TenderDekho Logo
Closed GEM

Madhya Pradesh Farmer Welfare Dept IT Hardware Tender 2026: Laptops, Desktops & Multifunction Printers with ISO 9001 BIS Compliance

Bid Publish Date

03-Feb-2026, 4:00 pm

Bid End Date

17-Feb-2026, 4:00 pm

EMD

₹45,000

Location

SAGAR , MADHYA PRADESH
Generate Docs

Progress

Issue03-Feb-2026, 4:00 pm
Technical02-May-2026, 7:41 pm
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

25

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • IS 9001 certification required for bidder or OEM
  • • BIS licence and type test certificates mandatory
  • • EMD amount explicitly ₹45,000
  • • Up to 25% quantity variation under option clause
  • • On-site OEM warranty and post-installation support
  • • Supply, installation, testing, commissioning and operator training included
  • • Pre-loaded OS and hardware specifications implied (RAM, storage, display, printer speeds)
  • • Statutory clearances may be required, if any

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

This tender from the Madhya Pradesh Department of Farmer Welfare and Agriculture Development seeks a complete IT hardware package including Entry and Mid Level Laptop-Notebook, Multifunction Printer and Entry/Desktop Computer under a single procurement. The bid requires Supply, Installation, Testing, Commissioning and operator training with statutory clearances if any, under a single bid. The EMD is ₹45,000 and the buyer reserves quantity flexibility up to ±25% during and after contract execution. Emphasis on OEM/BI S compliance and post-installation support differentiates this package for state-level IT enhancements.

Technical Specifications & Requirements

  • Product categories include laptops, desktop computers, and multifunction printers with ISO 9001 certification and BIS certification as mandatory prerequisites.
  • Specifications imply modular inputs: RAM, storage (SSD/HDD), display size, processor type, and pre-loaded OS; printers require standard print speeds (A4/A3) per ISO/IEC 24734 and duplex capability.
  • Delivery scope covers full lifecycle: delivery, installation, testing, commissioning, and operator training; warranty to be provided by OEM with on-site support.
  • EMD: ₹45,000; vendor must upload BIS/type test certificates and other product-specific approvals.
  • The clause permits scope expansion of up to 25% of bid quantity with extension of delivery periods as per the option clause.

Terms, Conditions & Eligibility

  • EMD: ₹45,000; submit via online payment or DD payable to the designated recipient with hardcopy within 5 days of bid end.
  • Experience/Certificates: ISO 9001 certification for bidder or OEM; BIS license and type test certificates required; OEM authorizations must be included.
  • Delivery & Payment: Scope covers supply, installation, testing, commissioning, and operator training; no explicit payment timeline is provided in the data.
  • Documentation: Bidder must upload relevant certificates at bid opening; past project experience evidence accepted in multiple formats.
  • Option Clause: Up to 25% quantity variation; extended delivery time calculated per formula with minimum 30 days.
  • Warranty/Support: On-site OEM warranty expected; ensure statutory clearances if any are obtained.

Key Specifications

  • Product categories: Entry and Mid Level Laptop-Notebook, Multifunction Printer, Entry/Desktop Computer

  • Estimated value or quantities not specified

  • EMD: ₹45,000

  • Mandatory standards: ISO 9001, BIS certification

  • Pre-loaded OS and RAM/storage configurations implied but not numerically defined

  • Printing specs reference ISO/IEC 24734 for speeds (A4/A3, mono/color) and duplex capability

  • Delivery scope includes installation, testing, commissioning and operator training

Terms & Conditions

  • EMD of ₹45,000 and BIS/ISO 9001 certificates required

  • Quantity may vary up to 25% during/after contract with revised delivery schedule

  • Scope includes supply, installation, testing, commissioning, training, and statutory clearances

Important Clauses

Payment Terms

EMD and payment terms require online/DD submission; no explicit installment terms provided in available data

Delivery Schedule

Option clause permits up to 25% quantity variation with delivery period adjustments using the specified formula

