Indian Army Procurement: Large Format Planetary Book Scanner & Related Solutions Tender 2025

Tender Overview

Organization: Indian Army (Department of Military Affairs). Procurement covers a bundled package of digital imaging and processing solutions including a Large Format Planetary Book Scanner, File Loading Solution, Text Recognition and Extraction Solution, Main Image Processing Server, Application Platform, Data Terminal, Manageable Switch, and a comprehensive package for development, licensing, configuration, testing, installation, and commissioning. The scope is delivery-ready ICT hardware and software with integration services, at an estimated contract value not disclosed. The tender emphasizes data sheets alignment, end-user certificate handling, and OEM/vendor compliance. A key differentiator is the requirement to align with a data sheet verified against product specifications and to support government-wide procurement standards, including mandatory documentation and experience criteria. The option clause allows quantity adjustments up to 25% during and after the contract period. Unique aspects include government-grade end-user certification formatting and data sheet verification.

Technical Specifications & Requirements

• No explicit product specifications are published in the tender data; however, the bid requires uploading a detailed Data Sheet for all offered products, enabling Buyers to verify parameter alignment and prevent mismatches.
• Required documents at bid submission include PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank.
• For eligibility, the bidder or OEM must demonstrate at least 3 years of regular manufacturing and supply of the same or similar category products to central/state government bodies or PSUs, with contracts to be submitted as supporting evidence.
• The bid imposes a minimum average annual turnover criterion over the last three financial years (as specified in the bid document), with audited balance sheets or CA certificates accepted as proof. If the bidder is less than 3 years old, turnover from completed years post-incorporation will be considered.
• An End User Certificate shall be provided in the buyer’s format when requested by bidders.
• The EMD amount is ₹299,253 and must be furnished as per the bid instructions.
• A clear note on data sheet alignment: any unexplained mismatch may lead to bid rejection.

Terms, Conditions & Eligibility

• EMD: ₹299,253; specify payment method as per tender terms.
• Experience criteria: Bidder or OEM (direct or through resellers) must have 3 years of regular supply/manufacture of similar category products to Central/State Government or PSU, with contracts to support yearly quantity in each year.
• Turnover criteria: Minimum average annual turnover over the last three financial years; documentary evidence via audited statements or CA certification.
• Delivery terms: Option to increase quantity by up to 25%; delivery period starts from the last date of the original delivery order; extended time follows a defined calculation formula with a minimum of 30 days.
• Documents to submit: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet; End User Certificate in the buyer’s format if required; OEM authorization where applicable.
• Data Sheet verification: Data Sheet must match product specifications; mismatches may cause rejection.
• Miscellaneous: Data Sheet upload, data verification, and adherence to government procurement processes are mandatory; no tender ID or explicit dates are provided here.