Nagarpalika Gujarat SWADESHI MELA Outdoor Event Management Tender 2026 Sabarkantha Gujarat
Bid Publish Date
09-Oct-2026, 2:15 pm
Bid End Date
19-Oct-2026, 6:00 pm
EMD
₹30,000
Location
Progress
Key Highlights
- • Critical EMD amount: ₹30,000 via Fixed Deposit Receipt (FDR) payable to A/C CHIEF OFFICER,BAYAD NAGARPALIKA
- • Delivery/location: Sabarkantha, Gujarat 383001; outdoor Swadeshi Mela event management
- • ATC terms uploaded by buyer; no BOQ items listed, indicating a service-based scope
- • FDR submission: online proof + hard copy required within 5 days of bid end/opening
- • Category emphasis: National-level outdoor event management for Swadeshi mela under urban development
- • Submission documents: FDR proof, GST/PAN, experience/certifications to be aligned with ATC
- • No explicit quantity, but high-level service deliverables likely include logistics, permits, vendor coordination
Tender Overview
The Nagarpalika under the Urban Development And Urban Housing Department Gujarat invites bids for an Outdoor Event Management service for a SWADESHI MELA with scope in the category of event-related services at Sabarkantha, Gujarat 383001. The tender specifies an EMD of ₹30,000 and accepts payment security via a Fixed Deposit Receipt (FDR) pledged in the name of the Chief Officer, Bayad Nagarpalika. Bidders must upload a scanned FDR proof with the bid and physically submit the hard copy within 5 days of bid end/opening. The BOQ shows no line items, indicating a broad event management scope rather than itemized goods; ATC documents have been uploaded by the buyer. The emphasis is on outdoor, low-quantity, community-focused expo management for a Swadeshi mela.
Technical Specifications & Requirements
- Location: Sabarkantha, Gujarat (383001) for SWADESHI MELA outdoor event management.
- Category: Event, Seminar, Workshop, Exhibition, Expo Management Service – National; Swadeshi Mela; below 25; Outdoor Event.
- EMD: ₹30,000; eligible forms include Fixed Deposit Receipt (FDR) payable to A/C CHIEF OFFICER,BAYAD NAGARPALIKA.
- EMD Submission: Upload scanned FDR proof with bid; hard copy to Buyer within 5 days post bid end/opening.
- ATC / Terms: Buyer has uploaded ATC; details accessible in tender file. No BOQ items available, suggesting a comprehensive service package rather than fixed quantities.
- Delivery/Execution Context: Outdoor event management requirements likely cover vendor coordination, space management, vendor permits, basic infrastructure, and on-site supervision per Swadeshi mela guidelines.
- Experience/Compliance: Specific experience not enumerated; bidders should infer from urban development event management norms and ATC coverage.
Terms, Conditions & Eligibility
- EMD modality: ₹30,000; can be submitted via FDR drawn in favor of the Chief Officer, Bayad Nagarpalika with withdrawal on demand by pledgee.
- FDR endorsement: Provide back-of-FDR endorsement and covering letter; submit scanned copy and hard copy within 5 days.
- Bid validity/ATC: ATC document uploaded by the buyer; bidders should review for any unique compliance requirements.
- Submission timing: Hard copy delivery within 5 days after bid end/opening; ensure timely online submission of FDR proof.
- BOQ absence: No itemized quantities; prepare a comprehensive event management proposal addressing outdoor mela needs.
- Location context: Gujarat state, Sabarkantha district; ensure familiarity with local vendors, permits, and Swadeshi mela norms.
Key Specifications
-
Outdoor event management for SWADESHI MELA in Sabarkantha, Gujarat
-
EMD: ₹30,000 via FDR payable to Chief Officer, Bayad Nagarpalika
-
FDR endorsement with back-side sign-off and covering letter
-
Bid submission includes scanned FDR proof and hard copy within 5 days
-
ATC terms are provided by buyer; no itemized BOQ present
Terms & Conditions
-
EMD submission via ₹30,000 FDR with pledge and withdrawal conditions
-
5-day window for delivering hard copy of FDR to Buyer
-
Outdoor event management scope with ATC terms; no BOQ items listed
Important Clauses
Payment Terms
EMD ₹30,000 via FDR; withdrawal by pledgee on demand; endorsement on back of FDR; hard copy submission within 5 days
Delivery Schedule
Hard copy of EMD proof to be delivered within 5 days of bid end/opening; online proof uploaded with bid
Penalties/Liquidated Damages
Not specified in available data; ATC outcome will define penalties if any
Bidder Eligibility
-
Experience in external/outdoor event management
-
Ability to submit EMD ₹30,000 via FDR and provide endorsement
-
Compliance with ATC terms and Gujarat municipal procurement norms
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
20
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SWADESHI MELA; SWADESHI MELA; below 25; Outdoor Event
Advisory Bank
Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Arvalli
Delivery Pincodes
383325
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Mukeshbhai Punjabhai | 383325,At & Post-Bayad, near N.H. Shah Highschool, Bayad gam road, District- Arvalli | Arvalli | Gujarat | 383325 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10002476.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
FDR proof for EMD ₹30,000 uploaded online
Hard copy of EMD/FDR to be delivered to Buyer within 5 days of bid end/opening
GST registration certificate
Pan Card
Experience certificates relating to outdoor event management
Any OEM authorizations or service partner certificates if required by ATC
Technical bid documents or ATC compliance documents as uploaded
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Sabarkantha SWADESHI MELA event tender in Gujarat 2026?
Bidders must submit online EMD proof ₹30,000 via FDR endorsed in favor of Chief Officer, Bayad Nagarpalika, and send a hard copy within 5 days post bid end. Review ATC terms uploaded by the buyer; ensure outdoor event management credentials and Gujarat municipal compliance are met.
What documents are required for Nagarpalika event management bid in Sabarkantha?
Required documents include FDR-based EMD proof, scanned copy uploaded online, hard copy delivered within 5 days, GST registration, PAN, and relevant experience certificates in outdoor/event management; refer to ATC for additional OEM authorizations or compliance certificates.
What are the EMD details for this Gujarat Swadeshi mela tender?
EMD is ₹30,000, payable via Fixed Deposit Receipt pledged in the name of A/C CHIEF OFFICER,BAYAD NAGARPALIKA; endorsement must appear on the back of the FDR with a covering letter; submission requires online proof and 5-day hard copy delivery.
What is the delivery scope for outdoor Swadeshi mela event management?
The tender specifies outdoor event management for a Swadeshi mela in Sabarkantha with no BOQ items; bidders should prepare a comprehensive service proposal covering logistics, space management, vendor coordination, permits, and on-site supervision per ATC.
How to ensure compliance with tender ATC for Gujarat municipal events?
Access the uploaded ATC document; verify obligations such as vendor coordination, safety norms, permits, and reporting; align proposal to these standards and attach any required certifications or authorizations in the bid.
What standards or certifications are needed for this event tender in Gujarat?
The tender references ATC terms; while specific standards are not listed, bidders should align with general municipal event management norms in Gujarat and include relevant certifications in outdoor event services and safety compliance as indicated by ATC.
When is the hard copy EMD due for this Sabarkantha tender?
Hard copy of the EMD must be delivered to the Buyer within 5 days of the bid end/opening date; online EMD proof is required at bid submission along with FDR endorsement.