Penalties/Liquidated Damages

Not specified in provided data; standard government procurement penalties may apply per policy

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must possess BIS licence and type test certificates for offered products

  • Past experience demonstrated through contracts or client certificates

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Laptop - Notebook (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Entry and Mid Level Desktop Computer (Q2)

Authority Records

AGRICULTURE AND FARMER WELFARE DEVELOPMENT DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 5

GeM-Bidding-8925717.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Entry Level
Processor Processor Number AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

ISO 9001 certificate ( bidder or OEM )

4

BIS licence and product type-test certificates

5

Past experience proof (contracts/invoices or client certificates)

6

EMD submission receipt (₹45,000) via DD or online payment

7

Technical bid documents and OEM authorization letters

Technical Results

S.No Seller Item Date Status
1
GWALIOR COMMERCIAL TRADERS   Under PMA
Make : acer Model : Aspire Lite AL15-4105-02-2026 19:41:36
2
LIMS DIGITAL   Under PMA
Make : acer Model : Aspire Lite AL15-4105-02-2026 18:41:19
3
SILICON SYSTEMS   Under PMA
Make : acer Model : Aspire Lite AL15-4105-02-2026 18:29:57
4
SOFTRONIX DIGITAL PRIVATE LIMITED   Under PMA
Make : acer Model : Aspire Lite AL15-4117-02-2026 12:43:10

Financial Results

Rank Seller Price Item
L1
SILICON SYSTEMS( MSE Social Category:General )    Under PMA
Item Categories : Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy),Entry and Mid Level
L2
LIMS DIGITAL( MSE Social Category:General )    Under PMA
Item Categories : Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy),Entry and Mid Level
L3
GWALIOR COMMERCIAL TRADERS( MSE Social Category:General )    Under PMA
Item Categories : Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy),Entry and Mid Level

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in the MP IT hardware tender for laptops printers and desktops 2026?

Bidders must meet eligibility criteria including ISO 9001 certification, BIS licenses, and past experience proofs. Submit EMD of ₹45,000 via online payment or DD, upload BIS/type-test certificates, and provide OEM authorization. The scope includes supply, installation, testing, commissioning and operator training.

What documents are required for MP farmer welfare IT procurement bid 2026?

Required documents include GST certificate, PAN, ISO 9001 certificate, BIS license, product type-test certificates, EMD receipt, past project experience proofs, OEM authorizations, and technical bid documents. Ensure hard copies delivered within 5 days of bid end date.

What are the technical specifications expectations for laptops and printers in MP tender 2026?

Expectations cover processor type, RAM size, storage (SSD/HDD), pre-loaded OS, display size, and printer speeds per ISO/IEC 24734 with duplex capability. BIS and ISO 9001 certifications are mandatory; exact quantities are not specified, but scope includes installation and training.

When is EMD required for the MP IT hardware procurement?

EMD of ₹45,000 is required with the bid submission. Payment can be made online or via Demand Draft payable to the designated recipient; scanned proof must accompany bid, with hardcopy delivered within 5 days after bid end.

What are the delivery terms and quantity variation rules MP 2026 IT bid?

The buyer may increase or decrease quantity up to 25% during and after contract. Delivery time extends proportionally, with a minimum extension of 30 days; original delivery period governs the extension logic.

What standards must the winning bidder meet for MP agriculture IT equipment?

The bidder or OEM must hold ISO 9001 certification; products require BIS licenses and type-test certificates. On-site OEM warranty is expected, and statutory clearances may be needed if applicable.

What scope of supply is included in the MP IT tender?

Scope includes Supply, Installation, Testing, Commissioning of goods, plus operator training and providing any statutory clearances required, all within a single bid package. The bid may also require post-installation support.

What is required for post-bid submission in MP IT hardware tender?

Submit all requested certificates (ISO 9001, BIS, type tests) and past experience proofs; provide OEM authorizations; ensure EMD proof; and deliver hard copies within 5 days of bid end date along with online submissions.

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All