Indian Army Visitor Management System with Work Station Tender Jalandhar Punjab 2026 | 3 Years Govt Experience & ₹20000 EMD
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory 3-year government procurement experience with similar visitor management systems
- • EMD amount explicitly ₹20,000 with standard bid security implications
- • 25% quantity variation right during contract and extended delivery time calculations
- • End User Certificate required in the Buyer's standard format
- • Data Sheet submission mandatory; any mismatch triggers bid rejection
- • PAN, GSTIN, Cancelled Cheque and EFT Mandate are non-negotiable submission items
- • OEM/ reseller documentation or NDA applicable; data integrity controls emphasized
- • No BOQ items; focus on data sheet alignment and vendor credibility
Categories
3
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a Visitor Management System with Work Station in JALANDHAR, PUNJAB 144001. The procurement involves a defined bid quantity with an EMD of ₹20,000 and a flexible option clause allowing up to 25% quantity variation at contracted rates. Bidders must demonstrate prior success delivering similar category products to central or state government bodies, and provide the End User Certificate in the buyer’s format. A comprehensive Data Sheet must accompany the bid to enable technical verification.
- Organization: Indian Army (Department of Military Affairs)
- Location: Jalandhar, Punjab
- Product: Visitor Management System with Work Station
- EMD: ₹20,000
- Option clause: quantity may increase up to 25%; delivery timelines adjust accordingly
- Key documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate, End User Certificate, Data Sheet
- Experience: bidders must show minimum 3 years of supplying similar government-category products
- Data integrity: data sheet must align with offered specifications; mismatches may lead to bid rejection
Technical Specifications & Requirements
- Product name/category: Visitor Management System with Work Station
- Data Sheet: mandatory upload; must match bid parameters to avoid rejection
- Eligibility documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
- End User Certificate: to be provided in the buyer’s standard format
- Experience requirement: bidder or OEM must have supplied same/similar category products to Central/State Govt or PSUs for at least 3 years prior to bid opening, with contracts evidencing yearly supply volumes
- Compliance documents: OEM authorizations or reseller agreements as applicable; non-disclosure declaration on bidder letterhead
- Hazardous items: if applicable, comply with safety/health/environment regulations and include MSDS/Batch/Manufacture date on packaging
- No BOQ items: BOM/price schedule not provided; ensure alignment with non-BOQ procurement approach
- Quality control: ensure product data sheet correlates with technical parameters and offered features
Terms, Conditions & Eligibility
- EMD: ₹20,000 (refundable as per bid outcome)
- Delivery/extension: option to increase quantity up to 25%; delivery period calculated as stated and may extend subject to minimum 30 days
- Financial standing: bidder must not be undergoing liquidation or bankruptcy; provide an undertaking
- Submission documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet, End User Certificate, experience proofs
- Data verification: data sheet must match technical parameters; mismatches may lead to bid rejection
- End User Certificate: to be provided in Buyer’s format; ensure proper authorization if required
- Experience proof: copies of contracts for government entities showing supply of similar products for the required period
- Non-disclosure: ND declaration on bidder letterhead to accompany bid
- Health/safety: if hazardous items are involved, follow regulatory packaging and labeling requirements
Key Specifications
-
- Product: Visitor Management System with Work Station
-
- EMD: ₹20,000
-
- Experience: minimum 3 years providing similar government-category products
-
- Data Sheet: mandatory, aligned with offered parameters
-
- Submission: PAN, GST, Cancelled Cheque, EFT Mandate, End User Certificate
-
- Compliance: End User Certificate in Buyer’s standard format
Terms & Conditions
-
EMD of ₹20,000 required; bid security terms unspecified in data
-
Qty may increase by up to 25% during contract at contracted rates
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3 years government procurement experience required with supporting contracts
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Data Sheet must match product specifications; mismatch leads to rejection
-
End User Certificate to be provided in Buyer’s standard format
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Mandatory GSTIN, PAN, Cancelled Cheque, and EFT Mandate submissions
Important Clauses
Payment Terms
Not explicitly stated in data; bidders should expect standard Govt terms and verify in bid documents
Delivery Schedule
Delivery timeframe adjustable with option clause; minimum 30 days extension if required
Penalties/Liquidated Damages
Not specified in provided data; bidders should review standard LRD provisions in RFP
Bidder Eligibility
-
3 years of supplying similar government-category Visitor Management systems
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financially sound (no liquidation or bankruptcy proceedings)
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GSTIN and PAN registered bidders with EFT mandate
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
VISITOR MANAGEMENT SYSTEM WITH WORK STATION
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
JALANDHAR CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JALANDHAR CITY | JALANDHAR CITY | - | - | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9399476.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate (bank-certified)
End User Certificate in Buyer’s standard format
Data Sheet of offered product(s)
Experience certificates showing 3 years of government-grade supply
OEM authorization or reseller arrangement (if applicable)
Non-disclosure declaration on bidder letterhead
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the Visitor Management System tender in Jalandhar?
To bid, submit PAN, GSTIN, a Cancelled Cheque, and an EFT Mandate; attach an End User Certificate in the buyer format, plus a compliant Data Sheet. Ensure 3 years of government-category supply experience and provide contracts as evidence. The bid should align with the 25% quantity option clause and EMD of ₹20,000.
What documents are required for government visitor system bids in Punjab 2026?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, End User Certificate in buyer format, and a detailed Data Sheet. Include evidence of at least 3 years of similar government supply experience, plus OEM authorization if applicable and non-disclosure declaration on letterhead.
What are the key technical specifications for the Visitor Management System tender?
The tender emphasizes a compliant Data Sheet and alignment with offered product parameters; while specific hardware specs are not listed, suppliers must ensure their system is compatible with government-grade access control and includes a workstation. Ensure documentation demonstrates government-project experience and data integrity.
When is the delivery timeline for the visitor management system in Punjab?
Delivery timelines are governed by an option clause permitting up to 25% quantity variation; the extension calculation uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Confirm final delivery schedule during contract finalization and extend if required.
What is the EMD amount and its purpose for this tender?
The EMD is ₹20,000. It acts as bid security and is refunded to unsuccessful bidders per procurement rules. Ensure payment is made before bid submission and that the EMD is valid through the bid evaluation period.
What eligibility criteria ensure bid acceptance for government visits system?
Bidders must demonstrate 3 years of supplying similar government-category products, present contracts as proof, maintain financial stability, and provide essential documents (PAN, GSTIN, EFT mandate). The bidder should not be under liquidation or bankruptcy and may need OEM/partner authorization.
How to submit the End User Certificate for this procurement in Punjab?
Prepare the End User Certificate in the buyer’s standard format, ensuring it clearly identifies the Indian Army as end user, the item as Visitor Management System with Work Station, and includes authorized signatory details. Attach with the bid package as a mandatory document.
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Documents 4
GeM-Bidding-9399476.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS