Indian Army Procurement Ground Preparation & Cultural Event Services Tender PoK Zone Jammu Kashmir 2026
Bid Publish Date
12-Oct-2026, 11:59 am
Bid End Date
22-Oct-2026, 12:00 pm
Value
₹3,00,000
Location
Progress
Key Highlights
- • Delivery location and installation site: 16 RR (SIKH), Draba, Surankote, POONCH
- • Quantity variation clause: up to 25% increase/decrease at contracted rates
- • Scope of supply includes Training of operators and Statutory Clearances
- • GST reimbursement: actuals or applicable rate (whichever is lower) subject to quoted GST
- • Imported products require OEM/authorized Indian office for after-sales service
- • Notified inspection: Post Receipt Inspection at consignee site or Pre-dispatch by vendor
- • Non-obsolescence clause: 5 years residual market life for bid items
- • 13 BOQ items but no itemized specs disclosed; bid must cover multiple service categories
Tender Overview
The Indian Army (Department of Military Affairs) in PoK, Jammu & Kashmir, invites bids for a multi-category service package including ground preparation, traditional sports equipment support, stage decoration, seating/shamiana, sound system hire, photographer hire, local cultural artist, traditional costumes/instruments, mementos, trophies/medals, gift items, banners, and refreshments. Estimated value is ₹3,00,000 with scope spanning delivery, installation, commissioning, training of operators, and any required statutory clearances. The contract permits a quantity variation up to 25%, with delivery timelines tied to the last date of the original delivery order. The delivery and installation are to occur at the specified parade/venue locations in Surankote, with inspection by nominated agencies.
Technical Specifications & Requirements
- Scope includes: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances where applicable.
- Key delivery site: 16 RR (SIKH), Draba, Surankote, Jammu & Kashmir.
- The option clause allows up to 25% quantity adjustment during contract currency at contracted rates.
- For imported items, OEM or authorized Indian office must provide after-sales service and certification of domestic registration.
- Inspection: post-receipt inspection at consignee site; pre-dispatch inspection may be vendor-selected.
- Product lifecycle: bidders must quote non-obsolete items with at least 5 years residual market life; GST as applicable to bidder.
- Scope also covers training of operators and providing any needed statutory clearances.
- 13 BOQ items exist but specifics are not disclosed; bid must cover all cost components.
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders must comply with standard EMD processes per ATC.
- Delivery: delivery to 16 RR (SIKH), Draba, Surankote; extended delivery time governed by option clause with minimum 30 days.
- GST: bidder to determine applicable GST; reimbursement as actuals or capped by quoted GST rate.
- OEM/Imported product terms: Indian registration for after-sales service if products are imported; provide certificate.
- Financial standing: no liquidation or bankruptcy; bid with undertaking.
- Inspection: nominated inspection agency appointed by buyer; post-receipt inspection at unit site.
- Scope of supply: includes training of operators and providing any required statutory clearances.
- Warranty/penalties: not explicitly specified; penalties to be governed by standard terms of contract.
Key Specifications
-
Scope: Supply, Installation, Testing, Commissioning, Operator Training
-
Delivery site: 16 RR (SIKH), Draba, Surankote, POONCH, Jammu & Kashmir
-
Variation: up to 25% quantity during contract currency at contracted rates
-
Imported items: OEM authorization and India-based after-sales service required
-
Inspection: Post-Receipt Inspection at consignee site; pre-dispatch by vendor optional
-
Life-cycle: items must have at least 5 years residual market life
Terms & Conditions
-
Option clause enables +/- 25% quantity variation with corresponding delivery time adjustments
-
Delivery and installation at specified Surankote site with post-receipt inspection
-
GST payable/reimbursable as per actuals or quoted rate; bidder bears GST applicability
-
OEM/Imported product support must have India-based after-sales service capability
Important Clauses
Payment Terms
GST-reimbursement terms and standard payment flows; details not explicit in data
Delivery Schedule
Delivery starts from last date of original delivery order with option-based extensions; minimum 30 days
Penalties/Liquidated Damages
Penalties are referenced via standard contract terms; exact LD rate not provided
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Not declared end-of-life by OEM within 5 years residual market life
-
Ability to supply multiple service categories (ground prep, stage decor, hiring services) and provide training
Tender Data
Bid Details
Quantity
13
Category
Ground Preparation
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
12
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Ground Preparation , Traditional Sports Equipment Stone lifting Lathi Games Kabaddi etc , Stage Decoration , Seating Arrangement incl Shamiyana , Hiring of Sound System , Hiring of Photographer , Hiring of Artist for local Cultural programme , Hiring of traditional costumes instruments , Mementos and Felicitation for Guest , Trophies and Medals for Best Performers , Gift for Participants , Flex Banners , Refreshment
Pre-Bid & Qualification
Pre-Bid Date
20-10-2026 16:00:00
Pre-Bid Venue
16 RR (SIKH), Draba, Surankote, Poonch-185121 (J&K)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Poonch
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Poonch | Poonch | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9968347.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Ground Preparation
Ground Preparation
Traditional Sports Equipment Stone lifting Lathi Games Kabaddi etc
Traditional Sports Equipment Stone lifting Lathi Games Kabaddi etc
Stage Decoration
Stage Decoration
Seating Arrangement incl Shamiyana
Seating Arrangement incl Shamiyana
Hiring of Sound System
Hiring of Sound System
Hiring of Photographer
Hiring of Photographer
Hiring of Artist for local Cultural programme
Hiring of Artist for local Cultural programme
Hiring of traditional costumes instruments
Hiring of traditional costumes instruments
Mementos and Felicitation for Guest
Mementos and Felicitation for Guest
Trophies and Medals for Best Performers
Trophies and Medals for Best Performers
Gift for Participants
Gift for Participants
Flex Banners
Flex Banners
Refreshment
Refreshment
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Ground Preparation | Ground Preparation | 1 | job | emman | 15 | |
| 2 | Traditional Sports Equipment Stone lifting Lathi Games Kabaddi etc | Traditional Sports Equipment Stone lifting Lathi Games Kabaddi etc | 1 | job | emman | 15 | |
| 3 | Stage Decoration | Stage Decoration | 1 | job | emman | 15 | |
| 4 | Seating Arrangement incl Shamiyana | Seating Arrangement incl Shamiyana | 1 | job | emman | 15 | |
| 5 | Hiring of Sound System | Hiring of Sound System | 1 | job | emman | 15 | |
| 6 | Hiring of Photographer | Hiring of Photographer | 1 | job | emman | 15 | |
| 7 | Hiring of Artist for local Cultural programme | Hiring of Artist for local Cultural programme | 1 | job | emman | 15 | |
| 8 | Hiring of traditional costumes instruments | Hiring of traditional costumes instruments | 1 | job | emman | 15 | |
| 9 | Mementos and Felicitation for Guest | Mementos and Felicitation for Guest | 1 | job | emman | 15 | |
| 10 | Trophies and Medals for Best Performers | Trophies and Medals for Best Performers | 1 | job | emman | 15 | |
| 11 | Gift for Participants | Gift for Participants | 1 | job | emman | 15 | |
| 12 | Flex Banners | Flex Banners | 1 | job | emman | 15 | |
| 13 | Refreshment | Refreshment | 1 | job | emman | 15 |
Categories
10
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar events/service deliveries
Financial statements or balance sheet for last 2–3 years
EMD submission proof (as per ATC, if required)
Technical bid documents detailing service capabilities
OEM authorization or authorised distributor certificate (for branded items)
Notarised undertaking of non-liquidation/bankruptcy status
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army tender in PoK Jammu Kashmir 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as applicable. Provide OEM authorization for branded items and training plans for operators. Ensure items have at least 5 years residual market life, comply with post-receipt inspection, and address the 25% quantity option clause.
What documents are required for this PoK procurement in 2026?
Required documents include GST registration, PAN, experience certificates of similar events, latest financial statements, EMD proof, technical bid detailing capabilities, OEM authorization, and an undertaking on non-liquidation status. Ensure all documents are valid at bid submission.
What are the delivery requirements for 16 RR (SIKH) Surankote?
Delivery and installation must occur at 16 RR (SIKH), Draba, Surankote, with post-receipt inspection at the consignee site. The option clause allows up to 25% quantity changes; delivery time scales from the last date of the original order with a minimum 30 days.
What standards or life-cycle criteria apply to items?
Bidders must offer non-obsolete items with at least 5 years residual market life. Imported items require OEM-based India registration for after-sales service; GST rules apply per bidder’s rate, with reimbursement as actuals or capped rate.
What are the payment and GST terms for this bid?
GST is the bidder’s responsibility and will be reimbursed per actuals or the quoted rate, whichever is lower. Payment terms align with standard contract terms; specific percentages are not disclosed in the data.
How does the 25% option clause affect delivery timing?
If the buyer exercises the option to increase quantity, the additional delivery time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days; extended time may apply during the currency of the contract.
What inspection processes will validate acceptance of goods?
Nominated inspection may occur post-receipt at the unit site, while pre-dispatch inspection can be vendor-selected. Acceptance requires successful inspection by the designated authority or unit representatives, depending on ATC selections.