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Gail India Limited VRF AMC Tender Madhya Pradesh Guna - Carrier VRF System AMC 2026-2028

Bid Publish Date

22-Nov-2025, 12:55 pm

Bid End Date

13-Dec-2025, 4:00 pm

EMD

₹82,651

Location

GUNA , MADHYA PRADESH

Progress

Issue22-Nov-2025, 12:55 pm
Technical12-Dec-2025, 8:34 pm
Financial
Award23-Dec-2025, 3:45 am
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: EMD ₹82,651 and ATC precedence for any discrepancies with GEM GTC
  • • CRIICAL: Multisite VRF AMC across Inspiration Building, Guest House Part I & II, MP Hall
  • • BRAND/ OEM: Carrier VRF system AMC – expertise required in Carrier brand HVAC equipment
  • • CERTIFICATIONS: Any required HVAC service certifications; MSME/Udyam documentation
  • • DELIVERY: AMC lifecycle starting 01.01.2026 (inspiration/guest house) and 01.08.2026 (MP Hall) with respective durations
  • • PENALTIES: Liquidated damages and excess settlement permissible with proper documentation
  • • WARRANTY/AMC: Comprehensive AMC terms covering preventive maintenance, breakdown response, and system optimization

Categories 10

TECHNICAL SERVICES DIRECT TRANSFORMER OTHER SERVICE WATER COOLED ENGINE MOTOR COMPRESSORS SERVICES ENGINE WATER LEVEL RECORDER EMG MACHINE MICROCENTRIFUGES

Tender Overview

Gail India Limited invites bids for Comprehensive AMC (Annual Maintenance Contract) of ** Carrier VRF type Heating and Cooling systems** installed at multiple Gail sites in Guna, Madhya Pradesh. The scope covers the Inspiration Building, Guest House Part I & II, and MP Hall, with contract periods aligned to start dates in early 2026 and varying durations up to 17 months for a portion. The procurement involves maintenance services for VRF components from Carrier, with an EMD of ₹82,651 and an option clause enabling quantity/duration adjustments up to 25%. The ATC emphasizes compliance with tender documents and BEC evaluation criteria, including MSME documentation for eligible bidders. This opportunity targets service providers with HVAC AMC capabilities and Carrier VRF expertise in government-administrated facilities. Unique aspects include staggered contract starts and multi-site AMC across guest housing and office spaces, demanding unified service scheduling and warranty adherence.

Technical Specifications & Requirements

  • Scope: Comprehensive AMC for Carrier VRF systems at four Gail locations: Inspiration Building, Guest House Part I, Guest House Part II, MP Hall (Avantika Club).
  • Contract starts/ durations: 01.01.2026 to 02 years for Inspiration Building; 01.01.2026 to 02 years for Guest House Part I; 01.01.2027 to 01 year for Guest House Part II; 01.08.2026 to 17 months for MP Hall.
  • EMD: ₹82,651.
  • Delivery/Service expectations: AMC scope includes preventive maintenance, breakdown response, and system optimization for VRF units (76 HP and 62 HP variants referenced in ATC).
  • ATC emphasis: Follow Bid Evaluation Criteria (BEC) and ensure submission of Forms/Formats, with special MSME documentation (UDYAM) where applicable.
  • No technical spec sheet in tender; bidders must infer scope from SOR/SOW and ATC documents.

Terms, Conditions & Eligibility

  • EMD: ₹82,651.
  • Contract adjustments: Quantity/duration can change up to 25% at contract issue and also post-issuance.
  • Excess settlement: Additional charges allowed up to a predefined percentage; require supporting documents.
  • Documentation: Submit all bid formats, Forms, and MSME certifications (UDYAM) where applicable.
  • Dates/ATC precedence: In case of conflict, ATC governs; ensure compliance with all tender terms and BEC methodology.
  • MSME bid eligibility: Include UDYAM certificate duly certified and notarized with legal stamp.

