Indian Army Cloud Video Conferencing Software Tender Gurdaspur Punjab 2026 - Q2 Category & People Link UTP Plus
Progress
Quantity
3
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a Cloud Video Conferencing Software license in the Q2 category for delivery in Gurdaspur, Punjab. The procurement focuses on a complete video conferencing solution with compatible hardware and software requirements. Bidders must meet local eligibility criteria, including the Punjab/J&K bidder restriction, and provide OEM authorization where applicable. The GeM-bid terms require a seller rating above 4.0 and inclusion of mandatory documents. The option clause permits up to a 25% quantity increase at contracted rates. The procurement is delivered through GeM with special ATC clauses to ensure compliance and disclosure.
Technical Specifications & Requirements
- Category covers: Basic information such as Type of licence; Compatibility with systems; Audio Codec Support for Video Systems; Video Codec Support; Features; Processor; Supported OS; Disk; Graphics; Internet; RAM; Video Systems; Desktop, Mobile and Browser Applications.
- Hardware/Software fit: Ensure cross-platform support across desktop, mobile, and browser environments; confirm RAM, CPU, disk, and graphics requirements align with deployment scale.
- Connectivity and codecs: Confirm audio and video codecs compatibility for secure Army networks and interoperability with common standards.
- Performance indicators: Verify streaming, meeting capacity, and IVR/In-Meeting control capabilities, including in-meeting controls and indicators.
- Documentation alignment: Provide precise product names and compatible OS versions; map to BOQ items if later provided and ensure license type aligns with Army usage.
Terms, Conditions & Eligibility
- EMD and exact financial terms are not specified here; bidders must follow Buyer Added Terms, including option quantity adjustments up to 25% during contract.
- Non-disclosure agreement required; bidder must upload NDA with bid.
- Manufacturer Authorization: OEM/Original Service Provider authorization must be included with bid; provide name, designation, address, email, and phone.
- Bidder must have GeM seller rating > 4.0, and local bidding restrictions apply (Punjab/Jammu & Kashmir).
- Only People Link (UTP Plus) SW is required; Q2 category bidders only; upload supporting documents otherwise bid may be rejected.
Key Specifications
-
Cloud video conferencing licence type
-
Cross-platform compatibility (Desktop, Mobile, Browser)
-
Audio and Video codec support validated for secure networks
-
Hardware requirements: RAM, Disk, Processor, Graphics
-
Supported OS and browser compatibility
-
IVR/InMeeting controls and indicators
Terms & Conditions
-
Option clause allows up to 25% quantity variation at contract rates
-
NDA must be uploaded with bid; no third-party disclosure
-
OEM authorization required for distributors/partners
-
GeM seller rating threshold > 4.0 and local Punjab/J&K bid eligibility
-
Only People Link (UTP Plus) SW qualifying for submission
Important Clauses
Payment Terms
Not specified in provided data; bidders to follow standard GeM terms and any ATC.
Delivery Schedule
Delivery period terms based on option clause; exact timelines not disclosed here.
Penalties/Liquidated Damages
Not detailed in the available information; refer to Buyer Added ATC for penalties.
