Indian Army Regimental Materials Tender 2025: Paint, Sunmica, Flags, Poles and Cloth Supplies in India 2025

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for the supply of multiple regimental items, including Paint, Sunmica, Hitox 5 Ltr for Sunmica Paste, Regimental Flag with Pole, Iron Pole, Cloth for Chair Cover, Cloth for Busts Cover, Bazooka Frame Iron, Wall Paper, and Bravehearts Flag with Pole. The scope is limited to the supply of goods (no manufacturing) with an emphasis on timely delivery and conforming to sample approvals. The tender does not disclose start/end dates or estimated value; no explicit EMD is provided in the data. A key differentiator is the Buyer’s option to adjust quantities by up to 25% during and after contract award, affecting delivery timelines. An advance sample approval process is required post-award, with a 5-day window for submission and a 10-day window for modification notes. The procurement context centers on standard military regalia and accompanying consumables. This tender highlights the need for clear supplier readiness to meet sample-based conformity and variable order scenarios. The unique aspect is the combination of traditional regimental items with standardised supply terms for this defense setting.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods (per bid price includes all cost components).
• Item types: Paint, Sunmica, Hitox 5 Ltr, Regimental Flag with Pole, Iron Pole, Chair Cover Cloth, Bust Cover Cloth, Bazooka Frame Iron, Wall Paper, Bravehearts Flag with Pole.
• Delivery terms: Delivery period starts from the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Sample process: Submit 2 advance samples within 5 days of award; buyer to approve or specify modifications within 10 days; bulk supply to follow approved samples; no LD for buyer delay in sample approval.
• Quality & conformity: If samples show major deviations, buyer may require fresh samples or terminate contract; samples for testing provided by contractor at no cost.
• Past experience evidence: Proof may include contract copies with invoices or self-certification; detailed experience criteria are not numeric in the data provided.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates.
• Delivery schedule: Extended delivery time mechanism activates if option clause is used; minimum extension is 30 days.
• Advance sample: Required within 5 days of award; modification list to be provided within 10 days; bulk supply to follow approval.
• Sample cost: Samples required for test are supplied by contractor free of cost; any pre-approval sample cost borne by seller if samples are not approved.
• Scope confirmation: Scope of supply is strictly “Only supply of Goods” per bid price; no manufacturing or services included.
• Documentation requirement: Bidders must provide past project proof via contract copies and invoices or self-certification; GST, PAN, and related documents typical for bid participation are implied but not explicitly listed here.