Key Specifications

  • Product/Service: Comprehensive AMC for Carrier VRF Heating & Cooling systems

  • Locations: Inspiration Building, Guest House Part I & II, MP Hall, Gail Vijaipur (Guna, MP)

  • EMD: ₹82,651

  • Contract periods: 01.01.2026 to 2 years (Inspiration); 01.01.2026 to 2 years (Guest House Part I); 01.01.2027 to 1 year (Guest House Part II); 01.08.2026 to 17 months (MP Hall)

  • Brand: Carrier VRF equipment

  • Service scope: preventive maintenance, breakdown service, system optimization, possible part replacements under AMC

  • MSME: UDYAM registration required for eligible bidders

Terms & Conditions

  • EMD amount and payment terms must be complied with; 25% variation allowed in quantity/duration

  • ATC governs if any discrepancy with tender documents; submit all required bid forms

  • MSME bidders must provide UDYAM certificate certified by CA and Notary Public

  • Delivery/installation timelines aligned to contract start dates; performance penalties may apply

Important Clauses

Payment Terms

EMD must be paid upfront; AMC payments to be as per SOR/SOW terms with possible advance/periodic milestones per ATC

Delivery Schedule

Contract periods commence on specified dates for each site; service delivery must align with maintenance calendar

Penalties/Liquidated Damages

LD applicable for non-performance or delayed service; details to be per ATC and SOR/BE C

Bidder Eligibility

  • Experience in VRF/Carrier HVAC AMC for similar installations in government or large facilities

  • Financial capacity to handle 2-year AMC contracts and potential 25% scale adjustments

  • Valid GST, PAN, and MSME/Udyam certification (where applicable)

Documents 8

GeM-Bidding-8622115.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for VRF/Carrier HVAC AMC work

4

Financial statements (latest audited if available)

5

EMD payment receipt or online transfer proof

6

Technical bid documents and compliance sheets

7

OEM authorizations for Carrier VRF equipment

8

UDYAM MSME registration (for eligible bidders) certified and notarized

9

Any other forms/formats specified in ATC and BEC documents

Technical Results

S.No Seller Date Status
1AYK ENGINEERS AND CONSTRUCTION LLP   Under PMA12-12-2025 20:34:19Qualified
2VISHAL ENTERPRISES   Under PMA13-12-2025 14:42:35Qualified

Financial Results

Rank Seller Price Item
L1AYK ENGINEERS AND CONSTRUCTION LLP( MSE Social Category:OBC )    Under PMA₹48,67,755Item Categories : Custom Bid for Services - COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR CARRIER MAKE VRF TYPE HEATI
L2VISHAL ENTERPRISES( MSE Social Category:SC )    Under PMA₹51,07,795Item Categories : Custom Bid for Services - COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR CARRIER MAKE VRF TYPE HEATI

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Gail India VRF AMC tender in Madhya Pradesh 2026?

Submit all required bid formats, GST/PAN, and EMD ₹82,651. Ensure Carrier VRF expertise, OEM authorizations, and UDYAM MSME documents if eligible. Adhere to ATC terms; contract periods begin 01.01.2026 for most sites and 01.08.2026 for MP Hall.

What documents are required for VRF AMC tender in Guna MP?

Provide GST certificate, PAN, experience certificates for VRF AMC work, financial statements, EMD evidence, OEM authorization for Carrier, MSME/ UDYAM registration (if applicable), and all bid formats validated as per ATC.

What are the VRF system maintenance standards for this tender?

The tender requires Carrier VRF maintenance with preventive maintenance, breakdown response, and system optimization. Specific IS or OEM standards are cited in ATC; ensure compliance with all tender-specified maintenance practices and documentation.

When do the contract periods commence for Gail VRF AMC?

Inspiration Building and Guest House Part I start on 01.01.2026 for 2 years; Guest House Part II starts 01.01.2027 for 1 year; MP Hall starts 01.08.2026 for 17 months, as per ATC contract schedule.

What is the EMD amount and payment terms for this opportunity?

EMD is ₹82,651. Payment terms align with SOR/BE C terms; ensure EMI/online transfer proof is attached with bid; ATC governs any deviations and variation allowances up to 25%.

What is the excess settlement clause in this tender?

Excess settlement allows extra charges up to a defined percentage of item-level total value, including addons; declare applicability during invoice creation and provide supporting documents.

What eligibility criteria exist for MSME bidders in this tender?

MSME bidders must submit UDYAM registration certified by CA and Notary Public with legal stamp; ensure eligibility by meeting VRF AMC experience and financial stability requirements.

What is the scope of Carrier VRF AMC for Gail premises?

Scope includes preventive maintenance, breakdown service, and system optimization for Carrier VRF units across Inspiration Building, Guest House parts I & II, and MP Hall, with site-specific contract durations.

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