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Border Roads Organisation Toner Cartridges Procurement 2025 India - IS/IS I S standards, OEM Turnover, 25% Quantity Option

Bid Publish Date

18-Oct-2025, 5:10 pm

Bid End Date

01-Nov-2025, 12:00 pm

Location

EAST KHASI HILLS , MEGHALAYA
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Progress

Issue18-Oct-2025, 5:10 pm
AwardPending
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Quantity

80

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM turnover and positive net worth; Indian registered office for service in imported products
  • • Technical standards: IS/ISO compliance where applicable; ISI/ISO certifications if specified by tender
  • • Special clauses: quantity variation up to 25%; extended delivery period formula with minimum 30 days
  • • Eligibility criteria: last 3 years turnover, positive net worth, audited statements or CA certificates
  • • Warranty/AMC: after-sales service obligations for imported products via OEM-authorized channel
  • • Penalties/LD: not explicitly stated; delivery discipline tied to option clause and extended time calculations
  • • Delivery/installation: delivery period tied to last delivery order date; generalized scope for cartridge consumables
  • • Documentation: OEM authorization, GST, PAN, EMD, financials, and technical compliance documents

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for generic printer consumables in the Toner/Ink Cartridge category. The tender contemplates multiple cartridge variants with an option clause allowing up to 25% quantity variation at contracted rates. Importantly, delivery timelines may extend with order quantity changes, and the extended period is calculated by a specified formula, with a minimum extension of 30 days. The BID requires OEM turnover and net-worth criteria, and emphasizes after-sales support for imported products with a registered Indian office. The scope centers on standard cartridges compatible with a range of OEM printers, covering minimum yield expectations and model compatibility, while maintaining strict supplier accountability and delivery discipline.

Technical Specifications & Requirements

  • Product/Category: Toner Cartridges / Ink Cartridges / Consumables for Printers (generic) with product class, color, and model compatibility to be specified by OEM.
  • Brand/Model: alignment with OEM printer models; minimum yield per cartridge to be declared; color options (color/black) to be specified by tender item.
  • Standards/Compliance: ensure IS/ISO alignment where applicable; OEM authorization and after-sales service required for imported products; registered Indian office for service is mandatory.
  • Financials: bidder turnover and OEM turnover must be positive; last three years’ audited statements or CA certificates required; net worth positive as per latest financials.
  • Delivery/Scope: quantity adjustments up to 25% during contract; delivery period extends from the last delivery order date; minimum 30 days extension in case of option exercise.
  • Documentation: emphasis on OEM authorizations, GST, PAN, and EMD documentation as applicable to the tender terms.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery time calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
  • Imported Products: OEM/Authorized Seller must have India-registered office for after-sales service.
  • Financial Criteria: bidder turnover for last 3 years; OEM turnover as per bid document; audited statements or CA certificate required.
  • Net Worth: OEM and bidder must show positive net worth in the latest financial statement.
  • Scope of Supply: align with BOQ and primary product category; no BOQ items present in the provided data.
  • Compliance: ensure product compatibility with specified printer models and provide required certifications and serviceability details.

Key Specifications

    • Product Class of Cartridge: toner/ink cartridge (GENERIC) with model compatibility
    • Printer/MFP Brand compatibility: list of compatible OEM models to be provided by bidder
    • Minimum Yield: declared pages per cartridge (exact yield to be specified in BOQ)
    • Color: color/black options as per model
    • Model Numbers: OEM printer and cartridge model numbers to be listed
    • Standards: IS/ISO compliance where applicable; OEM certifications
    • Warranty/Support: service commitments from OEM/authorized seller

Terms & Conditions

  • Key Term 1: Quantity may vary up to 25% at contract placement and during currency

  • Key Term 2: Imported products require an Indian registered office for after-sales service

  • Key Term 3: Last three years turnover and positive net worth are mandatory for eligibility

Important Clauses

Payment Terms

Not explicitly described in provided data; bidders should expect standard government terms and confirm with tender documents

Delivery Schedule

Delivery period begins after the last delivery order; extended time formula applies with a minimum of 30 days

Penalties/Liquidated Damages

No explicit LD stated; penalties, if any, to be defined in final contract terms

Bidder Eligibility

  • Positive net worth as per last audited financial statement

  • Positive three-year average turnover (last three completed financial years)

  • OEM turnover criteria met for the offered product category

  • Eligibility to supply imported cartridge with Indian service support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENTBORDER ROADS ORGANISATION

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Documents 7

GeM-Bidding-8485626.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Brother
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HL-L2321D, HL-L2361DN,HL-L2366DW, DCP-L2541DW, MFC-L2701D,MFC-L2701DW, DCP-L2520D
GENERIC Model Number of OEM's Printer Cartridge/Consumable TN2365
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

Evidence of positive net worth

5

OEM authorization/Authorized Seller certificate for imported products

6

Technical bid documents and product specifications

7

proof of Indian registered office for after-sales service (for imported products)

8

Any other documents requested in terms and conditions

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for toner cartridges tender in Border Roads Organisation 2025?

Bidders must meet eligibility: positive net worth, turnover for last 3 years, OEM turnover criteria, and provide OEM authorization for imported cartridges. Submit GST, PAN, audited statements, and technical compliance documents. Ensure compliance with option clause (up to 25% quantity) and Indian service support for imports.

What documents are required for printer cartridge tender submission in BR0?

Submit GST certificate, PAN card, audited financials or CA certificates for turnover, positive net worth proof, OEM authorization for imported products, technical bid with model numbers, and proof of Indian service capability. Include any tender-specific forms per the terms and conditions.

What are the delivery terms for BR0 cartridge procurement 2025?

Delivery starts from the last date of the original delivery order; option clause allows up to 25% quantity variation at contracted rates, with extended delivery calculated by (increased/original) × original period, minimum 30 days extension.

What standards or certifications are required for cartridge supplies?

Tender emphasizes IS/ISO compliance where applicable and OEM certifications; imported cartridges require an Indian registered office for after-sales service; ensure ISI/ISO certifications if specified in final documentation.

What is the minimum yield requirement for cartridges in this tender?

Minimum yield details are to be declared per cartridge in the BOQ; current data specifies a minimum yield requirement but exact page counts are not provided here and must be confirmed in the final tender documents.

What is the role of turnover criteria for OEMs in this bid?

OEM turnover must meet the minimum average annual turnover for the last three years; if the OEM is younger than 3 years, turnover is calculated from completed financial years after incorporation and supported by audited statements.

How will extended delivery time be calculated for quantity increases?

Extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; if original period is less than 30 days, the increase equals the original period.

What is required for after-sales support on imported cartridges in BR0 tender?

An OEM or Authorized Seller must have a registered Indian office to provide after-sales service; bidders must demonstrate service capability and provide relevant service certificates as part of compliance.

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