GEM

Sashastra Seema Bal Desktop Computers Procurement Kamrup Assam 2025 IS 550/IS ISO Standards Required

Bid Publish Date

09-Dec-2025, 5:57 pm

Bid End Date

29-Dec-2025, 12:00 pm

EMD

₹2,19,560

Value

₹43,91,200

Location

KAMRUP , ASSAM

Progress

Issue09-Dec-2025, 5:57 pm
AwardPending
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Quantity

88

Bid Type

Two Packet Bid

Tender Overview

The procurement is conducted by the Sashastra Seema Bal for Entry and Mid Level Desktop Computers located in Kamrup, Assam. Estimated value is ₹4,391,200 with an EMD of ₹219,560. The scope is limited to the supply of goods, with option clauses allowing up to 25% quantity variation at contracted rates. Unique terms include mandatory OEM authorization and a Malicious Code Certificate. The tender seeks vendors who can demonstrate prior government supply experience and adhere to security and warranty policies. This setup targets qualified suppliers capable of rapid deployment within government infrastructure, with emphasis on compliance and risk mitigation.

Technical Specifications & Requirements

  • No explicit hardware specifications are published in the tender, requiring bidders to rely on the stated scope: desktop computers supplied to Central/State Govt. entities.
  • Key compliance prerequisites include:
    • Malicious Code Certificate confirming absence of embedded malware and IP infringement risk.
    • Non-return of faulty hard disk policy per organization security rules.
    • Manufacturer Authorization from OEMs for distributors submitting bids.
    • Bid scope includes only supply of goods (no services or installation implied).
  • Experience requirement: bidders or their OEMs must have supplied similar category products to government bodies for 3 years prior to bid opening, with contract copies for evidence.
  • EMD: ₹219,560; Estimated value and bid security given to ensure bid integrity.

Terms, Conditions & Eligibility

  • Quantity variation up to 25% during contract and extended delivery windows per option clause.
  • Must provide OEM authorization with complete contact details.
  • Provide evidence of 3 years govt/PSU experience with similar desktop procurement.
  • Include Malicious Code Certificate and comply with security policies, including non-return of faulty disks.
  • Delivery is limited to the supply of goods; installation/maintenance scope not indicated. Payable terms and delivery timelines to be confirmed in the contract draft.

Key Specifications

  • Product/service names and categories: Entry and Mid Level Desktop Computers

  • Quantities/values: Estimated value ₹4,391,200; EMD ₹219,560

  • Experience: 3 years in supplying similar govt-category products

  • Quality/standards: Malicious Code Certificate; OEM Authorization; HDD non-return policy

  • Delivery/installation: Scope is supply of goods only; delivery timeline per contract terms

Terms & Conditions

  • EMD amount is ₹219,560 and required to accompany bid

  • Up to 25% quantity variation allowed during contract

  • 3 years govt/PSU experience with similar desktop procurement required

Important Clauses

Payment Terms

To be defined in the contract; bid requires supply of goods with standard govt payment practices

Delivery Schedule

Delivery period begins after order and may be adjusted for option quantities per clause

Penalties/Liquidated Damages

LD terms to be specified in contract; may include penalties for delayed delivery

Bidder Eligibility

  • 3 years of govt/PSU desktop procurement experience

  • Supply-only scope with OEM authorization

  • Non-repudiation of HDD policy and malware-free guarantees

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years govt/PSU supply for desktop PCs

4

Financial statements or turnover proof demonstrating eligibility

5

EMD payment evidence (online transfer or DD) of ₹219,560

6

OEM authorization/Manufacturer Authorization if bidding via distributor

7

Malicious code certificate as per buyer terms

8

Notarized copy of compliance with non-return policy for HDDs

9

Bid submission form and any other T&C compliance documents requested

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the desktop computer tender in Kamrup Assam 2025

Bidders must meet 3-year govt/PSU supply experience for desktop PCs, provide OEM authorization, and submit the Malicious Code Certificate. Include EMD ₹219,560 and GST/PAN. Ensure hardware aligns with security policy and HDD non-return terms. Prepare documents for supply-only scope and pricing per contract terms.

What documents are required for the desktop procurement in Assam

Submit GST registration, PAN card, experience certificates for govt/PSU desktop supply, financial statements, EMD evidence of ₹219,560, OEM authorization, Malicious Code Certificate, and HDD non-return policy acknowledgment. Include bid forms and any specified T&C compliance documents.

What are the essential technical specifications for the desktop bid

No explicit hardware specs are published; bidders must rely on ‘entry and mid level desktop computers’ scope. Ensure models meet OEM authorization, malware-free guarantees, and security policy compliance. Document standard hardware configurations in bid and align with government procurement norms.

When is the bid submission deadline for the Kamrup desktop tender

Bid submission deadlines will be published in the official tender portal; bidders should monitor the procurement notice for final dates. Ensure EMD is ready, OEM authorization is included, and Malicious Code Certificate is uploaded before the deadline to avoid rejection.

What is the EMD amount and payment terms for the supply

The EMD is ₹219,560. Payment terms will be defined in the contract; typical government terms may include advance or milestone payments tied to delivery. Ensure EMD submission method matches portal requirements and retains validity until bid evaluation concludes.

What are the eligibility criteria for the SSB desktop tender

Eligibility requires at least 3 years of govt/PSU supply of similar desktop PCs, OEM authorization, and demonstrated financial capability. Bidders must ensure HDD non-return policy compliance and provide Malicious Code Certificate to confirm no malware or IPR issues.

How does the 25% quantity option clause affect delivery commitments

The clause allows a maximum of 25% quantity variation at contract award and during the currency with rates unchanged. Delivery timelines adjust based on the new quantity using the specified formula, with minimum 30 days added in extended periods.

What documents prove OEM authorization for distributors

Submit the OEM authorization letter including distributor name, address, email, phone, and authorized product list. The bid must include accurate OEM contact details to verify legitimacy and compliance with the supply-only scope.

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