Mahatma Gandhi State Institute Of Public Administration Canvas Bag Tender Chandigarh 2026 – IS 550/Canvas Kit Spec Standards
Bid Publish Date
02-Sep-2026, 1:10 pm
Bid End Date
17-Sep-2026, 2:00 pm
EMD
₹19,200
Location
Progress
Tender Overview
Mahatma Gandhi State Institute Of Public Administration (MGSPA), Punjab, invites bids for the supply of Canvas Bag (V2) Q4 in Chandigarh, Chandigarh - 160001. The procurement scope specifies Only supply of Goods with an EMD of ₹19,200. Bidders must submit an advance sample within 7 days of award and comply with a self-undertaking per ATC. The buyer reserves a 25% quantity variation during and after contract, at contracted rates, with delivery timelines tied to the original schedule. The contract contemplates a non-manufacturing/approval-led process prior to bulk production and requires adherence to all bid terms.
- Organization: Mahatma Gandhi State Institute Of Public Administration, Punjab (MGSPA)
- Location: Chandigarh
- Product category: Canvas Bag (V2) Q4
- EMD: ₹19,200; Scope: Only supply of Goods; Sample: 7-day submission window; ATC mandates a self-undertaking on letterhead; Quantity option: up to 25% increase/decrease; Delivery period: linked to original delivery order end date; No BOQ items listed.
- Key differentiators: Specific canvas bag specifications to be defined (material, GSM, color, zipper, bag type, gusseted/non-gusseted sizes) and conditional approval flow for samples.
Technical Specifications & Requirements
- Product: Canvas Bag (V2); Category: Material And Colour; Sub-categories require explicit values:
- Material of Canvas Bag
- GSM of Canvas Bag
- Colour of Bag
- Zipper mechanisms for bag closure
- Dimensions:
- Type of bag
- Size of Gusseted bag (Length X Width X Height)
- Size of Non Gusseted bag (Length X Height)
- Compliance: All values to be confirmed in the bid submission, with samples approved within 7 days of award and any deviations addressed per contract specifications. The ATC emphasizes supplier readiness for rapid sample-to-bulk transition and cost-included delivery terms per RFP framework.
Terms, Conditions & Eligibility
- EMD: ₹19,200 as security deposit; required along with bid.
- Scope: Only supply of Goods; no installation services included.
- Delivery & Samples: Advance sample submission within 7 days of award; supply must align with approved sample; delay in buyer approval may extend delivery period without LD.
- ATC & Self-Undertaking: Submission of a self-undertaking on firm letterhead confirming acceptance of all terms and conditions.
- Quantity Variation: Purchaser may increase/decrease quantity by up to 25% during and after contract; delivery timing adjusted proportionally with minimum 30 days rule.
- Documentation: Bidder to provide standard GST, PAN, experience, financials, and OEM authorization as applicable; detailed list per T&C.
Key Specifications
-
Canvas bag material specification
-
GSM (grams per square meter) specification
-
Bag colour specification
-
Zipper mechanism specification
-
Bag type (grocery, messenger, tote, etc.)
-
Gusseted bag dimensions (L x W x H)
-
Non-gusseted bag length and height
Terms & Conditions
-
EMD ₹19,200 required with bid submission
-
Scope limited to supply of goods (no installation)
-
Advance sample required within 7 days of award
-
Self-Undertaking to accept all terms and ATC
-
Quantity can vary by up to 25% during contract
-
Delivery timeline tied to original delivery period with extensions
Important Clauses
Delivery & Samples
Advance sample approval within 7 days; bulk supply only after approval; delays in Buyer approval extend delivery without LD.
Option Clause
Purchaser may alter quantity by up to 25% during or after contract at contracted rates; delivery period adjusts accordingly with minimum 30 days.
Sample Costs
Samples required for testing are to be supplied by the contractor free of cost; any pre-sample bulk-production costs borne by contractor if sample is rejected.
