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Indian Army Security Equipment Tender Department of Military Affairs 2025 - Service Centre, EMD, Sample Approval

Bid Publish Date

22-Oct-2025, 11:43 am

Bid End Date

01-Nov-2025, 12:00 pm

EMD

₹37,870

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

RA
Issue22-Oct-2025, 11:43 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1734

Category

10410428

Bid Type

Two Packet Bid

Key Highlights

  • • Functional Service Centre requirement in all consignee locations with 30-day setup window
  • • Advance sample submission and formal approval within 7 days of award
  • • Post-receipt inspection at consignee site; pre-dispatch inspection not universally mandated
  • • EMD amount explicitly stated as ₹37,870
  • • Turnover evidence required via audited balance sheets or CA certificate
  • • Sample costs borne by seller unless stated otherwise
  • • Delivery schedule potentially adjusted if buyer delays sample approval
  • • Nominated Inspection Agency to conduct acceptance inspections

Categories 30

INDUCTION MOTORS SKILLED MANPOWER TRANSITION METALS SKILLED PERSONNEL BRUSHES GOLF EQUIPMENT PRECIOUS METAL SCRAP PLASTIC MILITARY VEHICLE VALVE PARTS AND ACCESSORIES BRACES INDICATING AND RECORDING INSTRUMENTS SOCKET FIRST AID BOX BEVELS ORTHODONTIC AND PROSTHODONTIC EQUIPMENT WIRE WRENCH AGRICULTURE EQUIPMENT BAR CUTTER POLYMERASE CHAIN REACTION PCR THERMOMETER AIR HOCKEY TABLES AND ACCESSORIES SHOE ACCESSORIES BANDER CLAMPS AUGER BARREL BORING MACHINE

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for security equipment with an EMD of ₹37,870. The award requires bidders to establish a Functional Service Centre in the State of each consignee’s location within 30 days if not already present, with payment linked to submission of service centre evidence. The procurement includes a sample approval process post-award, where one advance sample must be submitted within 7 days, and modifications communicated within 7 days. Post-delivery inspections may be conducted at the consignee site, with acceptance conditioned on compliance. A fixed turnover criterion applies, supported by audited accounts or CA certificates. The BOQ lists 52 items, though specific item details are not disclosed. This tender emphasizes pre/post-inspection, sample conformity, and robust post-sale service infrastructure, shaping a technically compliant supplier landscape.

Technical Specifications & Requirements

  • Service Centre requirement: Functional presence in each consignee state; establishment within 30 days if absent.
  • Inspection regime: Post-receipt inspection at consignee site; pre-dispatch inspection not universally applicable.
  • Advance sample: Submit one sample within 7 days of award; buyer approves or specifies modifications within 7 days; bulk supply must align with approved sample; delays in sample approval may shift delivery schedule without LD.
  • Sample testing cost: Samples provided by seller free of cost unless otherwise specified.
  • Turnover criterion: Average annual turnover in last 3 years as per bid document; audited balance sheets or CA certificate required.
  • EMD: ₹37,870; terms specify monetary deposit or equivalent as bid security.

Terms, Conditions & Eligibility

  • EMD: ₹37,870 bid security amount.
  • Service Centre: Establish within 30 days of contract award; evidence submitted prior to payment release.
  • Inspection: Post-receipt inspection at consignee site; nominated inspection agency to be determined by buyer.
  • Turnover: Minimum average annual turnover over last 3 years as indicated in bid document; audited or CA-certified evidence mandatory.
  • Sample process: Advance sample required; approval timeline defined; deviations may lead to sample restart or contract termination.
  • Payment terms: Payment conditions tied to acceptance and service readiness; specific percentages not disclosed here.
  • Warranty/Support: On-site/carry-in warranty terms tied to service centre capability; detailed terms to be provided at ATC stage.

Key Specifications

  • EMD: ₹37,870

  • Service centre: functional in each consignee state; 30-day setup

  • Sample: 1 advance sample within 7 days; modifications within 7 days

  • Inspection: post-receipt inspection at consignee site

  • Turnover: last 3 years average turnover as per bid document

Terms & Conditions

  • Establish service centres within 30 days of award; payment conditioned on evidence

  • Advance sample submission within 7 days; approval or modification within 7 days

  • Bid security of ₹37,870; turnover demonstrated via audited/CA-certified documents

Important Clauses

Payment Terms

Payment released after submission of functional service centre evidence and successful acceptance

Delivery Schedule

Delivery timeline may be adjusted if buyer delays sample approval; LD not specified

Penalties/Liquidated Damages

Penalties/LD terms to be defined in contract; not disclosed in available data

Bidder Eligibility

  • Demonstrated turnover of required scale in last 3 years with supporting audited/CA certificates

  • Proof of functional service centre capability or credible expansion plan within 30 days

  • Ability to comply with post-receipt site inspections and adherence to sample approvals

Documents 5

GeM-Bidding-8458803.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Indian Army Department Of Military Affairs Service & Support Tender 2025 - EMD ₹26,881, Post-Receipt Inspection, Service Centre Requirements

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 8 November 2025
Closed: 18 November 2025
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Indian Army Department of Military Affairs Security Equipment Tender 2025 – EMD ₹35,300, Service Centre within 30 days

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 8 November 2025
Closed: 18 November 2025
GEM

Indian Army Department Of Military Affairs Security Equipment Tender India 2025 – EMD ₹39334, Service Centre Requirement, Sample Approval

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 22 October 2025
Closed: 1 November 2025
GEM

10469544,10451873,10436211,10441472,10453780,10443274,10458883,10450951,10303063,10322415,10548101,

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 15 March 2025
Closed: 19 May 2025
GEM

10308192,10381772,10411832,10415578,10419028,10542978,10596954,10412132,10536538,10536941,10597053,

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 22 February 2025
Closed: 17 March 2025
GEM

Bill of Quantities (BOQ) 52 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10410428 DRUM BRACES DRUM SIDE 4 nos asnirwal@251y 30
2 10308659 ROPE NYLON CLIMBING 19 nos asnirwal@251y 30
3 10289221 TANK MULE MK-IV 85 nos asnirwal@251y 30
4 10548250 SHOULDER PROTECTOR 22 nos asnirwal@251y 30
5 10421486 DRIFTS PIN BRASS PARALLEL 12.5 X 160 MM 193 nos asnirwal@251y 30
6 10547788 PUNCHES ROUND 6MM 152 nos asnirwal@251y 30
7 10547608 PLIERS INSULATED SNAP NOSE 140MM 137 nos asnirwal@251y 30
8 10408257 STONES CORRUNDUM SLIP FINE 150X56X20MM 84 nos asnirwal@251y 30
9 10420214 SAW BACKED TENON 350 MM (LENGHT OF BLAD 67 nos asnirwal@251y 30
10 10417244 HANDLES CHISELS & GAUGES FIRMER STRONG 1 63 nos asnirwal@251y 30
11 10417774 BITS BRACES SMITH COUNTERSUNK FLAT 16 MM 62 nos asnirwal@251y 30
12 10417293 BITS BRACES CARPENTERS COUNTERSINK ROSE 40 nos asnirwal@251y 30
13 10420989 KNIFE HACKING STRAIGHT LENGTH 100 X 30 M 38 nos asnirwal@251y 30
14 10415854 KNIFE PALETTE 200 MM 37 nos asnirwal@251y 30
15 10417022 KNIFE SCRAPPING PAINTERS 35 nos asnirwal@251y 30
16 10419659 SCREW DRIVERS INSTRUMENT MECHANICS SET O 33 nos asnirwal@251y 30
17 10536968 WRENCH SET SCREW 5 32 31 nos asnirwal@251y 30
18 10408614 BRUSHES STENCILS SMALL 29 nos asnirwal@251y 30
19 10536962 WRENCH SET SCREW 5 16 29 nos asnirwal@251y 30
20 10408612 MAGNIFIER SINGLE FOCUS WATCHMAKER 21 nos asnirwal@251y 30
21 10416952 BITS AUGER CARPENTER 10 MM 20 nos asnirwal@251y 30
22 10419462 TOOLS SETS RIVETTING NO.10 18 nos asnirwal@251y 30
23 10408236 OIL STONE SLIP ARKANAS 100 X 25.4 X 6.5 17 nos asnirwal@251y 30
24 10421482 DRIFTS PIN BRASS PARALLEL 10 X 160 MM 15 nos asnirwal@251y 30
25 10409274 BEVELS CARPENTERS WOOD 265 MM STEEL BLA 14 nos asnirwal@251y 30
26 10419703 CUTTER WIRE 175 MM (LENGTH P2 PLIER TYPE 13 nos asnirwal@251y 30
27 10416571 PINCERS UPHOLSTERS 200 MM 12 nos asnirwal@251y 30
28 10547119 MALLET TINMANS 11 nos asnirwal@251y 30
29 10420751 SHEARS TRIMMERS 300 MM 9 nos asnirwal@251y 30
30 10419319 STAMP STEEL FOR METAL OR WOOD LETTERS A- 6 nos asnirwal@251y 30
31 10596971 SCREW DRIVERS RATCHET 20 MM 5 nos asnirwal@251y 30
32 10418043 FILES SCREW HEAD SET OF FOUR NOS.0-3 5 nos asnirwal@251y 30
33 10596968 STAMP STEEL (FOR METAL OR WOOD) FIG6 MM 5 nos asnirwal@251y 30
34 10414002 HAMMER SET SMITH 1360 GMS 5 nos asnirwal@251y 30
35 10414809 LADLES MELTING IRON WROUGHT SINGLE LIPPE 5 nos asnirwal@251y 30
36 10419986 VICES CLAMPS LEAD 4 nos asnirwal@251y 30
37 10409302 FILES CASES BOXWOOD 4 nos asnirwal@251y 30
38 10408920 LEVELS SPIRIT WOOD 250 MM 3 nos asnirwal@251y 30
39 10418335 HAMMERS RUBBER COMPRESSED FLAT HEAD 450 2 nos asnirwal@251y 30
40 10413290 ANVILS BLACK SMITH SINGLE BEAK 4 KG 2 nos asnirwal@251y 30
41 10419657 TOOLS PIPE FLARING SETS 2 nos asnirwal@251y 30
42 10412546 SPANNER SOCKET BAR EXTENSION 1 2 IN SQ D 2 nos asnirwal@251y 30
43 10413608 DRILLS TWIST MORSE TAPER SHANK 24.50 MM 2 nos asnirwal@251y 30
44 10418488 DRILL TWIST TAPER SQU SHANKS FOR R/ B 2 nos asnirwal@251y 30
45 10546697 MACH PLASTIC STRAPPING SET 12MM 12 nos asnirwal@251y 30
46 10415548 INHIBITOR AUTO RUST AND SCALE 29 ltr asnirwal@251y 30
47 10304863 THERMOMETER MAX AND MIN MINUS 35 DEG C T 6 nos asnirwal@251y 30
48 10536965 HANDLE SHOVELS MK 3 GS 762 MM 42 nos asnirwal@251y 30
49 10308115 HANDLE BODY FOR PRESSURE COOKER 6 LTR 49 nos asnirwal@251y 30
50 10538260 TRAY MESS COMPARTMENT SS (ARMY PATT) 152 nos asnirwal@251y 30
51 10419765 CHISEL FIRMER STRONG 25 MM (COMPLETE FIT 11 nos asnirwal@251y 30
52 10307976 HANDLE MALLET WOOD MEDIUM 69 nos asnirwal@251y 30

