Entry and Mid Level Laptop - Notebook
Kuttampuzha Gramapanchayat
ERNAKULAM, KERALA
Posted:
18 February 2025
Closed:
5 March 2025
GEM
GEM
Local Self Government Department Kerala Entry/Mid Level Laptop Tender 2026 – IS/OS Preloaded, RAM, Storage & Display Standards
Bid Publish Date
20-Jun-2026, 11:47 am
Bid End Date
30-Jun-2026, 12:00 pm
Location
KOZHIKODE , KERALA
Progress
Issue20-Jun-2026, 11:47 am
AwardPending
Quantity
75
Bid Type
Two Packet Bid
Key Highlights
- • Specific brand/OEM requirements: Not specified; verify OEM authorizations in submission
- • Technical certifications/standards: Factory pre-loaded OS; ensure compatibility with government IT standards
- • Special clauses: Quantity adjustment up to 25% at contract time and during currency
- • Important eligibility criteria: Supplier must adhere to delivery-time computations and ATC attachments
- • Warranty/AMC requirements: Not explicitly stated; confirm post-sales support scope in terms
- • Penalty/Performance bonds: Not specified in data; verify standard Government LD clauses during bid
- • Delivery/Installation: Delivery period linked to last date of original delivery order; extended time rule applies
- • BOQ: No items listed; verify exact laptop configuration in tender documents
Tender Overview
The opportunity is issued by the Local Self Government Department Kerala for procurement of entry and mid level laptops – notebook (Q2) with factory pre-loaded operating systems. While the exact organization name is not disclosed, the tender targets government-academic or municipal use, emphasizing standard laptop configurations including processor details, RAM, storage, display and OS. The scope includes a bulk government purchase with a potential quantity adjustment of up to 25% under the option clause, at contracted rates, and a delivery timeline influenced by the last delivery order date. A key differentiator is the option to scale orders mid-contract, ensuring supply chain flexibility for municipal workloads.
Technical Specifications & Requirements
- Category: Processor, Laptop Type; Processor Number: specified in BOQ; Operating System: Factory pre-loaded; RAM Size: given in GB; Display Size: diagonal in cm; Storage Capacity: capacity in GB; Additional context indicates standard commercial laptop metrics suitable for administrative use. Ensure OS compatibility, BIOS/UEFI readiness, and warranty terms align with government procurement norms. Suppliers should map each BOQ item to the exact processor family, RAM, storage, and display specifications.
- Provide details on warranty coverage, software licensing, and compatibility with common Kerala municipal digital workflows. Consider OEM authorization and post-sales support commitments.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during contract and extended periods with contracted rates. Delivery period calculations depend on the last delivery order date and extended time rules.
- Ensure compliance with the specified ATC terms, including delivery performance expectations and any extension mechanics. Vendors should review all terms to align scheduling and pricing with government tender practices.
Key Specifications
-
Product/service names: Entry and Mid Level Laptop – Notebook (Q2)
-
Quantities/values: Not specified; apply internal estimation for bulk government purchase
-
EMD/Estimated value: Not disclosed in data; confirm in tender documents
-
Type/Category: Laptop with Processor, RAM, Storage, Display, OS
-
Quality/Compliance: Factory pre-loaded OS; standard commercial specs; verify with IS/ BIS if applicable
Terms & Conditions
-
Key Term 1: Quantity can be increased by up to 25% at contract time and during currency
-
Key Term 2: Delivery period linked to last date of original delivery order with extended period rules
-
Key Term 3: ATC and generic terms apply; bidders must comply with these terms and file submissions
Important Clauses
Payment Terms
Payment terms are governed by government ATC; confirm milestone-based payments and any advance requirements in submission.
Delivery Schedule
Delivery window starts from last date of original delivery order; extended time computed as (additional quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
LD details not specified; bidders should seek clarity on LD rate and schedule in bid clarifications.
Bidder Eligibility
-
Experience in supplying government-grade laptops to municipal bodies
-
Ability to meet factory pre-loaded OS requirements and OEM authorizations
-
Financial stability evidenced by audited statements and GST/PAN compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
LOCAL SELF GOVERNMENT DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9496816.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Entry and Mid Level Laptop - Notebook
Pilicode Gp
KASARGOD, KERALA
Posted:
19 February 2025
Closed:
1 March 2025
GEM
Entry and Mid Level Laptop - Notebook
Directorate Of Urban Affairs Kerala
KOZHIKODE, KERALA
Posted:
19 February 2025
Closed:
1 March 2025
GEM
Entry and Mid Level Laptop - Notebook
N/a
ALAPPUZHA, KERALA
Posted:
19 February 2025
Closed:
1 March 2025
GEM
Entry and Mid Level Laptop - Notebook
The Himachal Pradesh State Cooperative Bank Ltd.
SHIMLA, HIMACHAL PRADESH
Posted:
19 February 2025
Closed:
26 March 2025
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Live AI
Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar laptop supply
4
Financial statements (audited) for last 2-3 years
5
EMD/Security deposit as per clause (amount not disclosed in data; verify in T&C)
6
Technical bid documents showing OS, RAM, storage, display specs
7
OEM authorization letter (if bidding as authorized reseller/partner)
8
Product datasheets and warranty terms from OEM
9
BVN/organization letterhead and authorization for bid submission
Frequently Asked Questions
How to bid for laptop tender in Kerala Local Self Government department 2026?
To bid, ensure GST registration and PAN, provide experience certificates for similar laptop supply, submit OEM authorizations if required, and prepare technical data sheets showing RAM, storage, OS, and display specs. Include EMD as per T&C and comply with the option clause enabling 25% quantity changes.
What documents are required for Kerala government laptop procurement 2026?
Submit GST certificate, PAN card, audited financial statements, experience certificates, OEM authorization, technical bid with OS and hardware specifications, EMD receipt, and warranty terms from OEM. Ensure submission on time and alignment with ATC terms.
What is the delivery timeline for laptops under this Kerala tender?
Delivery period starts after the last date of the original delivery order. If quantity increases, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the essential hardware specs expected in this Kerala laptop tender?
Look for factory pre-loaded OS, RAM in GB, Display Size in cm diagonal, Storage in GB, and Processor details. Align with BOQ item names and ensure compatibility with municipal workflow software.
How does the 25% quantity option affect pricing in this Kerala bid?
The purchaser may increase or decrease quantity up to 25% at contract time and during currency, at contracted rates. Plan contingencies and confirm updated delivery plans and pricing adjustments in the contract schedule.
What warranty or after-sales terms are expected for laptops in this tender?
Warranty terms are not explicitly disclosed; bidders should confirm OEM warranty duration, coverage (parts and labor), and AMC options during bid submission and ensure compliance with government post-sales support standards.
Are OEM authorizations required for bidding on Kerala laptop procurement?
Yes, if bidding as an authorized reseller or partner, include OEM authorization letters. Verify whether mandatory for the specific OS and hardware configurations listed in the technical bid and attach product datasheets.
What is the role of ATC terms in the Kerala laptop tender?
ATC terms govern bidder-specific conditions, including qualification statements, delivery, and payment terms. Review the ATC uploaded with the bid to align with the procurement’s compliance and ensure all documentation matches the stated requirements.
Similar Tenders
5 found
Urgent
Entry and Mid Level Laptop - Notebook
N/a
📍 SHIMLA, HIMACHAL PRADESH
EMD: ₹2.5 L
⏰ Deadline: 4 days left
🛒 Type: Goods
View
GEM
Entry and Mid Level Laptop - Notebook
N/a
📍 CENTRAL DELHI, DELHI
EMD: ₹3.0 L
⏰ Deadline: 2 weeks left
🛒 Type: Goods
View
GEM
Urgent
Entry and Mid Level Laptop - Notebook
Indian Air Force
📍 AMRITSAR, PUNJAB
⏰ Deadline: 3 days left
🛒 Type: Goods
View
GEM
Urgent
Entry and Mid Level Laptop - Notebook
University Of Jammu
📍 JAMMU, JAMMU & KASHMIR
EMD: ₹5,000
⏰ Deadline: 2 days left
🛒 Type: Goods
View
GEM
Urgent
Entry and Mid Level Laptop - Notebook
Bengal Chemicals And Pharmaceuticals Limited (bcpl)
📍 KOLKATA, WEST BENGAL
Est: ₹1.0 L
⏰ Deadline: 2 days left
🛒 Type: Goods
View
GEM
Explore More Opportunities
Quick Access
Unlock Tender Documents
Sign up now to access all documents
Performance Analytics
7-metric analysis with year-wise breakdown
Competitor Intelligence
Multi-dimensional analysis across 6 parameters
Market Penetration
By department, ministry, geography & category
Historical Analysis
Complete tender history with results
Documents 4
GeM-Bidding-9496816.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS