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GEM

Indian Army Window Operating System & Anti Virus Console Software Tender Ahmednagar Maharashtra 2025

Bid Publish Date

06-Nov-2025, 7:26 pm

Bid End Date

21-Nov-2025, 11:00 am

EMD

₹20,000

Location

AHMEDNAGAR , MAHARASHTRA
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Progress

RA
Issue06-Nov-2025, 7:26 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

200

Category

Anti Virus Console Softwar

Bid Type

Two Packet Bid

Key Highlights

  • • Local Maharashtra GST registration mandatory for bidders
  • • Site visit report and physical demonstration mandatory within bid time
  • • EMD amount explicitly set at ₹20,000
  • • Balance sheet, P&L for last 3 financial years required
  • • Positive Net Worth certificate with CA sign and UDIN required
  • • Option clause permits ±25% quantity variation at contracted rates
  • • No BOQ items specified; emphasis on compliance and demonstrations
  • • Hardware/software scope includes Window OS and Antivirus Console Software

Categories 2

ANTI VIRUS WINDOW

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of Window Operating System software and Anti Virus Console Software for deployment in AHMEDNAGAR, MAHARASHTRA 413201. Estimated value is not disclosed; EMD ₹20,000 is required. Deliverables include software licenses and related installation support to be executed under Maharashtrian bidder eligibility. The tender emphasizes site visits, sample submissions, physical demonstrations, and extensive financial disclosures. Key differentiator is the rigorous pre-qualification and anti-fraud safeguards, with a mandatory local GST registration. This opportunity targets vendors with robust compliance and demonstrated capability to handle government software deployments.

Technical Specifications & Requirements

  • Product category: Window Operating System software and Antivirus Console Software.
  • No BOQ items listed; no quantified quantities are provided.
  • EMD: ₹20,000; payment terms not specified.
  • In ATC, the clause requires a site visit report and sample submission certificate within bid time, physical demonstration report, and positive net worth certificates.
  • Experience and compliance demands include PAN, GST returns of last 3 months, audited balance sheets for last 3 financial years, and local Maharashtra GST registration.
  • Any delivery timeline is governed by the option clause: quantity adjustments up to 25%; delivery period starts from the last date of original delivery order with a minimum or extended period pro-rata calculation.
  • Termination or disqualification risks exist for non-submission of required physical documents before bid end.

Terms, Conditions & Eligibility

  • EMD: ₹20,000; compliance with at least the specified bid terms is mandatory.
  • Bidder must have GST registration in Maharashtra and provide GST returns for the last 3 months.
  • Mandatory site visit and submission of a site visit report, plus a physical demonstration report.
  • Financial disclosures required: Balance Sheet and P&L for last 3 FYs and a Positive Net Worth certificate (CA sign with UDIN).
  • Documentation: PAN, GST, sample submission, and OEM authorization (if applicable); failure to submit physical documents by bid end may lead to technical disqualification.
  • Option clause allows a 25% quantity increase/decrease at contracted rates; delivery starts after the original delivery order date.

Key Specifications

  • Product/service: Window Operating System software

  • Product/service: Antivirus Console Software

  • EMD: ₹20,000

  • Location: AHMEDNAGAR, MAHARASHTRA 413201

  • Delivery terms: Option clause allows ±25% quantity; delivery period starts from last date of original delivery order

  • Pre-bid requirements: Site Visit Report, Sample Submission Certificate, Physical Demonstration, Positive Net Worth evidence

  • Financials: Balance Sheet & P&L last 3 FYs, CA-certified Net Worth with UDIN

Terms & Conditions

  • EMD fixed at ₹20,000; must be submitted with bid

  • Local Maharashtra GST registration; three-month GST returns required

  • Site visit, samples, and demonstration reports mandatory

  • Balance Sheet, P&L for three FYs and Positive Net Worth certificate required

  • 25% quantity expansion/contraction rights; delivery timeline adjustments apply

Important Clauses

Payment Terms

No explicit payment terms stated; bidders should assume standard government terms unless specified in contract

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; ATC implies penalties for non-compliance with delivery and documentation requirements

Bidder Eligibility

  • Must have GST registration in Maharashtra and be registered locally

  • Must submit Site Visit Report, Sample Submission Certificate, and Physical Demonstration Report

  • Must provide Balance Sheet and P&L for last 3 FYs and Positive Net Worth certificate

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Window Operating System , Anti Virus Console Softwar

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 5

GeM-Bidding-8537733.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate (Maharashtra) and GST returns for last 3 months

2

PAN card

3

Balance Sheet and P&L statements for last 3 FYs

4

Positive Net Worth certificate with CA signature and UDIN

5

Site Visit Report and Sample Submission Certificate

6

Physical Demonstration Report

7

OEM authorization (if required by tender terms)

