Indian Army Department Of Military Affairs Tender for Main Mechanical Components 2025 ISO 9001, 25% Quantity Option

Tender Overview

The Indian Army, under the Department Of Military Affairs, has issued a procurement tender for various mechanical components including main shafts with couplings, gear boxes, bevel gears with shafts, iron sheets, alternator assemblies, PTO shafts, bearing sets, oil and transmission filters, and top cover seals. The scope is supply-only and requires adherence to ISO 9001 by the bidder or OEM. The bidding includes an option to increase order quantity by up to 25% at contracted rates, with delivery time scaled accordingly. Submissions must include PAN, GSTIN, cancelled cheque, and EFT mandate; a non-disclosure declaration is also required. Unique bid terms permit flexible quantity and emphasize vendor financial integrity and compliance. This tender is positioned for suppliers capable of multi-product metalworking and automotive ancillary parts while meeting government procurement standards.

Technical Specifications & Requirements

• Product categories: Main shaft with coupling, Gear box bearing, Star bevel gear with shaft, Iron sheet, Alternator assembly, PTO shaft, Bearing set lever and holder, Oil filter, Transmission filter, Top cover seal.
• Standards / certifications: ISO 9001 certification required for bidder or OEM; GST and PAN documentation mandatory; EFT mandate and cancelled cheque; non-disclosure certificate.
• Delivery/quantity: Option clause allows +/- up to 25% quantity variation; delivery period adjustments based on the original period; minimum 30 days added if extended.
• Quality controls: ISO 9001 compliant supplier; GST adjustments as per applicable rates; no explicit ISI or other standards specified in data.
• Financial terms: GST reimbursement as actuals or applicable rate, whichever is lower; bidders must upload financial undertaking and avoid liquidation or bankruptcy.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure certificate on bidder letterhead.

Terms, Conditions & Eligibility

• EMD / security: Not explicitly disclosed in data; ensure readiness per standard government tender practice; option clause permits quantity adjustments up to 25% at contracted rates.
• Delivery terms: Delivery timeline aligned to last date of original delivery order; extended time calculated by (additional quantity/original quantity) × original period, minimum 30 days; extension allowed up to original delivery period.
• Payment terms: GST as per actuals; no responsibility for GST; payment processing as per supplier’s terms with GST adjustments.
• Eligibility documents: PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure certificate; ISO 9001 certification either by bidder or OEM.
• Vendor code / compliance: Upload undertaking indicating non-liquidity and non-bankruptcy status; bid will be rejected if required certificates are missing.
• Scope of supply: Bid price to include all costs; only supply of goods; strict adherence to certification and financial integrity requirements.