GEM

Bhagalpur District Panchayats Drinking Water ATM Tender 2025 - RO Water Vending Machine with Water Chiller RO fittings

Bid Publish Date

27-Nov-2025, 2:57 pm

Bid End Date

08-Dec-2025, 3:00 pm

Location

BHAGALPUR , BIHAR

Progress

Issue27-Nov-2025, 2:57 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local vendor priority clearly stated
  • • Water chiller with RO fittings required
  • • Minimum 3 years of experience specified
  • • Quantity variation allowed up to 25% during contract
  • • No BOQ items provided; focus on turnkey water ATM solution
  • • Compliance with RO-based purification and chiller integration essential
  • • Delivery period adjustments governed by option clause with minimum 30 days
  • • Standard EMD and financial disclosures likely required by terms

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The Bhagalpur District Panchayats under the Department of Panchayati Raj seeks supply of a Drinking Water ATM / Water Vending Machine (Version 2) for Bhagalpur, Bihar. The scope centers on a complete water dispensing solution featuring an integrated water chiller with RO fittings, intended for local distribution. Bids must address overall turnkey fitment, with emphasis on installation readiness and compatibility with existing water distribution networks. The tender indicates a flexible quantity approach (25% up/down) at contracted rates, with delivery timing linked to the original order date and extended periods governed by a specific option clause. This procurement prioritizes local vendors and requires proven performance history.

Technical Specifications & Requirements

  • Product/service: Drinking Water ATM / Water Vending Machine (Version 2) with integrated water chiller and RO fittings
  • Category: Water vending system for public distribution; no BOQ items published
  • Experience: Minimum 3 years in similar water treatment or vending equipment projects; local vendor preferred
  • Documentation: Past performance records, turnover certificate, and local vendor status proof
  • Compliance: Ensure compatibility with RO-based purification and water chiller integration; delivery terms follow option clause for quantity adjustment up to ±25%
  • Location/Context: Bhagalpur district, Bihar; procurement by District Panchayats in collaboration with the Department of Panchayati Raj
  • Additional notes: Terms require adherence to extended delivery time calculations when options are exercised, with minimum 30 days unless original period is longer

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must comply with standard EMD procedures per buyer terms
  • Quantity variance: Up to 25% increase/decrease during contract and currency of contract
  • Delivery: Commencement from last date of original delivery order; extended period triggered by option clause
  • Local preference: Noted priority for local vendors
  • Documentation: Past performance, minimum 3 years experience, turnover certificate, and local vendor eligibility proof
  • Warranties/Support: Not explicitly stated; ensure RO and chiller integration reliability
  • Payment terms: Not specified in the data; bidders should expect standard public procurement payment terms

Key Specifications

  • Product: Drinking Water ATM / Water Vending Machine (Version 2) with integrated water chiller and RO fittings

  • Capacity/throughput: Not specified in data

  • Standards/Compliance: Not specified; must support RO purification integration

  • Warranty: Not specified; bidders may propose standard warranties

  • Installation scope: Includes overall fittings and RO-based system

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • Delivery schedule tied to original order date with extended period rules

  • Priority given to local vendors and 3+ years of experience required

Important Clauses

Delivery & Option Clause

Quantity may vary ±25%; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Local Vendor Preference

First priority given to local vendors for this drinking water vending solution procurement

Fitting Specification

MANDATORY inclusion of water chiller with RO fittings as part of the ATM system

Bidder Eligibility

  • Minimum 3 years of experience in water treatment or water vending equipment

  • Proof of turnover; financial stability certificate

  • Local vendor status or evidence of local presence preferred

  • Compliance with RO-based purification and water chiller integration

  • Ability to meet delivery terms under option clause

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Drinking Water ATM / Water Vending Machine (Version 2)

Bhagalpur District Panchayats

BHAGALPUR, BIHAR

Posted: 9 April 2025
Closed: 19 April 2025
GEM

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Historical Data

Required Documents

1

Past performance certificates for similar water treatment or vending projects

2

Minimum 3 years of experience documentation

3

Turnover certificate or financial statements demonstrating stability

4

GST registration and PAN card

5

OEM authorization or manufacturer support confirmation (if applicable)

6

Local vendor eligibility proof or declaration

7

Any prior installation/commissioning reports for drinking water systems

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the drinking water ATM tender in Bhagalpur?

Bidders should submit past performance for similar water treatment projects, a minimum 3 years experience document, turnover certificate, GST and PAN, and local vendor proof. The tender also requires RO-compatible water vending hardware with integrated chiller and adheres to option clause delivery rules.

What documents are required for the Bhagalpur water ATM procurement?

Required documents include past performance certificates, 3+ years experience proof, turnover certificate, GST registration, PAN card, OEM authorizations if applicable, local vendor eligibility proof, and technical compliance notes for RO and water chiller integration.

What is the quantity variation allowed under the contract for this water ATM?

Quantity may vary by up to 25% above or below the bid quantity at contract placement and during the contract currency, with extended delivery time calculated by the specified formula and a minimum of 30 days.

What technical features are required in the water vending machine?

The device must include a water chiller with RO fittings to ensure purified cold water supply; BOQ items are not listed, so compliance with RO purification and integrated chilling is essential for deployment.

What experience and turnover are required for eligibility in this tender?

Bidders must show a minimum of 3 years in similar water treatment projects and provide a turnover certificate demonstrating financial capability to execute the order and support post-installation maintenance.

When will delivery timelines be calculated for option clause adjustments?

Delivery time starts from the last date of the original delivery order; if the option clause is exercised, the additional time uses the (Increased quantity ÷ Original quantity) × Original delivery period formula, with a minimum of 30 days.

Are there any location-based preferences for Bhagalpur water ATM vendors?

Yes, there is a stated priority for local vendors for this procurement, meaning local presence and recent local delivery experience may influence bid evaluation and acceptance.

What standards or certifications apply to RO water vending equipment in this tender?

The tender specifies RO-based purification with a water chiller; while explicit standards are not listed in the data, bidders should ensure compliance with general water purification and safe dispensing practices and provide technical compliance notes.

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