Northern Coalfields Limited Facility Management Services Tender SIDHI Madhya Pradesh 25% Scope Clause 2026
Bid Publish Date
11-Sep-2026, 8:30 pm
Bid End Date
18-Sep-2026, 5:00 pm
EMD
₹21,000
Value
₹16,75,833
Location
Progress
Key Highlights
- • Up to 25% scope variation allowed at award and post-award with service provider consent
- • Consumables included in contract price; service provider to supply household/maintenance consumables
- • EMD amount: ₹21,000; estimated contract value: ₹1,675,832.46
- • No BOQ items; lump-sum facility management scope covering residential and housekeeping
- • Location: Sidhi, Madhya Pradesh; organization: Northern Coalfields Limited (Coal India Ltd)
Tender Overview
Organization: Northern Coalfields Limited (Coal India Limited subsidiary) invites bids for Facility Management Services (LumpSum) covering Residential, Housekeeping, and consumables included in contract cost at the Sidhi, Madhya Pradesh location. Estimated value: ₹1,675,832.46 with an EMD of ₹21,000. Scope allows up to 25% variation in quantity or duration at contract award, with consumer goods and services embedded in the lump-sum price. BoQ contains 0 items, indicating a broad FM scope rather than itemized deliverables.
The procurement targets a single consolidated facilities contract, emphasizing turnkey management of resident facilities, daily housekeeping, and supply of consumables by the service provider. The absence of BOQ items suggests flexibility in work allocation and a focus on meeting overall service levels within the lump-sum framework. Bidders should prepare to meet the 25% variation clause and demonstrate capability to manage mixed FM tasks under a unified price.
Technical Specifications & Requirements
- Category: LumpSum Facility Management Services (Residential; Housekeeping) with consumables included in contract cost
- Consumables: Provided by service provider and included in contract price
- Estimated value: ₹1,675,832.46; EMD: ₹21,000
- BOQ: 0 items; no itemized specification available
- Variation clause: Up to 25% scope increase/decrease at award and post-award with provider consent
- No explicit technical standards; bidders must align to general FM practices and meet contract-wide service levels
Terms, Conditions & Eligibility
- EMD: ₹21,000 (economic/financial guarantee)
- Scope variation: Allowance up to 25% in quantity or duration
- Contract nature: Lump-sum based FM contract including residential and housekeeping with consumables
- Delivery/implementation timeline: Not specified in RFP; bidders should plan for rapid mobilization within contract start
- Documentation & compliance: Submit as per buyer terms; no BOQ constraints; ensure readiness for audit and performance monitoring
Key Specifications
-
Service category: Lump-sum Facility Management Services
-
Scope: Residential management + housekeeping with consumables included
-
Estimated contract value: ₹1,675,832.46; EMD: ₹21,000
-
BOQ items: 0; no itemized technical specifications
-
Variation clause: +/−25% quantity/duration at award and post-award
Terms & Conditions
-
EMD amount fixed at ₹21,000; ensure online or DD submission as required
-
Contract is lump-sum with consumables included; no separate itemized MOQs
-
Variation in scope up to 25% permitted with provider consent
Important Clauses
Payment Terms
Lump-sum contract; no detailed payment milestones specified in data
Delivery Schedule
Mobilization and service commencement timelines not disclosed; bidders should plan for rapid deployment
Penalties/Liquidated Damages
Penalties not specified; bidders should anticipate standard FM SLA penalties in final contract
Bidder Eligibility
-
Proven experience in facility management or housekeeping contracts
-
Financial capacity to support a ₹1.68 million contract
-
GST registration and PAN compliance; ability to supply consumables integrated in price
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Residential; Housekeeping; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
9
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Na
Delivery Pincodes
486890
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vineet Gupta | 486890,CGM OFFICE, NCL JAYANT DISTT - SINGRAULI MP 486890 | Na | Na | 486890 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9884619.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for facility management/housekeeping contracts
Financial statements or solvency proof for bid viability
EMD submission proof (₹21,000)
Technical bid submission confirming lump-sum FM approach
OEM authorizations or service partner agreements (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
What documents are required for facility management tender in Sidhi MP 2026?
bidders must submit GST registration, PAN, experience certificates for FM/housekeeping, financial statements, EMD ₹21,000 proof, technical bid confirming lump-sum approach, and OEM authorizations if applicable. Ensure compliance with buyer terms and readiness to demonstrate service capability for residential facilities.
How is the scope variation handled in the Sidhi FM tender 2026?
The buyer allows up to 25% variation in contract quantity or duration both at the time of issue and after contract award, with the service provider’s consent. Bidders should price the lump-sum accordingly and prepare for possible scope expansion or reduction within this limit.
What is the EMD amount for the NCL Sidhi facility management bid?
The Earnest Money Deposit (EMD) required is ₹21,000. Submit via the specified mode (online or bank instrument) as part of the bid; ensure EMD validity for the entire bid evaluation period.
What is the estimated contract value for the Sidhi FM services tender?
The estimated value is ₹1,675,832.46. Bidders should frame the lump-sum price to cover residential facilities management, housekeeping, and consumables included in the contract, with potential 25% scope adjustments as per terms.
Are consumables included in the lump-sum facility management contract tender in Sidhi?
Yes. Consumables are included in the contract price and must be supplied by the service provider. Bidders should factor consumable provisioning costs into the lump-sum bid and demonstrate supply capability.
What delivery and implementation details are specified for the Sidhi FM tender?
Delivery schedule details are not disclosed in the data. Bidder should plan for rapid mobilization and facility setup post-award, ensuring timely routine housekeeping and residential facility management under the lump-sum contract.
What are the eligibility criteria for bidding on the NCL Sidhi FM contract?
Eligible bidders must demonstrate FM/housekeeping experience, hold GST and PAN, provide financial capacity evidence, and furnish relevant experience certificates. Compliance with general tender terms and the ability to manage residential facilities under a lump-sum price are essential.