Indian Army Cooling Unit for Cooling Room 2.5 Ton Aurangabad Maharashtra 2026 Tender
Bid Publish Date
02-Oct-2026, 12:41 pm
Bid End Date
12-Oct-2026, 1:00 pm
Location
Progress
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a Cooling Unit for Cooling Room of 2.5 TON to be deployed in Aurangabad, Maharashtra (PIN 423701). The tender encompasses Supply, Installation, Testing and Commissioning of the cooling system with the potential for quantity variation up to 25% during contract execution. Bidders must account for all costs in the bid price, including delivery, installation, and commissioning. The option clause governs how extensions or reductions in quantity affect delivery timelines, with a minimum additional period of 30 days. The procurement aims to modernize or augment cooling capacity for defense use, under government GEM channels, with delivery terms tied to order placement and extended periods.
Technical Specifications & Requirements
- Product/Service: Cooling Unit for Cooling Room, 2.5 TON capacity
- Scope: Supply, Installation, Testing and Commissioning of the cooling equipment
- Location: Aurangabad, Maharashtra 423701; procurement under Indian Army
- Delivery/Timeline: Delivery period starts from the last date of the original delivery order; option to extend delivery within contract terms; minimum extended period is 30 days if required
- Quantity: Up to 25% increase/decrease during contract; exact quantity not disclosed in data
- BoQ: Not available; no specific itemized list provided
- Compliance: No explicit standards listed in data; bidders must align with Army procurement expectations
- Differentiator: The option clause enables flexible quantity management at contracted rates
- Context: Part of government cooling infrastructure upgrades for military facilities
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should prepare as per standard GEM terms
- Scope of Supply: Bid price must cover Supply, Installation, Testing and Commissioning of the cooling unit
- Quantity Flexibility: Up to 25% increase/decrease during contract; additional time calculated by formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Delivery & Payment Terms: Delivery schedule tied to order dates; payment terms not detailed in available data
- Documents: Typical submissions include GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bids; exact list not specified in data
- Warranty/Support: Not specified in data; bidders should anticipate standard defense procurement warranties and AMC considerations
- Penalties: Not specified; propose standard performance penalties aligned with government contracts
Key Specifications
-
- Product/service name: Cooling Unit for Cooling Room
-
- Capacity: 2.5 TON cooling capacity
-
- Scope: Supply, Installation, Testing and Commissioning of the cooling unit
-
- Location/Context: Aurangabad, Maharashtra under Indian Army procurement
-
- Quantity flexibility: Option to increase/decrease up to 25% during contract; delivery period adjustments per clause
Terms & Conditions
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Key Term 1: Option clause allows ±25% quantity variation with corresponding delivery time adjustments
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Key Term 2: Scope of supply includes Supply, Installation, Testing and Commissioning
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Key Term 3: Delivery period begins from the last date of original delivery order; minimum extension rule of 30 days
Important Clauses
Delivery Terms
Delivery period commences from the last date of the original delivery order; extended periods apply if quantity increases, using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
Option Clause
Purchaser may increase/decrease quantity up to 25% at contract placement and during currency of contract at contracted rates
Supply Scope
Bid price to include all costs for Supply, Installation, Testing and Commissioning of the cooling unit
Bidder Eligibility
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Experience in supplying and installing cooling systems for defense/local government facilities
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Capability to supply and commission a 2.5 TON cooling unit
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Financial stability and ability to meet installation and commissioning requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
125
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
COOLING UNIT FOR COOLING ROOM OF 2.5 TON
Pre-Bid & Qualification
Pre-Bid Date
07-10-2026 12:00:00
Pre-Bid Venue
Military Station, Ch. Sambhajinagar
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Aurangabad
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Aurangabad | Aurangabad | - | - | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9978056.pdf
Main Document
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid on the cooling unit tender in Aurangabad Maharashtra 2026?
Bidders must prepare a bid covering Supply, Installation, Testing and Commissioning of the 2.5 TON cooling unit. Include relevant documents (GST, PAN, experience). The tender allows up to 25% quantity variation with delivery timelines computed per clause; ensure readiness for extended delivery periods and contract rates.
What documents are required for the Indian Army cooling equipment bid 2026?
Submit standard government bid documents: GST certificate, PAN card, experience certificates, financial statements, OEM authorizations, technical bid documents, EMD security if applicable. While exact EMD not specified, prepare a security deposit per GEM guidelines and include installation/comissioning plans.
What are the key technical requirements for the 2.5 TON cooling unit tender
The tender requires a 2.5 TON cooling unit with scope to supply, install, test and commission. While no standards are listed, bidders should ensure robust performance, reliable installation capabilities, and military-grade installation services consistent with defense procurement norms.
When is the delivery deadline for the Aurangabad cooling unit procurement 2026?
Delivery timing is linked to the last date of the original delivery order; if quantity increases under the option clause, the extended delivery time uses the specified formula with a minimum 30 days. Exact final deadlines will be stated in the order; plan for potential extensions.
What are the payment terms for the Indian Army cooling unit contract 2026
Payment terms are not detailed in the available data. Prepare for standard GEM/defense practices, typically milestone-based payments tied to delivery, installation, and commissioning; ensure clarity on advance and final payment terms in the bid response to avoid disputes.
What is the scope of supply for the 2.5 TON cooling unit tender in Maharashtra?
The scope includes Supply, Installation, Testing and Commissioning of the cooling unit. Bidders must include all costs in the bid price; ensure logistics for installation near defense facilities, and provide commissioning support to meet Army operational requirements.