Contract Bidding Open For Procurement of Cow Ghee from 01-11-2026 to 31-03-2027 in ANDHRA PRADESH

TERMS & CONDITIONS 1.Only the Cow Ghee manufacturing Dairies maintained by Co-Operative societies / Farmers Mutually Aided Co-operative Dairies and Dairies owned and maintained by the Milk Producers Unions/Farmer Producers organizations shall be allowed to participate in the Tender process for supply Cow Ghee. 2.Temple-specific tenders shall be called for by the respective E.Os, for procurement of Cow ghee, as no single producer dairy will have the installed capacity to meet the requirements of all the 6(a) temples put together. 3.Dairies shall directly collect Cow Milk from the Member Farmers only, through their own collection centers and procurement network equipped with primary testing facilities. 4. Cow Milk must be procured without any involvement of intermediaries or other Vendors / Traders. 5. Dairies procuring Cow Milk of not less than 20,00,000 liters per month on average, shall only be made eligible to participate in tender process. 6. Milk procurement Audit reports for previous 3 years, shall be invariably submitted by the bidders, along with the Bid document. 7. Random GC-HPL Tests for Cow Ghee must be conducted at least once a month by the Dairies. 8. For every 3 months, 3rd party Lab report shall be obtained by the suppliers from any of the reputed NABL (National Accreditation Board for Testing and Calibration Laboratories) accredited laboratory. 9. Reports on own Milk Procurement Processes, Quality verification, and Cow Butter separation process of the bidding dairies must be verified at the time of Technical Bid evaluation. 10. A distinct Cow milk procurement process must be followed, ensuring that no mixing of Buffalo milk with Cow milk is taken place at the Village level or at the Bulk Milk Chilling centers or at the plant. 11. The Society/Milk Producers Union/Milk Producer Company must have at least 50,000 members / Milk producing farmers. Every Dairy is required to obtain and maintain Audit reports on the Membership. 12, It must be ensured, through Lab Reports that all elements in the supplied Ghee must be as per the standards stipulated by FSSAI from time to time and as applicable at the time of bidding. The bidder shall submit FSSAI certification and copies of returns submitted to FSSAI for the previous year. 13. The supplier must furnish the Lab Test Report along with every consignment to the Devasthanam. 14. Preference shall be given to Milk Producer Unions /Companies/Organizations of A.P., State. 15. No Manufacturer who prepares Ghee by purchasing Milk, Cream or Butter from Traders or middlemen shall be allowed to participate in the bidding. 16. All the facilities (data, records, procurement, processing and storage etc.,) of the bidders shall be accessible for inspection as and when required by Endowments Officials and or other concerned AP Govt officers. 17. The supplier should invariably supply the Tested Batch of Ghee along with the test reports. After receiving consignment E.O.s shall also send samples to the NABL accredited Laboratories for testing in random manner. If any Dairy is found supplying Cow Ghee not meeting the prescribed conditions, it shall be black listed from supplying Ghee to any of the temples under Endowments Department. Heavy penalties depending on the quantity of ghee supplied can also be considered along with black listing the dairy. In case of any adulteration, criminal cases can be filed against the supplier. All these things should be specified in the tender document. 18. Surprise inspections at the shortlisted plants should be taken up for ensuring the maintenance of proper hygienic conditions during the process of manufacturing of ghee and use of good quality raw materials in its manufacture. These inspections may be carried out by trained endowment officials or the independent auditors. Involving the officials from the APDDCF Ltd. may be considered for this purpose. A clause shall be incorporated in the Tender schedule itself accordingly. 19. The claims made by the ghee supplying company may be verified with regard to the number of societies and the number of farmer members so as to distinguish cooperative dairies and milk producers union company dairies from other private companies dairies. The number of societies and number of Farmer members may be verified by directing the companies to furnish the list of bonus beneficiary societies. Registered Societies shall be asked to furnish the lists along with the Registration numbers and also the Audit reports. 20. The bidder shall have ISO 22000 Certification, and supporting documentary evidence shall be submitted along with the bid. 21. The bidder shall have a minimum daily production capacity of 4 Metric Tons of cow ghee per day. 22. There shall be qualified technical staff in the internal laboratories of the dairies. The details of technical staff employed in the plants and supporting documentary evidence shall be submitted along with the bid. 23. A diary which has obtained supply orders to the optimum level of its Butter manufacturing capacity shall not bid for additional supply orders beyond its Butter manufacturing capacity, unless and until it has increased its installed capacity 24.Concerned Devasthanam shall send the samples taken from the supplied stock for testing in CALF (Centre for Analysis and Learning in Livestock and Food) lab twice every year and obtain reports

as per tender document

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.