Bidder Eligibility
-
Eligibility to supply canvas bags with required material specifications
-
Evidence of previous supply experience for similar canvas bags
-
Valid GST registration and financial standing as per T&C
Tender Data
Bid Details
Quantity
12000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Canvas Bag (V2) (Q4)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
50
Delivery Locations
1
Delivery Cities
Chandigarh
Delivery Pincodes
160019
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kulbir Singh | 160019,Mahatma Gandhi State Institute of Public Administration, Punjab,Sector 26 Chandigarh | Chandigarh | Chandigarh | 160019 | 12000 | 50 | - |
Authority Records
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Documents 3
GeM-Bidding-9823512.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for canvas bag supply
Financial statements (last 2-3 years)
EMD submission proof (online or DD as applicable)
Technical bid documents demonstrating material, GSM, color, zipper, and bag type
OEM authorizations (if applicable)
Self-undertaking on letterhead (acceptance of all terms and ATC)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Material And Colour | Material of Canvas Bag | Cotton Canvas, Jute Canvas |
| Material And Colour | GSM of Canvas Bag | 350-375, 376-400 |
| Material And Colour | Colour of Bag | Natural Canvas, Brown |
| Material And Colour | Zipper mechanisms for bag closure | Yes, No |
| Dimensions | Type of bag | Gusseted at bottom, Gusseted at both top and bottom, Non Gusseted |
| Dimensions | Size of Gusseted bag (Length X Width X Height) | 24cm x 10 cm x 36cm, 30cm x10cm x 45cm, 38cm x 10cm x 33cm, 45cm x 10cm x 30 cm, 30cm x 10cm x 40cm, 45cm x 10cm x 35cm, 60cm x 15cm x 45cm, 38cm x 30cm x 40cm, 60cm x 30cm x 45cm, 60cm x 30cm x 60cm, 45cm x 35cm x 20cm, 35cm x 10cm x 38cm, 40cm x 7.5cm x 30cm, 30cmx3.5cmx35cm, 110cm x 10cm x 12cm, 48cm x 38cm X 25cm, 43cm x 20cm x 35cm, NA |
| Dimensions | Size of Non Gusseted bag (Length X Height) | 100cm x 70cm, 90cm x 45cm, 50cm x 45cm, 35cm x 40cm, 45cm x 45cm, 38cm x 45cm, NA |
Frequently Asked Questions
Key insights about CHANDIGARH tender market
How to bid for canvas bag tender in Chandigarh 2026
To bid for the canvas bag tender in Chandigarh 2026, prepare bid documents including GST, PAN, experience certificates, and financial statements. Include EMD ₹19,200 and an advance sample submission within 7 days of award. Ensure self-undertaking confirms acceptance of all terms and ATC, and provide material/GSM/zipper details.
What documents are required for MGSPA canvas bag procurement
Submit GST registration, PAN, experience certificates for canvas bag supply, financial statements, EMD proof, technical bid detailing material, GSM, color, zipper, bag type, and OEM authorizations if applicable. Include self-undertaking and any required sample-related documents per ATC.
What are the technical bag specifications for this tender
Bidders must specify canvas bag material, GSM, color, zipper mechanism, bag type, and gusseted vs non-gusseted dimensions (L x W x H). Exact values will be validated against approved advance sample; deviations may trigger contract rework or termination as per contract framework.
When is the advance sample due for MGSPA canvas bag bid
Advance sample must be submitted within 7 days of award. The buyer will approve or list modifications within 7 days; if delay occurs, the delivery period is adjusted without liquidated damages, and bulk production follows only after approval.
What is the EMD amount for this canvas bag procurement
The EMD for this canvas bag procurement is ₹19,200. It must be submitted with the bid as security deposit and may be retained or adjusted per tender conditions; ensure proper payment methods per T&C.
What is the scope of supply for the MGSPA tender
Scope is limited to the supply of goods (canvas bags) with no installation or after-sales service specified. All costs must be included in the bid price, and any quantities may vary up to 25% during contract at contracted rates.
What are the delivery terms and penalties in this tender
Delivery terms depend on the original delivery period with possible extension up to the full contract period. Quantity adjustments up to 25% may affect delivery timelines; no LD is specified for buyer-led sample delays, but standard contract penalties apply for non-conformance as per ATC.