Bidder Eligibility
-
Punjab/J&K local bidder eligibility under ATC
-
GeM seller rating must exceed 4.0
-
Only Q2 category bidders permitted and required to upload supporting documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cloud Video Conferencing Software (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 3 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9681370.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Basic Information | Type of licence | Subscription |
| Specifications | Compatible with | Mobile, Laptop, Tablet |
| Audio | Audio Codec Support for Video Systems | G.711 (law and a-law), MPEG-4 AAC-LD, Opus, G.722, G.728, G.722.1, G.729 (with and without Annex B), MPEG-4 AAC-LC (TIP calls only) |
| Video | Video Codec Support | H.261, H.263, H.263+, H.264 AVC, H.263 (CIF) |
| Additional Features | Features | Stay connected, Share your screen, Host large meetings, Join from your phone, Take control, Meet face to face. Wherever you are, Click or tap to join |
| Supported Hardware Requirement Parameter | Processor | Intel i3 or better multicore processor, 2GHz or above, 6th Generation Intel Core i5 (or AMD equivalent) or better. 2.5 Ghz and 4 Core minimum. For 4K, 7th Generation Intel Core i7 (or AMD equivalent) or better. 3.0 Ghz and 8 Core minimum, Other |
| Supported Hardware Requirement Parameter | Supported OS | Windows, Mac |
| Supported Hardware Requirement Parameter | Disk | At least 10GB free hard-disk space for installation (SSD-Solid State Disk recommended for editing HD and 4K videos). |
| Supported Hardware Requirement Parameter | Graphics | Onboard, min. resolution 1280 x 1024, 512 MB VRAM and DirectX 11 support INFUSION Engine 2 supports video acceleration for AVC and HEVC* on Intel, NVIDIA or AMD GPUs with 1GB VRAM or higher |
| Supported Hardware Requirement Parameter | Internet | Internet connection is necessary for software registration and access to online services likeFilmstock. |
| Supported Hardware Requirement Parameter | RAM | 8 GB RAM minimum (16 GB recommended; 32 GB recommended for 4K) |
| IVR Interaction, InMeeting Controls and Indicators | Video Systems | AUDIO Dual-Tone Multi-Frequency (DTMF) controls, DTMF controls, RFC 2833 RTP Payload Type, Key Press Markup Language (KPML), H.245 User Input Indicator |
| IVR Interaction, InMeeting Controls and Indicators | Desktop, Mobile and Browser Applications | Full participant list, Recording status indicator, Meeting lock status indicator, Mute/unmute audio of participants (host, Expel participant from meeting (host), Lock/unlock personal room meeting (host), Record meeting (host), Transfer host role to another participant (host) |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant cloud video conferencing deployments
Financial statements (last 2-3 years) demonstrating stability
EMD/Security deposit document (as applicable)
OEM authorization / manufacturer authorization certificates
Technical bid documents showing compatibility with AV codecs, OS, RAM, Disk, Processor
Any local Punjab/J&K supplier proof (if applicable)
Disclosures under Non-Disclosure Declaration Certificate
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the cloud video conferencing tender in Gurdaspur?
Bidders should ensure they meet Q2 category eligibility, upload OEM authorization, NDA on bid, and provide GeM documents showing seller rating > 4.0. Include IPR disclosures and confirm local Punjab/J&K eligibility. Submit People Link UTP Plus software as required and attach supporting documents to avoid rejection.
What documents are required for the cloud conferencing bid in Punjab?
Essential documents include GST certificate, PAN, financial statements, experience certificates for similar deployments, OEM authorization, NDA, and technical bid detailing codec support, OS compatibility, RAM, disk, and processor requirements. Ensure procurement terms and local eligibility are clearly addressed.
What are the hardware requirements for the video conferencing solution?
Hardware specs must cover RAM, processor, disk space, graphics capability, and supported internet bandwidth. Align with video and audio codec support, cross-platform compatibility for desktop, mobile, and browser, and IVR/in-meeting controls. Confirm minimum values per vendor documentation.
Which authentication and NDA are mandatory for bids in this tender?
A Non-Disclosure Declaration certificate must be uploaded on bidder letterhead, outlining non-disclosure of contract details and consequences of breach. Ensure NDA is completed before bid submission, along with OEM authorization and standard GeM bid documents.
What is the local supplier eligibility for this Indian Army tender?
Bid submissions are reserved for local sellers from Punjab, with additional condition that supplier ratings exceed 4.0 on GeM and prior item supply value surpasses ₹50,000 on GeM. Ensure compliance with local regulatory requirements and ATC clauses.
What is the scope of quantity adjustments under the option clause?
The purchaser may increase or decrease the quantity by up to 25% at contracted rates. Delivery time extends proportionally using the formula (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
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Documents 3
GeM-Bidding-9681370.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS