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Hubli Electricity Supply Company Limited Scrubber Dryer & Manual Walk-Behind Sweeper Tender Dharwad Karnataka 2025

Bid Publish Date

05-Dec-2025, 3:58 pm

Bid End Date

16-Jan-2026, 5:00 pm

EMD

₹20,000

Location

DHARWAD , KARNATAKA

Latest Corrigendum Available

Progress

Issue05-Dec-2025, 3:58 pm
Corrigendum12-Jan-2026
AwardPending
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Quantity

5

Category

Scrubber Dryer Floor Cleaning Machine (V2)

Bid Type

Two Packet Bid

Categories 5

CLEANING MACHINE SCRUBBER DRYER AUTOMATIC SCRUBBER GENERAL CLEANING EQUIPMENT MACHINE

Tender Overview

Hubli Electricity Supply Company Limited (HESCOM), under the Karnataka Energy Department, seeks procurement of a Scrubber Dryer Floor Cleaning Machine (V2) – Q3 and a Manual Walk Behind Sweeper – Q3 for deployment in Dharwad, Karnataka 580001. Estimated value not disclosed; EMD ₹20,000. The contract includes an option to adjust quantity by ±25% during and after award, with delivery timelines tied to the original order date and extended periods per the option clause. The purchaser reserves rights to modify quantity up to 25% and align delivery with contracted rates. Unique aspect: dual-category cleaning equipment requirement with a flexible quantity framework.

Technical Specifications & Requirements

  • Product/service names from tender: Scrubber Dryer Floor Cleaning Machine (V2) – Q3 and Manual Walk Behind Sweeper – Q3.
  • EMD: ₹20,000; Bid submission may require DD or Banker's Cheque; hardcopy to be delivered within 5 days of bid end/opening.
  • Service Centre: Must have a functional service centre in the state of each consignee location or establish one within 30 days post award; payment contingent on documentary evidence.
  • Turnover: Minimum average annual turnover over the last 3 financial years as per bid document; audited balance sheets or CA certificate required.
  • Payment terms: DD/BC submission acceptable; submission of scanned proof alongside bid; hardcopy delivery to Hubballi.
  • Delivery: Delivery period tied to original order; option clause governs extended periods with a minimum 30 days additional time.
  • Eligibility: Financial standing and technical capability required; no BOQ items listed in this tender.

Terms & Eligibility

  • Delivery timing: Original delivery period; extended time calculation as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.
  • EMD/PBG: EMD ₹20,000 via Demand Draft or Banker’s Cheque; required proof upload with bid; hardcopy to be submitted within 5 days.
  • Service support: On-site warranty applicability or carry-in as per product; service centre within state mandatory for carry-in warranty.
  • Turnover: Three-year average turnover criteria with documentary evidence; for new entities, turnover calculated from completed years since incorporation.
  • Documentation: GST, PAN, experience certificates, and financials likely required; OEM authorizations may be needed depending on product scope.

Key Specifications

  • Product names: Scrubber Dryer Floor Cleaning Machine (V2) – Q3; Manual Walk Behind Sweeper – Q3

  • EMD: ₹20,000

  • Delivery terms: Original order delivery period; option clause for up to 25% quantity increase/decrease

  • Service centre: Required in-state presence or establishment within 30 days of award

  • Turnover: Average annual turnover over last 3 years as per bid document; audited balance sheets or CA certificate

  • Payment: EMD via DD/Banker's Cheque; scanned proof plus hardcopy within 5 days

  • Submission: DD/BC proof upload; hardcopy delivery to Hubballi within 5 days of bid end/opening

  • Warranty/Support: On-site or carry-in warranty as per product; service availability in state

Terms & Conditions

  • EMD amount: ₹20,000 via DD or Banker's Cheque; hardcopy required within 5 days

  • Quantity: ±25% variation allowed during and after contract at contracted rates

  • Service centre: Must be functional in the consignee state or established within 30 days

  • Turnover: Minimum average turnover over last 3 years to be documented with audited statements

  • Delivery: Original delivery period with extension calculations and minimum 30 days extra

Important Clauses

Payment Terms

EMD ₹20,000 via DD/Banker's Cheque; scanned proof with bid; hardcopy delivered within 5 days of bid end/opening

Delivery Schedule

Delivery period aligned to original order date; option to extend by formula; minimum 30 days additional time when applicable

Penalties/Liquidated Damages

Not explicitly stated; LD clauses typical per contract terms but not enumerated in the available data

Bidder Eligibility

  • Minimum average annual turnover over the last 3 financial years as per bid document

  • Functional service centre in Karnataka or commitment to establish within 30 days of award

  • Capability to supply Scrubber Dryer (V2) and Manual Walk Behind Sweeper at Q3 category

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

3 Updates
#1

Update

12-Jan-2026

Extended Deadline

16-Jan-2026, 5:00 pm

Opening Date

16-Jan-2026, 5:30 pm

#2

Update

02-Jan-2026

Extended Deadline

09-Jan-2026, 5:00 pm

Opening Date

09-Jan-2026, 5:30 pm

#3

Update

23-Dec-2025

Extended Deadline

29-Dec-2025, 5:00 pm

Opening Date

29-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Dharwad scrubber dryer tender in Karnataka 2025?

Bidders must meet the turnover and eligibility criteria, provide EMD ₹20,000 via DD/Banker’s Cheque, and submit scanned proofs with bid plus hardcopy within 5 days. Include service-centre capability in Karnataka and CA/audited turnover documents for last 3 years.

What documents are required for HESCOM cleaning equipment bid in Dharwad?

Required documents typically include GST, PAN, audited balance sheets or CA certificate for turnover, EMD proof via DD/BC, OEM authorizations if applicable, and technical bid documents. Ensure service-centre proof or establishment plan within Karnataka.

What are the key technical specs for the scrubber dryer V2 in this tender?

Specifications specify product name and category as Scrubber Dryer Floor Cleaning Machine (V2) – Q3; exact performance metrics are not provided in the data; bidders should confirm model compliance with V2 design and Q3 category during bidding.

What are the delivery terms and extension rights for this HESCOM tender?

Delivery follows the original delivery period with an option to adjust quantity up to 25%; extended time calculated as (increased quantity/original quantity) × original period, minimum 30 days; extensions may be granted within contracted rates.

What is the EMD amount and acceptable payment modes for this tender?

EMD is ₹20,000; acceptable payment modes include Demand Draft or Banker’s Cheque payable to Superintending Engineer(civil) HESCOM, Hubballi; scanned proof required with bid and hardcopy within 5 days.

Are service centres required in Karnataka for warranty on these items?

Yes. A functional service centre in the state of each consignee location is required for carry-in warranty; if not present, setup within 30 days of award; payment release contingent on documentary evidence.

What turnover evidence must accompany the bid for eligibility?

Bidder must provide average annual turnover for the last 3 years ending 31st March, with certified audited balance sheets or CA/CMA certificate; if started recently, turnover is counted from years after incorporation.

What is the geographic scope for service Centre obligation in this tender?

A service centre must exist in Karnataka for each consignee location; if not present, the bidder must establish one within 30 days post award; service capability affects payment release.