IIT Delhi West Campus Department of Higher Education LED Lighting & Armored Cable Tender 2026 West Delhi IS 550/LED, 4x6/4x10 Armored
Bid Publish Date
31-Aug-2026, 7:52 pm
Bid End Date
21-Sep-2026, 8:00 pm
Value
₹8,66,341
Location
Progress
Key Highlights
- • Brand/OEM requirements: OEM or Authorized Seller must have registered Indian office for after-sales service
- • Technical standards: IS or BIS references not specified; no ISI/ISO numbers provided
- • Special clauses: 25% quantity variation allowance; extended delivery time formula with minimum 30 days
- • Eligibility: must submit advance sample within 5 days; approval timeline 5 days from sample submission
- • Warranty/AMC: not specified; post-sales service implied via OEM presence
- • Penalties/LD: not detailed; contract termination possible on major sample deviation
- • Delivery: supply-only scope; no installation work included
Tender Overview
Organization: Indian Institute Of Technology (IIT) – Department Of Higher Education, located in WEST DELHI, DELHI - 110008. Procurement covers a mix of LED lighting fixtures (9W recessed, 12W recessed, 12W surface, 15W recessed) and armored electrical cables (4x6 sq.mm armored, 4x10 sq.mm armored). Estimated contract value: ₹866,341.00 for supply of goods. The scope is limited to delivery of goods with the possibility of quantity variation up to 25% during and after award. Unique clause allows supplier sample approval post-award with potential delivery schedule adjustments if approvals delay.
Technical Specifications & Requirements
- Items include LED recessed/surface fixtures with wattages: 9W, 12W, and 15W; color temperature and lumen output not specified. Armored cable options: 4x6 sq.mm armored and 4x10 sq.mm armored.
- No explicit technical specs given for LED drivers, IP ratings, lumen outputs, or wire insulation grades. Scope confirms: supply of goods only. OEM/Importer requirements: imported products must have an India-based registered office of OEM or Authorized Seller for after-sales service.
- Sample process: successful bidder must submit an advance sample within 5 days of award; buyer approves or specifies modifications within 5 days; bulk supply to follow per approved sample.
- Delivery period and option quantities are governed by standard option clauses; actual delivery timelines may adjust with minimum 30 days beyond original duration.
Terms, Conditions & Eligibility
- EMD: not disclosed in tender data; bidders should expect standard EMD as per GEM terms.
- OEM/Importer clause: imported products require India-based OEM/Authorized Seller office to provide after-sales support.
- Scope: only supply of goods; no installation or services included.
- Sample approval: advance sample required; failure to approve may trigger contract termination or modification.
- Bidder rejection risk: certificate non-compliance may lead to rejection.
Key Specifications
-
Product names: LED recessed (9W, 12W, 15W), LED surface (12W), armored cables (4x6 sq.mm, 4x10 sq.mm)
-
Estimated contract value: ₹866,341
-
Delivery flexibility: +25% quantity variation during/after award
-
Sample submission: advance sample within 5 days of award; modification within 5 days
-
Scope: supply of goods only; no installation
-
Importer/OEM requirement: India-based registered office for post-sales support
Terms & Conditions
-
Option clause allows 25% quantity variation at contract placement and during currency
-
Imported products require OEM/Authorized Seller with India-based registered office
-
Advance sample must be submitted within 5 days; approval/revision cycle within 5 days
Important Clauses
Payment Terms
Payment terms are not explicitly stated; bidder should anticipate GEM standard terms and confirm with IIT during final bid submission
Delivery Schedule
Delivery period starts after the last date of the original delivery order; extended time calculated as (Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
Not explicitly detailed; contract may allow LD for non-conformance or delays per buyer's discretion upon final contract terms
Bidder Eligibility
-
Demonstrated experience supplying LED lighting fixtures and armored cables to educational institutions
-
Financial capability to handle ₹866,341 contract value
-
Compliance with OEM/Authorized Seller post-sales support requirements for imported items
Tender Data
Bid Details
Quantity
1750
Category
4 x 6 sq.mm armored
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
4 x 6 sq.mm armored , 4 x 10 sq.mm armored , 9 watt Led Recess , 12 watt Led Recess , 12 watt Led Surface , 15 watt Led Recess
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaurav Sharma | 110016,Electrical Engineering Department, IIT Delhi Hauz Khas | South | Delhi | 110016 | 500 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9827733.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
4 x 6 sq.mm armored
AL armoured cable
4 x 10 sq.mm armored
AL armoured cable
9 watt Led Recess
Recess light (Round)
12 watt Led Recess
Recess Light (Round)
12 watt Led Surface
Surface Light (Square)
15 watt Led Recess
Recess Light (Round)
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 4 x 6 sq.mm armored | AL armoured cable | 500 | mtr | shgaurav | 15 | |
| 2 | 4 x 10 sq.mm armored | AL armoured cable | 500 | mtr | shgaurav | 15 | |
| 3 | 9 watt Led Recess | Recess light (Round) | 50 | each | shgaurav | 15 | |
| 4 | 12 watt Led Recess | Recess Light (Round) | 100 | each | shgaurav | 15 | |
| 5 | 12 watt Led Surface | Surface Light (Square) | 150 | each | shgaurav | 15 | |
| 6 | 15 watt Led Recess | Recess Light (Round) | 450 | each | shgaurav | 15 |
Categories
12
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of LED fixtures and armored cables
Financial statements demonstrating bidder’s financial capability
EMD/Security deposit documents (as per GEM guidelines)
Technical bid documents and compliance statements
OEM authorization certificate (for imported products) showing registered Indian office
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for LED lighting and armored cable tender in West Delhi IIT?
Bidders should ensure eligibility with GST and PAN, submit financial statements, experience certificates, and OEM authorizations. Provide sample compliance, confirm EMD as per GEM norms, and ensure India-based after-sales support for imported items. Review option clause for 25% quantity variation.
What documents are required for IIT West Delhi LED tender submission?
Submit GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD documents, technical bid, and OEM authorization for imported items. Ensure sample submission within 5 days of award and provide post-sales support details for OEMs with Indian office.
What are the technical specifications for LED fixtures in this IIT tender?
The tender lists 9W, 12W, and 15W LED recessed and 12W LED surface fixtures. Exact lumen output, color temperature, IP rating, drivers, and efficiency are not specified; bidders should seek clarifications and propose compliant fixtures with tested performance data.
What is the delivery timeline and quantity variation allowed for this IIT tender?
Delivery period starts from the last date of the original delivery order. Quantity can be increased up to 25% during placement and during currency at contracted rates; minimum additional time is 30 days, calculated as (increased/original) × original days.
What are the OEM requirements for imported LED products in this bid?
Imported items must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit a certificate confirming the Indian service presence. This ensures timely maintenance and warranty support during the contract period.
How will advance sample approvals affect delivery timelines for IIT West Delhi?
Advance samples must be approved within 5 days of submission; if approvals delay, delivery period is reset accordingly without liquidated damage. Major deviations may lead to fresh samples or contract termination based on buyer discretion.