8

Bidder Acceptance of ATC clauses

9

Proof of local presence in Maharashtra

10

All other mandatory bid submission documents as specified in Terms & Conditions

Corrigendum Updates

1 Update
#1

Update

17-Nov-2025

Extended Deadline

21-Nov-2025, 11:00 am

Opening Date

21-Nov-2025, 11:30 am

Reverse Auction Schedule

Completed

Start

09-Dec-2025, 9:00 am

End

10-Dec-2025, 9:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
AMBIKA ENTERPRISES   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System15-11-2025 14:48:15
2
ASHISH ENTERPRISES   Under PMA
Make : NA Model : Window Operating System Title : Window Operating System19-11-2025 17:33:17
3
ATLANTIES TECHNOLOGIES   Under PMA
Make : Microsoft Model : Windows server 2025 std Operating system 2 core Title : Window Operating System17-11-2025 12:13:35
4
BADYAL ENTERPRISES   Under PMA
Make : bunbranded Model : Window Operating System Title : Window Operating System16-11-2025 21:31:21
5
BLINK INDIA   Under PMA
Make : Microsoft Model : MICROSOFT WINDOWS SERVER 2025 STANDARD Title : Window Operating System15-11-2025 18:32:05
6
Compro Services   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System17-11-2025 14:42:54
7
cyberneticsystems24   Under PMA
Make : NA Model : Window Operating System Title : Window Operating System20-11-2025 19:37:02
8
ICON COMPUTER   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System14-11-2025 19:35:02
9
PURPLE STAR IT SOLUTION   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System21-11-2025 09:57:05
10
R K ENTERPRISES   Under PMA
Make : NA Model : Window Operating System Title : Window Operating System20-11-2025 19:45:28
11
RISHABH TRADERS AND SUPPLYERS   Under PMA
Make : Microsoft Model : Window Operating System GEM/2025/B/6846741 Title : Window Operating System15-11-2025 13:22:45
12
SANSY TECHNOLOGY PRIVATE LIMITED   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System17-11-2025 12:42:03
13
SHREYASH ENTERPRISES   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System14-11-2025 19:09:06
14
SHRIRAM MULTI SERVICES   Under PMA
Make : Microsoft Model : Window Operating System Title : Window Operating System15-11-2025 13:27:25
15
VARSA PARTNERS LLP   Under PMA
Make : Microsoft Model : Window Server 2025 Std Title : Window Operating System17-11-2025 20:48:50

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Compro Services   Under PMA Winner ₹6,59,000Item Categories : Window Operating System,Anti Virus Console Softwar
L2ASHISH ENTERPRISES   Under PMA₹9,18,500Item Categories : Window Operating System,Anti Virus Console Softwar
L3cyberneticsystems24   Under PMA₹9,26,000Item Categories : Window Operating System,Anti Virus Console Softwar
L4R K ENTERPRISES   Under PMA₹9,31,500Item Categories : Window Operating System,Anti Virus Console Softwar

🎉 L1 Winner

Compro Services   Under PMA

Final Price: ₹6,59,000

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for window OS and antivirus tender in Ahmednagar Maharashtra 2025

Bidders must submit GST registration in Maharashtra, PAN, Balance Sheet and P&L for last 3 FYs, and a Positive Net Worth certificate with UDIN. Include Site Visit Report, Sample Submission Certificate, and a Physical Demonstration Report. EMD is ₹20,000. Ensure local Maharashtra GST compliance and acceptance of ATC option clause for quantity variations.

What documents are required for Maharashtra software tender submission

Required documents include GST registration certificate (Maharashtra), GST returns for last 3 months, PAN card, Balance Sheet and P&L statements for last 3 FYs, Positive Net Worth certificate with CA signature and UDIN, Site Visit Report, Sample Submission Certificate, and Physical Demonstration Report. OEM authorization may be needed.

What is the EMD amount for this Indian Army procurement

The EMD for this tender is ₹20,000. Submit via the approved electronic submission channel alongside other mandatory documents. Ensure payment is complete before bid end to avoid technical disqualification.

What delivery terms apply to quantity changes in this bid

The contract allows a ±25% quantity change at contracted rates. Delivery period starts from the last date of the original delivery order; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which standards or certifications are expected for software supply

While explicit standards are not listed, bidders should ensure compliance with general government IT procurement norms, and provide evidence of financial stability, site readiness, and software demonstration readiness as per ATC, including OEM authorizations if applicable.

What constitutes the site visit and sample submission requirement

Bidders must prepare a Site Visit Report and a Sample Submission Certificate within bid time, followed by a Physical Demonstration Report. These documents validate the bidder's capability to deploy and demonstrate the software in a government environment.

What are the financial disclosure expectations for bidders

Provide Balance Sheet and P&L statements for the last 3 financial years, and a Positive Net Worth certificate signed by a CA with UDIN. These documents establish financial viability necessary for government software procurement.

Where can bidders submit proof of local Maharashtra GST registration

Submit the Maharashtra GST registration certificate and three months of GST returns as part of the bid package. Ensure the registration matches the bidder’s legal entity name and address in the tender region.

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