North East Frontier Railway Supply & Maintenance Tender 17 Items (V-Belt, Koel Care, Fuel Filters, Batteries) 2026
Bid Publish Date
30-Oct-2026, 6:32 pm
Bid End Date
20-Nov-2026, 7:00 pm
EMD
₹15,000
Location
Progress
Tender Overview
The North East Frontier Railway (Indian Railways) is inviting bids for the supply, fitting and fixing of multiple railway spares and services across 17 items, including v-belt assembly, Koel care, fuel filters, spin-on filters, contactor kits, single-phase and double-door refrigerator units, contactor coils, submersible pumps, 12V batteries, maintenance-free batteries, Koel care oil, and transportation material. The Embedded Estimated Value is not disclosed, with an EMD of ₹15,000. The scope covers supply, installation, testing and commissioning of goods, with flexible quantity adjustments up to 25% during order and currency periods. This procurement targets vendors capable of sustained supply to Central/State Government entities and closely aligns with railway maintenance operations across the NEFR network.
Technical Specifications & Requirements
- 17 items spanning mechanical spares, electrical components and maintenance services: v belt, Koel care products, fuel filters, spin-on filters, contactor kit, single phase preventor, double door refrigerator, contactor coil, spin on filter, submersible pump, engineer service charge, 12V battery, maintenance-free battery, Koel care oil, fuel filter for HA494, fuel filter element, transportation material carrying.
- No explicit technical specs published in the document; bidders must rely on attached specification document for itemized requirements and performance benchmarks. EMD: ₹15,000.
- Scope includes Supply, Installation, Testing and Commissioning (SIC) as part of the bid price.
- Warranty period aligned to supplier’s standard but must mirror specification document.
- Delivery and performance conditions reference option clause enabling up to 25% variation in quantity with proportional delivery extension.
Terms, Conditions & Eligibility
- EMD: ₹15,000; payment terms not explicitly stated beyond standard clerical compliance.
- Experience: Bidder or OEM must have at least 3 years’ experience supplying similar category products to Central/State Govt bodies, with contracts to be submitted as proof.
- Turnover: Minimum average annual turnover required over the last 3 financial years is specified in the bid document (not numerically disclosed here); audited balance sheets or CA certificate required.
- Payment & invoicing: Invoice must be raised in consignee’s GSTIN name; GST compliance essential.
- Delivery: Option clause may extend delivery period; currency delivery periods starting from last date of original delivery order. Penalties/LD terms not detailed in provided data. Warranty per item to follow the specification document.
- Compliance: Bidder must submit all certificates/documents as specified; non-submission leads to rejection.
Key Specifications
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- Product names/categories: N/A in the base data; rely on attached specification for each item (v belt, Koel care, fuel filters, spin-on filters, contactor kit, phase preventor, refrigerator, contactor coil, spin-on filter, submersible pump, batteries, Koel care oil, fuel filter HA494, fuel filter element, transportation material carrying).
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- Quantities: Not specified in BOQ (17 items total); quantities to be determined via attached specification and purchase order.
-
- EMD / Estimated value: ₹15,000 EMD; estimated value not disclosed.
-
- Experience requirements: 3 years with Central/State Govt/PSU for similar category products.
-
- Certifications/Standards: Follow attached specification document for required certifications; no explicit standards listed in provided data.
Terms & Conditions
-
Delivery quantity can vary up to 25% during contract with proportional delivery time.
-
Bidder must demonstrate 3 years of govt/PSU supply experience with relevant contracts.
-
Invoice must be in consignee's GSTIN name; GST compliance mandatory.
Important Clauses
Payment Terms
EMD of ₹15,000; invoices to be raised in consignee GSTIN; standard govt payment terms to apply per contract.
Delivery Schedule
Delivery window subject to option clause; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension up to original delivery period.
Penalties/Liquidated Damages
LD clauses referenced but specific rates not disclosed in available data; to be as per attached terms and conditions.
