GEM

Police Department Kerala Rechargeable Lighting & Forensic Equipment Tender Thiruvananthapuram 2025

Bid Publish Date

20-Nov-2025, 9:33 pm

Bid End Date

06-Dec-2025, 10:00 am

Bid Opening Date

06-Dec-2025, 10:30 am

EMD

₹2,70,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue20-Nov-2025, 9:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4042

Category

Rechargeable Flash Light

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: EMD ₹270,000; 25% quantity variation under option clause
  • • Standards/Certifications: Not specified in tender data; verify in ATC
  • • Brand/OEM: Not specified; confirm if branded trolley, Faraday Bag, or specific suppliers required
  • • Penalties: Liquidated damages not detailed; check ATC for LD terms
  • • Delivery: Extended timelines based on order date and option clause; minimum 30 days guidance implied
  • • Warranty/AMC: Not explicitly stated; confirm post-bid requirements

Categories 32

BUTANE WEIGHT MEASURING INSTRUMENT SEALS SURGICAL BLADE DAIRY PRODUCTS BUBBLE WRAP ELECTRON TUBE MARKING TOOLS PACKAGING MATERIAL ENVELOPE ABSORBENT COTTON LAPAROSCOPIC INSTRUMENTS SCISSORS MACHINE AIR FILLED PACKING MATERIALS PACKING TOOLS BIO METRIC BAG CAMERA BOX FIRST AID BOX LABORATORY KNIVES WHEAT FLOUR TROLLEY LABORATORY SCALPELS BLOW TORCH BUTTER BRAYERS PEN BLADE ALKANES KOPARAPAK

Tender Overview

The Police Department under the Home Department Kerala invites bids for a wide range of forensic, safety and field equipment including Rechargeable Flash Light, Rechargeable Head Light Torch, Magnifying Lens, Forceps (Polymer & Steel), Surgical Scissors, Digital Weighing Machine, Evidence envelopes & Kraft bags, Self-sealing polythene envelopes, Labels, Crime Scene tape, packing supplies, medical consumables and a Branded trolley as part of a comprehensive crime-scene support kit. Estimated value is not disclosed; the bid requires an EMD of ₹270,000. Location: Thiruvananthapuram, Kerala 695001. The scope includes a 43-item BoQ with a broad catalog of evidence collection and field equipment, including calibration tools like Alcometer and media like Pen drives and Cadaver handling accessories. An option clause allows quantity variation up to 25% during contract execution. Delivery timelines hinge on the last date of the original delivery order and may extend subject to the option terms. bidders should align to the options and AKT terms attached by the buyer.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender; the 43-item BoQ indicates a broad spectrum of forensic and field equipment including basic evidence collection supplies, medical consumables, and crime-scene handling tools. The presence of items like Calibrated Alcometer and Pen drive 64GB implies digital evidence capabilities. The contract accommodates quantity variation up to 25% and outlines delivery-time logic tied to order date.
  • The buyer’s ATC/ATC document confirms adherence to tender terms. The scope includes branded trolley, Faraday Bag, and a broad assortment of packing materials and lab tools. Sectional requirements will be clarified in the final order and BOQ, with emphasis on ensure supply of essential field gear and evidence handling items.

Terms, Conditions & Eligibility

  • EMD: ₹270,000 (to be paid as per tender terms)
  • Quantity Flexibility: up to 25% increase/decrease during contract and currency of contract
  • Delivery Clause: delivery period starts from the last date of original delivery order; extended time for option clause subject to calculation
  • Payment Terms: terms to be specified in purchase order; ensure compliance with local government norms
  • Documents: GST, PAN, experience certificates, financials, OEM authorizations, technical bid, EMD receipt
  • Warranty/AMC: not explicitly stated; bidder should confirm after techno-commercial bid
  • ATC/ATC Document: reference file uploaded by buyer for terms satisfaction

Key Specifications

  • Product/service names: Rechargeable Flash Light, Rechargeable Head Light Torch, Magnifying Lens, Forceps (Polymer/Steel), Scalpels, Evidence envelopes, Kraft bags, Self-sealing polythene envelopes, Labels, Crime Scene tape, Cotton gauze, Absorbent cotton, Tape, Measuring tape, Metal scale, Surgical Spirit, Fingerprint ink, Cadaver handling tools, Branded trolley, Faraday Bag, Calibrated Alcometer, Pendrive 64GB

  • Quantities/Capacities: Not specified in BoQ; 43 items collectively listed

  • EMD/Value: ₹270,000 expected

  • Experience: Not specified; bidders should demonstrate capability for forensic and safety equipment

  • Quality/Compliance: Not specified; verify with ATC terms and post-bid clarification

  • Delivery: 25% quantity variation; delivery timeframe linked to last delivery order date

Terms & Conditions

  • EMD of ₹270,000; ensure payment method per terms

  • Quantity variation up to 25% during contract

  • Delivery period starts from last day of original delivery order

Important Clauses

Payment Terms

Payment terms to be specified in the purchase order; ensure timeline complies with government norms

Delivery Schedule

Delivery period is counted from the last date of the original delivery order; extended time governed by option clause

Penalties/Liquidated Damages

LD terms to be confirmed in ATC; ensure provisions align with procurement rules

Bidder Eligibility

  • Must have prior experience supplying forensic or safety equipment

  • GST registered and financially stable

  • OEM authorization or authorized distributor for key items

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Bill of Quantities (BOQ) 43 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Rechargeable Flash Light Added in the additional terms and condition 94 pieces chiefstorekeeper 45
2 Rechargeable Head light Torch Added in the additional terms and condition 94 pieces chiefstorekeeper 45
3 Magnifying Lens Added in the additional terms and condition 94 pieces chiefstorekeeper 45
4 Forceps Added in the additional terms and condition 94 pieces chiefstorekeeper 45
5 Polymer Forceps Added in the additional terms and condition 94 pieces chiefstorekeeper 45
6 Steel spoon with long arm Added in the additional terms and condition 94 pieces chiefstorekeeper 45
7 Spatula Added in the additional terms and condition 94 pieces chiefstorekeeper 45
8 Knife Foldable Added in the additional terms and condition 94 pieces chiefstorekeeper 45
9 Surgical Scissors Added in the additional terms and condition 94 pieces chiefstorekeeper 45
10 Digital Weighing Machine Added in the additional terms and condition 94 pieces chiefstorekeeper 45
11 Scalpel Blade Added in the additional terms and condition 94 pieces chiefstorekeeper 45
12 Evidence collection paper envelope Added in the additional terms and condition 94 pieces chiefstorekeeper 45
13 Kraft Evidence bags Added in the additional terms and condition 94 pieces chiefstorekeeper 45
14 Self sealing polythene envelope Added in the additional terms and condition 94 pieces chiefstorekeeper 45
15 Self Sticking Labels Added in the additional terms and condition 94 pieces chiefstorekeeper 45
16 Crime Scene cordoning Tape Added in the additional terms and condition 94 pieces chiefstorekeeper 45
17 Absorbent Cotton Added in the additional terms and condition 94 pieces chiefstorekeeper 45
18 Cotton Gauze Added in the additional terms and condition 94 pieces chiefstorekeeper 45
19 Air bubble wrap Added in the additional terms and condition 94 pieces chiefstorekeeper 45
20 Toolset in the toolbox Added in the additional terms and condition 94 pieces chiefstorekeeper 45
21 Butane Torch Added in the additional terms and condition 94 pieces chiefstorekeeper 45
22 Butter Paper Added in the additional terms and condition 94 pieces chiefstorekeeper 45
23 Marking Chock Added in the additional terms and condition 94 pieces chiefstorekeeper 45
24 Permanent Marker Pen Added in the additional terms and condition 94 pieces chiefstorekeeper 45
25 Cellophane tape with a small dispenser Added in the additional terms and condition 94 pieces chiefstorekeeper 45
26 Measuring tape Added in the additional terms and condition 94 pieces chiefstorekeeper 45
27 Metal scale Added in the additional terms and condition 94 pieces chiefstorekeeper 45
28 Surgical Spirit Added in the additional terms and condition 94 pieces chiefstorekeeper 45
29 Rubber Roller Added in the additional terms and condition 94 pieces chiefstorekeeper 45
30 Fingerprint ink printer ink in black colour Added in the additional terms and condition 94 pieces chiefstorekeeper 45
31 Fiber slab Added in the additional terms and condition 94 pieces chiefstorekeeper 45
32 Palm print Pad Added in the additional terms and condition 94 pieces chiefstorekeeper 45
33 Pocket ceramic Fingerprint pad Added in the additional terms and condition 94 pieces chiefstorekeeper 45
34 Cadaver spoon Added in the additional terms and condition 94 pieces chiefstorekeeper 45
35 Disposable ink strips Added in the additional terms and condition 94 pieces chiefstorekeeper 45
36 Cadaver fingerprint straightener Added in the additional terms and condition 94 pieces chiefstorekeeper 45
37 Cadaver fingerprint record slips Added in the additional terms and condition 94 pieces chiefstorekeeper 45
38 Branded trolley Added in the additional terms and condition 94 pieces chiefstorekeeper 45
39 First Aid Box Added in the additional terms and condition 94 pieces chiefstorekeeper 45
40 Faraday Bag Added in the additional terms and condition 94 pieces chiefstorekeeper 45
41 Video Camera with recording facility Added in the additional terms and condition 94 pieces chiefstorekeeper 45
42 Calibrated Alcometer Added in the additional terms and condition 94 pieces chiefstorekeeper 45
43 Pendrive 64GB Added in the additional terms and condition 94 pieces chiefstorekeeper 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar item supply

