option to increase quantity by up to 25% during contract and extended delivery periods as per the option clause.

Terms, Conditions & Eligibility

  • EMD: ₹23,600 required with bid submission.
  • Delivery period: Commences from the last date of original delivery order; extended delivery calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
  • Warranty coverage: On-site warranty for three years; OC/CMC availability and Indian service network must be demonstrable.
  • Documentation: OEM authorizations and service-center details to be uploaded with bid; installation, commissioning, testing and operator training included.

Key Specifications

  • Product: Handheld Computing Device (category confirms portable computing hardware)

  • Estimated value: ₹11,80,000

  • Delivery location: NIT Karnataka Surathkal, Mangaluru

  • Warranty: 3 years from final acceptance or post-installation

  • Service: Installation, Commissioning, Training and ongoing maintenance

  • Penalty: 0.5% weekly for warranty rectification delays

  • Option clause: Up to 25% quantity variation at contracted rates

Terms & Conditions

  • EMD of ₹23,600 required; bid validity and submission terms per GCC

  • Delivery and installation on-site at NITK Surathkal with training

  • Warranty and service requirements; 3-year OEM warranty and 5-day rectification SLA

Important Clauses

Payment Terms

Not specified in available data; bids must adhere to standard procurement terms

Delivery Schedule

Delivery period starts from last date of original order; option quantity extension up to 25% with proportional extension and minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week for warranty remedy delays; penalties may be recovered from Performance Security

Bidder Eligibility

  • Experience in supplying handheld computing devices with on-site deployment

  • Demonstrable OEM authorization and local service network in India

  • Financial capacity to support ~₹11.8 Lakh contract value and potential 25% quantity variation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar handheld device deployments

4

Financial statements or turnover proof for last three years

5

EMD submission proof (₹23,600)

6

Technical bid documents and compliance statements

7

OEM authorisation letter or manufacturer authorization

8

Service-centre/distributor details near consignee locations

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for handheld computing device tender in Dakshina Kannada 2025

Bidders must submit GST, PAN, experience certificates, financials, and ₹23,600 EMD along with OEM authorization. The scope includes supply, installation, testing, commissioning and operator training at NITK Surathkal. Ensure compliance with the 3-year OEM warranty and provide service-center details across India. Delivery occurs on-site with potential 25% quantity variation.

What documents are required for NITK handheld device procurement

Required documents include GST registration, PAN card, last three years financials, experience certificates for similar deployments, EMD proof of ₹23,600, OEM authorization, technical bid, and service-center details near the consignee location in Surathkal. Upload warranty certificates with delivery.

What are the delivery terms for the NITK Surathkal handheld bid 2025

Delivery starts after the original order date; option quantity may extend by up to 25% with proportional time extension, minimum 30 days; final on-site installation and commissioning at the Centre for System Design, NITK, Surathkal.

What warranty and after-sales support are required for the device bid

A 3-year OEM warranty from final acceptance or post-installation; must have India-wide service centers and respond to defects within 5 days; penalties of 0.5% of unit price per week apply for delays, recoverable from the PBG.

What is the estimated contract value and EMD for this tender

Estimated value is ₹11,80,000; bid security or EMD required is ₹23,600. Ensure funds are compliant with local procurement norms and submitted with the bid package along with OEM authorization.

What is the scope of supply for the handheld device tender in Karnataka

Scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. Delivery address is the NITK Surathkal campus; ensure OEM warranty documents accompany delivery.

Are there any quantity variation rules for this NITK tender 2025

Yes. Quantity may be increased up to 25% of bid quantity during contract at contracted rates; extended delivery timelines are calculated per formula with a minimum 30-day extension, subject to acceptance of option clause.

What delivery address and contact person are specified for the handhold bid

Delivery is to be made to the Office of Centre for System Design (CSD), NIT Karnataka, Surathkal, Mangaluru, 575025. Contact Mervin Joe Thomas at [email protected] or phone 9605014054 for coordination.