Bidder Eligibility
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3 years of regular manufacturing/supply of similar category products to Govt/PSU
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Not under liquidation or bankruptcy; undertakings to be uploaded
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Turnover meeting the minimum average annual threshold for last 3 financial years (documented)
Tender Data
Bid Details
Quantity
66
Category
Supply of submersible pump as per item 1 of attched specification document
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply fitting fixing of v belt as per item 1 of attached specification document , Supply fitting fixing of Koel care as per item 2 of attached specificaiton document , Supply fitting fixing of fuel filter as per item 3 of attached specification document , Supply fitting fixing of Spin on asper item 4 of attached specification document , Supply of contactor kit a sper item 5 of attached specification document , Supply of single phase preventor as per item 6 of attached specification document , Supply of double door refrigerator as per item 7 of attached specification document , Supply of contactor coil as per item 8 of attched specification document , Supply of spin on filter as per item 9 of attache dspecification document , Supply of submersible pump as per item 1 of attched specification document , Serrvice charge for attending engineer as per iem 11 of attached specification document , Supply of battery 12v as per item 12 of attached specification document , Supply of seled maintenance free battery as per item 13 of attached psecification document , Supply of Koel care oil as per item 14 of attached specification document , Supply of fuel filter for HA494 as per item 15 of attached specification document , Supply of fuel filter element as per item 16 of attched specification document , Transportation material carrying as per item 17 of attached psecification documemnt
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Karbi Anglong
Delivery Pincodes
782447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Priyawart Paswan | 782447,Divisional Railway Manager office building ,Lumding Division, Dist Hojai, P.O Lumding Pin code 782447 | Karbi Anglong | Assam | 782447 | 4 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-10106681.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
Supply fitting fixing of v belt as per item 1 of attached specification document
Supply fitting fixing of v belt as per item 1 of attached specification document
Supply fitting fixing of Koel care as per item 2 of attached specificaiton document
Supply fitting fixing of Koel care as per item 2 of attached specificaiton document
Supply fitting fixing of fuel filter as per item 3 of attached specification document
Supply fitting fixing of fuel filter as per item 3 of attached specification document
Supply fitting fixing of Spin on asper item 4 of attached specification document
Supply fitting fixing of Spin on asper item 4 of attached specification document
Supply of contactor kit a sper item 5 of attached specification document
Supply of contactor kit a sper item 5 of attached specification document
Supply of single phase preventor as per item 6 of attached specification document
Supply of single phase preventor as per item 6 of attached specification document
Supply of double door refrigerator as per item 7 of attached specification document
Supply of double door refrigerator as per item 7 of attached specification document
Supply of contactor coil as per item 8 of attched specification document
Supply of contactor coil as per item 8 of attched specification document
Supply of spin on filter as per item 9 of attache dspecification document
Supply of spin on filter as per item 9 of attache dspecification document
Supply of submersible pump as per item 1 of attched specification document
Supply of submersible pump as per item 1 of attched specification document
Serrvice charge for attending engineer as per iem 11 of attached specification document
Serrvice charge for attending engineer as per iem 11 of attached specification document
Supply of battery 12v as per item 12 of attached specification document
Supply of battery 12v as per item 12 of attached specification document
Supply of seled maintenance free battery as per item 13 of attached psecification document
Supply of seled maintenance free battery as per item 13 of attached psecification document
Supply of Koel care oil as per item 14 of attached specification document
Supply of Koel care oil as per item 14 of attached specification document
Supply of fuel filter for HA494 as per item 15 of attached specification document
Supply of fuel filter for HA494 as per item 15 of attached specification document
Supply of fuel filter element as per item 16 of attched specification document
Supply of fuel filter element as per item 16 of attched specification document
Transportation material carrying as per item 17 of attached psecification documemnt
Transportation material carrying as per item 17 of attached psecification documemnt
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply fitting fixing of v belt as per item 1 of attached specification document | Supply fitting fixing of v belt as per item 1 of attached specification document | 4 | pieces | srdeegop@lmg | 60 | |
| 2 | Supply fitting fixing of Koel care as per item 2 of attached specificaiton document | Supply fitting fixing of Koel care as per item 2 of attached specificaiton document | 4 | pieces | srdeegop@lmg | 60 | |
| 3 | Supply fitting fixing of fuel filter as per item 3 of attached specification document | Supply fitting fixing of fuel filter as per item 3 of attached specification document | 8 | pieces | srdeegop@lmg | 60 | |
