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Employees State Insurance Corporation XYLENE AR GRADE Tender 300 LTR Hospital Use 2025

Bid Publish Date

27-Dec-2025, 11:56 am

Bid End Date

17-Jan-2026, 12:00 pm

Value

₹1,00,000

Progress

Issue27-Dec-2025, 11:56 am
AwardPending
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Quantity

300

Bid Type

Two Packet Bid

Categories 4

XYLENE ACTIVE SOLVENTS AROMATIC COMPOUNDS AROMATIC SOLVENTS

Tender Overview

Employees State Insurance Corporation seeks XYLENE AR GRADE for hospital use, with a declared requirement of 300 LTR. Estimated value is ₹100,000. Location details are not disclosed; procurement category centers on chemical reagents for medical facilities. Unique aspects include a 25% quantity option during contract and delivery timing tied to the original delivery period, plus an advance sample approval procedure. This tender requires compliance with the buyer’s sample approval process and post-approval bulk supply at contracted rates. The scope is limited to supply of goods, with potential extension based on option clauses. The tender emphasizes that bidders meet the sample approval timeline and adhere to sample-based modification requests to avoid LD penalties. The opportunity targets suppliers of analytical reagents with hospital-grade quality in the chemical supply chain.

Technical Specifications & Requirements

  • Product name: XYLENE ANALYTICAL REAGENT GRADE
  • Quantity: 300 LTR required for hospital use
  • Proposed delivery framework: delivery period starts after the original delivery order, with 25% quantity option during contract; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Advance sample process: submit samples within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply must align with approved sample; no LD for buyer delays in sample approval
  • Pricing/Scope: Bid price to include all cost components for supply of goods; no BOQ items

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should verify mandatory security deposit requirements in terms
  • Delivery terms: Delivery schedule governed by option clause; original vs extended delivery period interplay; extended period tied to last delivery date
  • Payment terms: Not specified in data; follow standard ESIC payment terms in ATC clauses
  • Documentation: Submit GST, PAN, experience certificates, financial statements, EMD, technical bid documents, and OEM authorizations wherever applicable
  • Samples: Advance sample must be submitted within 5 days; non-conforming samples may lead to termination or fresh sample requests
  • Compliance: Suppliers must supply hospital-use XYLENE AR GRADE meeting analytical reagent quality expectations and ensure conformity to approved sample specifications

Key Specifications

  • Product/service: XYLENE ANALYTICAL REAGENT GRADE

  • Quantity: 300 LTR

  • Delivery framework: 25% option quantity during contract; delivery period tied to last original delivery order date

  • Advance sample: submission within 5 days; approval/modifications within 5 days

  • Supply scope: Only supply of goods; no BOQ items

  • Compliance: Must align with approved sample and bulk supply per contract specifications

Terms & Conditions

  • Option quantity clause allowing ±25% adjustment during contract and currency period

  • Advance sample process with fixed 5-day review windows to avoid LD

  • Delivery period calculations based on original delivery period with minimum 30 days

  • EMD and payment terms require verification from procurement terms

Important Clauses

Payment Terms

Payment terms aligned to ATC; exact percentages and timeline to be specified in final contract

Delivery Schedule

Delivery period commences from last date of original delivery order; option clause may extend time with formula and minimum 30 days

Penalties/Liquidated Damages

Potential LDs; specifics to be defined in contract depending on delivery delays and sample rejections

Bidder Eligibility

  • Experience in supplying analytical reagents for hospital use

  • Ability to provide advance sample within 5 days of award

  • Compliance with state procurement terms and standard payment terms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates relevant to analytical reagents supply

4

Financial statements (last 2 years)

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating compliance with sample approval process

7

OEM authorization letter (if applicable)

Frequently Asked Questions

How to bid for XYLENE AR GRADE tender in ESIC hospital?

Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid, and OEM authorizations. Provide evidence of hospital-grade XYLENE supply and ensure advance sample submission within 5 days of award, with approval within 5 days or modifications communicated. Ensure compliance with the option quantity clause up to 25%.

What documents are required for ESIC XYLENE procurement in 2025?

Submit GST certificate, PAN card, two years of financial statements, prior experience certificates for analytical reagents supply, EMD documentation, technical bid detailing sample approval process, and OEM authorization if applicable. These documents confirm eligibility and readiness to provide hospital-grade XYLENE AR GRADE.

What are the delivery terms for the ESIC XYLENE tender?

Delivery begins from the last date of the original delivery order; quantity may be increased by up to 25% during contract. If extended, delivery time is calculated as (increased quantity/original quantity) × original period, minimum 30 days. Bulk supply must follow approved samples to avoid delays.

What is the advance sample requirement for ESIC XYLENE?

Within 5 days of award, the bidder must submit an advance XYLENE sample for approval. The buyer will approve or specify modifications within 5 days. If buyer delays, delivery period is adjusted accordingly without LD penalties; major deviations may lead to contract termination.

What standards or specifications apply to XYLENE AR GRADE for hospital use?

The tender requires analytical reagent grade XYLENE suitable for hospital use, with acceptance based on the approved sample. Compliance with the approved sample specification is essential; exact IS/ISO standards are not listed in the data and will be clarified in the contract.

How is payment for ESIC XYLENE procurement processed?

Payment terms are specified in the ATC/contract; the data provided does not fix percentages. Bidders should await finalized terms in the contract. Ensure readiness with compliant documentation and delivery readiness to align with ESIC payment conditions.

What happens if the sample is not approved for ESIC XYLENE tender?

If the sample is not conforming, the buyer may request fresh samples or terminate the contract after notifying deviations. If the seller adapts to approved modifications, bulk supply proceeds per contract; otherwise, the procurement process may be canceled.

Is there an option clause for quantity variation in ESIC XYLENE tender?

Yes, the purchaser may increase or decrease the quantity up to 25% of bid/contract quantity at the time of placement and during the currency, with the extended delivery period calculated accordingly and a minimum 30 days extension.