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Deputy Commissioner Office Bajali Event Management Tender Barpeta Assam 2026 - Theme Based Events & Venue Development

Bid Publish Date

31-Jul-2026, 7:44 pm

Bid End Date

10-Aug-2026, 8:00 pm

Value

₹3,07,255

Location

BARPETA , ASSAM
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Progress

Issue31-Jul-2026, 7:44 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Office of Service Provider must be located in Assam (Consignee state) with documentary evidence
  • • Bakijai Clearance Certificate mandatory for bid submission
  • • Estimated contract value around ₹307,255 with 25% quantity/duration adjustment rights
  • • Past government-event management experience preferred
  • • Payment subject to availability of funds; potential preponement of bid opening
  • • No BOQ items; 0 total items reported

Categories 1

DEVELOPMENT

Tender Overview

  • Organization: Deputy Commissioner Office Bajali, under the General Administration Department Assam in Barpeta, Assam (PIN 781301). - Procurement focus: Event/ Seminar/ Workshop/ Exhibition management services, including theme-based events, venue development, outdoor events, and full-day programs. - Estimated value: ₹307,255 with potential contract scope adjustments up to 25%. - Key differentiator: Mandatory Assam-based service office, Bakijai clearance, and government-event management experience. - Unique aspect: ATC terms emphasize fund-dependent payments and preponement rights; bidder must align with state procurement practices.

Technical Specifications & Requirements

  • Scope of services: Management of government events including venue development, theme-based activities, outdoor setups, and full-day programming. - Financials: Estimated value ₹307,255; quantity not specified (BOQ items show 0). - Location requirement: Service provider office must be located within the state of the consignee (Assam). - Documentation: Submission of required certificates; Bakijai clearance is mandatory. - Compliance & rights: Tender may be revised by up to 25%, and the authority reserves the right to accept or reject tenders at any time. - Past experience: Demonstrated experience in arranging major government events is preferred.

Terms, Conditions & Eligibility

  • EMD: Not explicitly specified in the data provided. - Delivery & payment: Payment subject to availability of funds; delivery timelines to be defined in the contract; bid opening may be advanced as needed. - Official requirements: Office presence in Assam; Bakijai clearance certificate required. - Certificates: Upload of all certificates/documents sought in the Bid document and ATC/Corrigendum is mandatory. - Right to reject: Authority may accept or reject any tender without providing reasons.

Key Specifications

  • Event management service for government events in Barpeta, Assam

  • Estimated project value: ₹307,255

  • Assam-based service provider office mandatory

  • Bakijai clearance required

  • Funding-dependent payment terms; possible schedule adjustment up to 25%

Terms & Conditions

  • Payment is contingent on fund availability and may precede delivery

  • Bidder must have an Assam-based office with documentary evidence

  • Bakijai Clearance Certificate is mandatory for participation

Important Clauses

Payment Terms

Payment will be made subject to fund availability; bid timing may be preponed as per bidder document and state decisions.

Delivery Schedule

Delivery/delivery milestones to be defined in contract; contract quantity/duration may be adjusted up to 25%.

Penalties/Liquidated Damages

Penalties or LD clauses, if any, will be specified in the contract and corresponding bid documents.

Bidder Eligibility

  • Assam-based operating office with verifiable address

  • Experience in arranging major government events

  • Compliance with Bakijai clearance and relevant statutory certificates

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Venue Development; Outdoor Event; Full day

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

4

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Bajali

Delivery Pincodes

781325

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Ramen Das781325,Madan Rauta Nagar, PathsalaBajaliAssam7813251--

Authority Records

GENERAL ADMINISTRATION DEPARTMENT

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Documents 4

GeM-Bidding-9692630.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior government events

4

Financial statements supporting capability

5

Bakijai Clearance Certificate

6

Certificates/authorizations referenced in bid document and ATC

7

OEM authorizations if required by terms

8

Any other certificates sought in Terms and Conditions or Corrigendum

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Barpeta event management tender in Assam 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and Bakijai clearance along with technical bids. Ensure an Assam-based office is established with documentary evidence. Compliance with ATC terms is mandatory, and funds availability governs payment timing.

What documents are required for Assam event procurement in Barpeta

Required documents include GST registration, PAN, prior government-event experience certificates, financial statements, Bakijai clearance, and certificates requested in the bid document and corrigenda. OEM authorizations may be needed if specified in terms.

What are the key qualifications for government event bids in Assam

Key qualifications include prior government-event arrangement experience, an Assam-based office, and Bakijai clearance. Bidders must meet documentation requirements, provide financial stability evidence, and comply with fund-based payment terms and possible contract adjustments up to 25%.

How is payment structured for Barpeta event management contract

Payment is subject to fund availability and contract terms; the contract may allow up to 25% quantity/duration adjustment. Ensure readiness to align with state fiscal cycles and replacement schedule if funds are delayed, as per the bid terms.

What standards or certificates are required for this tender

Mandatory certificates include those requested in bid documents and ATC; Bakijai clearance is explicitly required. A formal Assam-based office may be necessary; ensure all documents are uploaded with the bid submission.

When can the bid opening occur for the Barpeta tender

Bid opening dates may be preponed as per bid document instructions; bidders should monitor the portal and ensure all certificates are valid at the time of submission. Timely submission is critical to avoid rejection.

What is the estimated value and scope for the event services

Estimated contract value is ₹307,255 for event/venue management, including theme-based activities, outdoor arrangements, and full-day programming; BOQ shows zero items, so scope is defined in the contract terms and ATC.

What is the impact of 25% contract adjustment clause

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and afterward, subject to agreement. Bidders must acknowledge this potential scope change in their proposals.

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