4

Financial statements (last 3 years)

5

EMD payment receipt

6

Technical bid submission documents

7

OEM authorization letters (if using third-party)

8

Product catalogs and brochures for 43 items

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the police equipment tender in Thiruvananthapuram Kerala 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹270,000, technical bid, OEM authorizations, and product catalogs. The 43-item BoQ requires compatibility with forensic and field equipment, and adherence to ATC terms. Ensure 25% quantity variation readiness.

What documents are required for the police equipment procurement in Kerala?

Required documents include GST certificate, PAN card, last 3 years financials, experience in similar projects, EMD receipt of ₹270,000, technical bid, OEM authorizations, and item catalogs. Also include any brand approvals for branded trolley and Faraday Bag as applicable.

What are the key delivery terms for the Kerala police gear tender?

Delivery starts from the last date of the original delivery order. The option clause allows up to 25% additional quantity with linked extended delivery time, calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

Which items are included under the forensic equipment in this tender?

Items include Rechargeable Flash Lights, Rechargeable Head Light Torches, Magnifying Lens, Polymer/Steel Forceps, Scalpels, Evidence envelopes, Kraft bags, Label tapes, Crime Scene tape, Cotton gauze and absorbent materials, Calibrated Alcometer, Pendrive 64GB, Branded trolley, Faraday Bag, and more across 43 BoQ entries.

What is the EMD amount for the Kerala police procurement?

The EMD amount is ₹270,000, to be paid as per tender guidelines. Ensure payment receipt is provided with bid submission and complies with government procurement norms.

What standards or certifications are required for this police equipment tender?

The tender data does not specify exact standards; bidders should verify via the ATC document. Prepare to demonstrate capability with forensic equipment and evidence handling compliance, plus OEM authorizations if relying on brand-specific items.

When will the final delivery schedule be clarified for the 43-item BoQ?

Final delivery timelines will be clarified after bid evaluation and the last date of the original delivery order. The option clause may extend schedules; ensure readiness for 25% quantity changes and adjusted delivery periods as per contract terms.

What is the scope of the 25% quantity option in this tender?

The buyer may increase or decrease the ordered quantity up to 25% at contract placement and during currency. Delivery time adjusts to the new quantity using the provided formula, with a minimum 30 days extension in proportional cases.