Northern Railway Cab & Taxi Hiring Services Tender Ambala Haryana Monthly Basis 3000 Km 364 Hours 2026
Progress
Key Highlights
- • Local service presence required in the state of the consignee (Ambala, Haryana).
- • EMD amount: ₹73,600; acceptable via Demand Draft payable at Ambala Cantt.
- • Contract flex: ±25% quantity or duration at contract issue; continued adjustment with bidder consent.
- • Experience clause: at least one similar monthly vehicle hiring project in qualifying period (Railways/Central Govt/State Govt/PSUs) worth ≥ 35% of tender value.
- • Outstation 24x7 service capability and sedan vehicle category for monthly hire.
- • Delivery metrics: 3000 km per month and 364 driving hours; outstation travel permitted.
- • Documentation: DD proof, GST, PAN, CSR/experience certificates, and OEM authorizations as applicable.
Tender Overview
Organization: Northern Railway (Indian Railways) seeks monthly basis cab and taxi hiring services for Sedan category in Ambala, Haryana (133001). Estimated value: ₹3,680,399.52 with EMD ₹73,600. Contract scope includes 3000 Km x 364 hours plus outstation 24x7 support. The procurement emphasizes service availability within the consignee state and a vendor office in the same state. The Buyer adds a 25% quantity/duration flexibility at contract issue and ongoing, with 25% scope increase allowed post-issue subject to supplier consent. Bidder must align with Government procurement norms for Railways and PSUs, and demonstrate prior experience in monthly vehicle hiring for Railways/Central/State Govt or PSUs. Unique aspects include Demand for a single, consistent service provider with 24x7 outstation coverage and a 5-day window to submit hardcopy EMD documents. Key differentiators: fixed monthly hire metrics, statutory EMD, and the requirement for a local service presence.
Technical Specifications & Requirements
- Specifications present: Monthly basis vehicle hire services for sedans; coverage includes 24x7 outstation support.
- Delivery scope: 3000 kilometers per month and 364 driving hours per vehicle, with outstation travel allowed.
- Standards/Compliance: Not specified in the provided data; bidders should prepare to meet general Railways/PSU procurement standards and provide evidence of prior similar engagements.
- Experience: Demonstrated completion of at least one similar annual engagement in the qualifying period (current year and prior three financial years) with value at least 35% of tender value.
- EMD/PBG: EMD ₹73,600; payment and performance security terms per tender conditions.
- Submission: DD acceptable payable at Ambala Cantt; hardcopy delivery within 5 days post bid end/ opening date.
Terms, Conditions & Eligibility
- EMD: ₹73,600 (DD or online); must upload scanned DD proof with bid.
- Contract variation: Up to 25% increase/decrease in quantity or duration; must consent for scope changes in lump-sum contracts.
- Office requirement: Service provider must have an office in the state of the consignee; documentary evidence required.
- Experience: Minimum one similar work in qualifying period with value ≥ 35% of tender value; SSC/Railway/PSU experience preferred.
- Documents: GSTIN, PAN, experience certificates, financial statements, OEM authorizations as applicable; DD delivery details included.
- Payment terms: Standard Railways terms; details per bid document; ensure submission of all required compliance certificates.
Key Specifications
-
Monthly basis vehicle hiring for sedan category
-
Total monthly quantity: 3000 Km; 364 driving hours
-
Outstation service available 24x7
-
EMD: ₹73,600
-
Office in state of consignee required
-
Experience: 1 similar engagement in qualifying period ≥ 35% of tender value
Terms & Conditions
-
EMD of ₹73,600 and DD payable at Ambala Cantt; hardcopy within 5 days
-
Bidder must have local office in Ambala/State; documentary evidence required
-
25% contract quantity/duration flexibility at issue and post-issuance
Important Clauses
Payment Terms
EMD and payment terms follow tender conditions; DD-based EMD accepted with proof; normal Railways payment terms apply.
Delivery Schedule
Monthly 3000 Km and 364 driving hours per vehicle; 24x7 outstation support; delivery timeline aligned with contract issue date.
Penalties/Liquidated Damages
Penalties and LD applicable as per standard Railways Terms and Conditions; specifics to be in bid document.
Bidder Eligibility
-
Must demonstrate local office in the state of Ambala, Haryana with documentary evidence
-
Proven experience in monthly vehicle hiring for Railways/Central Govt/State Govt/PSUs
-
Minimum value of prior similar work >= 35% of tender value during current year and three preceding financial years
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
19
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - Sedan; 3000 Km x 364 hours; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
45
Delivery Details
Delivery Locations
1
Delivery Cities
Ambala
Delivery Pincodes
133001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sachin Kumar Sharma | 133001,OFFICE OF CHIEF ELECTRICAL ENGINEER, PROJECT, NR, AMBALA CANTT., HARYANA-133001 | Ambala | Haryana | 133001 | 2 | - | Duration in Months for which service is required : 36 |
Authority Records
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Documents 4
GeM-Bidding-9888571.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates for similar work (Railways/Central Govt/State Govt/PSUs)
Financial statements for last financial year
EMD documents (DD or online payment proof)
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
Proof of office address in the state of the consignee (Ambala, Haryana)
Delivery/payment terms acknowledgments
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the cab hiring tender in Ambala with Northern Railway 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹73,600 via DD or online, and OEM authorizations if applicable. Provide Office proof in Haryana and demonstrate prior Railways/PSU vehicle hire experience worth at least 35% of tender value. Follow bid document terms.
What documents are required for the Ambala cab service tender submission?
Required documents include GST registration, PAN card, experience certificates for similar work, financial statements, EMD/DD proof, technical bid documents, OEM authorizations, and proof of a local Ambala office. Ensure softcopy upload and hardcopy delivery within 5 days.
What are the qualification criteria for the monthly vehicle hire contract?
Eligibility requires at least one similar project in the qualifying period with value ≥ 35% of tender value, experience in Railways/Central Govt/PSUs, and a local Haryana office. Additional compliance with general tender terms and proof of financial stability is needed.
What is the EMD amount and payment method for this tender?
EMD is ₹73,600. Acceptable payment methods include Demand Draft in favor of Sr. Divisional Finance Manager, Ambala Cantt, or equivalent online submission. Proof of DD must be uploaded with the bid; hardcopy must follow within 5 days.
What are the delivery metrics for the cab hiring services in this tender?
Contract targets include 3000 Km per month and 364 driving hours per vehicle, with 24x7 outstation support. Scope allows outstation travel; delivery aligns with contract issue dates and bidder capacity to meet monthly targets.
What are the contract variation rights under the 25% clause for this tender?
The buyer may adjust contract quantity or duration by up to 25% at contract issue and subsequently up to 25%; any increase requires bidder consent. For lump-sum contracts, scope/value may increase up to 25% with service provider consent.