Tamil University Thanjavur A3 Size Multifunction Printer Tender 2026 ISO/IEC 24734 Compliance
Bid Publish Date
22-Jun-2026, 10:47 am
Bid End Date
02-Jul-2026, 11:00 am
Location
Progress
Key Highlights
- • A3 Size Multifunction Printer (MFP) procurement by Tamil University Thanjavur, Tamil Nadu
- • Scope includes Installation, Testing, Commissioning, Operator Training, and Statutory Clearances
- • Option clause allows ±25% quantity variation during contract and extended delivery period
- • Functional Service Centre requirement within the state; establishment within 30 days if absent
- • On-site warranty with potential for extended warranty; payment linked to service capability evidence
- • No BOQ items available; precise quantity/value details undisclosed
Tender Overview
The procurementOpportunity involves the Tamil Development And Information Department in Tamil Nadu, sourcing an A3 Size Multifunction Printer (MFP) for Tamil University Thanjavur. The bid covers supply, installation, testing, commissioning, operator training, and any statutory clearances. The scope also encompasses post‑award service with potential quantity adjustments up to 25% and delivery scheduling aligned to contract terms. A minimum emphasis on on‑site or centralized service support is implied by the service centre requirement. Financial details such as estimated value or EMD are not disclosed in the available data. The tender emphasizes a turnkey approach with training, warranty, and paperwork handling included, distinguishing itself by the broad deployment and post‑installation support expectations.
- Organization: Tamil University Thanjavur
- Product: A3 Size Multifunction Printer (MFP)
- Location: Tamil Nadu
- Key differentiator: Scope includes Installation, Testing, Commissioning, Operator Training, and Statutory Clearances
- Unique aspect: Option clause for quantity variation up to 25% during contract and extended delivery logic
- Tender context: Government procurement by the Tamil Development And Information Department under a general MFP category
Technical Specifications & Requirements
- Product category: A3 Size Multifunction Printer (MFP)
- Core capabilities: Printing, Scanning, Copying, and optional Fax presence is listed as a potential feature
- Hardware basics: RAM size and storage capacity are required but exact figures are not provided in the available data
- Printing performance: ISO/IEC 24734 compatibility referenced for speed measurements (A4) across monochrome, colour, laser/LED, and inkjet variants
- Document handling: Original document feeder type and number of main paper trays are required details
- Connectivity: Bid requires reliable connectivity options and a specified duty cycle (monthly print volume)
- Warranty: On‑site warranty duration and any extended warranty terms beyond standard coverage
- Compliance: Service centre presence within the state; establishment within 30 days if not existing at bidding time
- Delivery & deployment: Scope includes Installation, Testing, Commissioning, and operator training; statutory clearances if applicable
- Clause: Optional quantity expansion up to 25% of bid quantity during contract and extended delivery calculations
Terms, Conditions & Eligibility
- Delivery & option: 25% quantity increase/decrease at the time of order placement and during contract currency with a defined delivery extension rule
- Scope of supply: Bid price must include supply, installation, testing, commissioning, operator training, and any statutory clearances
- Service centres: Vendor/OEM must maintain a functional service centre within the state of each consignee; if absent, establishment within 30 days of award; payment contingent on documentary evidence of service capability
- Warranty framework: On‑site warranty with potential for extended warranty terms; penalties or LDs not explicitly described in the provided terms
- Documentation: Standard bid submission requirements likely include GST, PAN, experience certificates, financials, EMD, technical compliance certificates, and OEM authorizations (exact documents to be submitted are to be confirmed)
- Terms compliance: Bidders must comply with the Buyer Added Terms and Conditions, including delivery timelines and quantity adjustments
Key Specifications
-
Product: A3 Size Multifunction Printer (MFP)
-
Capabilities: Printing, Scanning, Copying, and potential Fax; RAM size and storage capacity to be disclosed by bidder
-
Standards/Compliance: ISO/IEC 24734 reference for speed testing (A4, various modes); on-site warranty
-
Hardware: RAM size in MB, Storage capacity in GB; Original Document Feeder Type; Number of main paper trays
-
Connectivity: Required robust connectivity options and compatibility with existing infrastructure
-
Warranty: On Site Warranty (in years) plus potential Extended Warranty (in years)
-
Delivery/Service: Service centre within state; establishment within 30 days if not present; scope includes installation, testing, commissioning, and operator training
Terms & Conditions
-
Delivery terms include an option to modify quantity by up to 25% during and after award
-
Scope of supply must cover installation, testing, commissioning, operator training, and statutory clearances
-
Service capability within the state is mandatory; service centre setup within 30 days if absent
-
Payment and penalties are tied to service center evidence and delivery milestones
-
Warranty terms include on-site coverage plus potential extension
Important Clauses
Payment Terms
Payment likely contingent on service centre evidence and delivery milestones; exact percentages not disclosed
Delivery Schedule
Delivery extension rules tied to quantity variation; minimum delivery timelines should be determined at award
Penalties/Liquidated Damages
No explicit LD percentage provided in available data; standard government procurement penalties may apply
Bidder Eligibility
-
Functional service center presence within Tamil Nadu or clear evidence of establishment within 30 days of award
-
Experience in supply, installation, and commissioning of MFPs or similar office automation equipment
-
Financial capacity to cover upfront costs and demonstrate stability through financial statements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Authority Records
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Documents 3
GeM-Bidding-9501080.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP deployments
Financial statements or proof of financial capacity
EMD document (as applicable per procurement terms)
Technical bid documents showing compliance with MFP specifications
OEM authorizations or authorized distributor证
Any statutory clearances if required by Tamil Nadu government tender terms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| Hardware Configuration | RAM Size (MB) | 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 0, 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 2, 3, 4, 5, 6 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Connectivity and Reliability | Duty Cycle (Number of Prints/Month) | 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the A3 MFP tender in Tamil Nadu for Tamil University?
Bidders should submit all mandatory documents including GST, PAN, experience certificates, financial statements, and EMD as per tender terms. Ensure OEM authorization and technical compliance details are included. The scope covers installation, testing, commissioning, operator training, and statutory clearances. Confirm the service centre availability within the state and readiness within 30 days of award.
What documents are required for A3 MFP procurement in Tamil Nadu?
Required documents typically include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD documentation, technical bid with specifications, OEM authorization, and proof of service capabilities. The terms mandate installation, testing, commissioning, operator training, and statutory clearances where applicable.
What are the technical specifications expected for the A3 MFP tender in Tamil Nadu?
Expect specifications for RAM (MB), storage capacity (GB), original document feeder type, number of main paper trays, connectivity options, duty cycle, and on‑site warranty duration plus potential extended warranty. ISO/IEC 24734 speed measurements (A4) may be referenced for performance expectations.
When is the delivery period and quantity variation allowed for this MFP tender?
The contract allows an option to increase or decrease quantity by up to 25% at the time of order and during the contract currency. Delivery extension rules apply: extra time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
What are the service center requirements for this Tamil Nadu tender?
The bidder must have a functional service center in the state for carry‑in warranty; if not present, establish one within 30 days of award. Payment release is contingent on documentary evidence of a functional service center.
What warranty terms are specified for the A3 MFP procurement?
The tender specifies an on‑site warranty period and may include an extended warranty option beyond standard coverage. Exact durations are not disclosed in the available data and should be confirmed during bid submission.
What is included in the scope of supply for installation and training?
Scope includes supply, installation, testing, commissioning, operator training, and providing any statutory clearances required. The bid price must encompass all cost components for these activities, ensuring readiness for operation after handover.
How to verify ISO/IEC or related standards for the MFP tender?
References to ISO/IEC 24734 for speed testing are included, with categories for monochrome and color outputs. Vendors should provide test reports or certifications aligning to these standards and demonstrate device capabilities through documented performance metrics.