| 4 | Supply fitting fixing of Spin on asper item 4 of attached specification document | Supply fitting fixing of Spin on asper item 4 of attached specification document | 4 | pieces | srdeegop@lmg | 60 | |
| 5 | Supply of contactor kit a sper item 5 of attached specification document | Supply of contactor kit a sper item 5 of attached specification document | 3 | pieces | srdeegop@lmg | 60 | |
| 6 | Supply of single phase preventor as per item 6 of attached specification document | Supply of single phase preventor as per item 6 of attached specification document | 5 | pieces | srdeegop@lmg | 60 | |
| 7 | Supply of double door refrigerator as per item 7 of attached specification document | Supply of double door refrigerator as per item 7 of attached specification document | 4 | pieces | srdeegop@lmg | 60 | |
| 8 | Supply of contactor coil as per item 8 of attched specification document | Supply of contactor coil as per item 8 of attched specification document | 1 | pieces | srdeegop@lmg | 60 | |
| 9 | Supply of spin on filter as per item 9 of attache dspecification document | Supply of spin on filter as per item 9 of attache dspecification document | 2 | pieces | srdeegop@lmg | 60 | |
| 10 | Supply of submersible pump as per item 1 of attched specification document | Supply of submersible pump as per item 1 of attched specification document | 3 | set | srdeegop@lmg | 60 | |
| 11 | Serrvice charge for attending engineer as per iem 11 of attached specification document | Serrvice charge for attending engineer as per iem 11 of attached specification document | 4 | pieces | srdeegop@lmg | 60 | |
| 12 | Supply of battery 12v as per item 12 of attached specification document | Supply of battery 12v as per item 12 of attached specification document | 6 | pieces | srdeegop@lmg | 60 | |
| 13 | Supply of seled maintenance free battery as per item 13 of attached psecification document | Supply of seled maintenance free battery as per item 13 of attached psecification document | 11 | pieces | srdeegop@lmg | 60 | |
| 14 | Supply of Koel care oil as per item 14 of attached specification document | Supply of Koel care oil as per item 14 of attached specification document | 2 | pieces | srdeegop@lmg | 60 | |
| 15 | Supply of fuel filter for HA494 as per item 15 of attached specification document | Supply of fuel filter for HA494 as per item 15 of attached specification document | 2 | pieces | srdeegop@lmg | 60 | |
| 16 | Supply of fuel filter element as per item 16 of attched specification document | Supply of fuel filter element as per item 16 of attched specification document | 2 | pieces | srdeegop@lmg | 60 | |
| 17 | Transportation material carrying as per item 17 of attached psecification documemnt | Transportation material carrying as per item 17 of attached psecification documemnt | 1 | pieces | srdeegop@lmg | 60 |
Categories
21
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar Govt/PSU supply
Audited Financial Statements or CA certificate indicating turnover
EMD submission proof (₹15,000)
Technical bid documents and OEM authorizations (if applicable)
Vendor/supplier registration certificates
Any relevant certification for safety/compliance as per attached specification document
Frequently Asked Questions
How to bid for NE Assam railway spares tender in 2026?
Bidders must meet Govt/PSU experience criteria, submit GST, PAN, EMD ₹15,000, and turnover proof for last 3 years. Provide OEM authorizations if applicable and attach technical bids per attached specification document. Ensure invoices reflect consignee GSTIN and comply with SIC scope: Supply, Installation, Testing and Commissioning.
What are the essential documents for NEFR supplier eligibility?
Required documents include GST registration, PAN card, three-year govt/PSU supply experience certificates, audited financial statements or CA turnover certificate for last 3 years, EMD receipt for ₹15,000, and technical bid documents plus OEM authorizations as applicable.
Which items are covered under the NEFR 17-item tender?
The 17 items span mechanical spares and electrical components: v belt, Koel care, fuel filters, spin-on/spin-on filters, contactor kit, single-phase preventor, double-door refrigerator, contactor coil, spin-on filter, submersible pump, batteries, Koel care oil, HA494 fuel filter, fuel filter element, and transportation material carrying; exact specs follow attached specification document.
What is the EMD amount for this railway tender in 2026?
The Bid Security/EMD is ₹15,000. It must be submitted as specified in the terms and conditions, and the bid should be accompanied by an EMD proof to avoid disqualification.
What delivery flexibility is allowed in the NEFR tender terms?
The purchaser may increase quantity by up to 25% during contract and currency period. Delivery extension is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What are the key eligibility criteria for govt procurement suppliers?
Provide 3 years of govt/PSU supply experience with documentary contracts; demonstrate minimum average turnover over 3 financial years; proof of not being in liquidation; submit required certificates and OEM authorizations; ensure GSTIN invoicing to consignee.
How is payment likely to be processed for NEFR spares contract?
Payment terms align with standard govt processes; invoices must reflect consignee GSTIN; EMD already submitted; exact milestone payments (e.g., advance, progress, final) are defined in the final contract and would follow statutory norms.
What standards or certifications are required for the NEFR items?
The tender references specification documents for item-specific standards and certifications; bidders should review attached specifications for required marks, e.g., ISI, ISO where applicable, and ensure compliance before bidding.