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover

4

Technical bid documents and manufacturer/OEM authorization (if applicable)

5

EMD submission slip for ₹37,870

6

Evidence of functional service centre establishment or plan within 30 days

7

Past project experience certificates (similar items) as required by terms

Reverse Auction Schedule

Completed

Start

04-Nov-2025, 10:00 am

End

05-Nov-2025, 10:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/S MARUTI SALES(MII)   Under PMA Winner ₹9,80,002Item Categories : 10410428,10308659,10289221,10548250,10421486,10547788,10547608,10408257,10420214,10417244,10417774,
L2NANDA BROTHERS (MII)   Under PMA₹10,05,822Item Categories : 10410428,10308659,10289221,10548250,10421486,10547788,10547608,10408257,10420214,10417244,10417774,
L3M/S UTTAMBIR SINGH NANDA (MII)   Under PMA₹10,42,390Item Categories : 10410428,10308659,10289221,10548250,10421486,10547788,10547608,10408257,10420214,10417244,10417774,

🎉 L1 Winner

M/S MARUTI SALES(MII)   Under PMA

Final Price: ₹9,80,002

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid in Indian Army security equipment tender 2025?

Bidders must meet turnover criteria with audited statements or CA certificates, provide EMD ₹37,870, demonstrate functional service centres (or plan within 30 days), and submit advance samples within 7 days of award with purchaser approvals or modifications within 7 days. Ensure compliance with inspection terms and OEM authorizations if applicable.

What documents are required for the Indian Army tender 2025?

Submit GST registration, PAN, audited turnover or CA certificate, EMD ₹37,870, technical bid, OEM authorization (if any), and evidence of service centre capability. Include past project certificates, contract experience, and any relevant maintenance or warranty documentation as per terms.

What are the sample approval requirements in this bid?

Provide one advance sample within 7 days of award. Buyer will approve or specify modifications within 7 days; bulk supply must match approved sample. Delays in approval may shift the delivery schedule without liquidated damages.

What is the EMD amount for this tender in 2025?

The bid security amount is ₹37,870. This sum must be submitted as part of the bid to qualify for evaluation, using the prescribed payment method and documentation.

What is the service centre requirement for Indian Army procurement?

Bidder must have a functional service centre in the state of each consignee location or establish one within 30 days from contract award, with evidence submitted before payment release.

What inspections occur before acceptance of stores in this tender?

Post-receipt inspection at the consignee site is mandatory; pre-dispatch inspection may be applicable only if ATC specifies. Inspection is conducted by the Board of Officers or nominated agency as defined.

What turnover documentation is needed for eligibility?

Provide average annual turnover for the last 3 years via certified audited balance sheets or CA certification indicating turnover figures, as required by the bid document.

How are payments disbursed after delivery in this procurement?

Payment terms are linked to acceptance after service centre readiness and the completion of post-receipt inspections, with specific percentages stated in the contract and ATC; exact schedule not disclosed here.