GEM

Gujarat Forests & Environment Department Sabarkantha Root Trainers Tray Tender 2025

Bid Publish Date

24-Nov-2025, 5:55 pm

Bid End Date

09-Dec-2025, 5:00 pm

EMD

₹30,000

Location

SABAR KANTHA , GUJARAT

Progress

Issue24-Nov-2025, 5:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3000

Bid Type

Two Packet Bid

Categories 1

SEEDS AND CUTTINGS

Tender Overview

The Forests And Environment Department Gujarat invites bids for Root Trainers Tray / Germination Tray (Block Type) in Sabarkantha district (383001). The scope is limited to the supply of goods (no installation), with an EMD of ₹30,000 and a 25% quantity variation option during contract execution. Bidders must provide Manufacturer Authorization where applicable, and submit all required certificates to qualify. The tender emphasizes a supply-only contract along with turnover criteria and escalation details for service support. The procurement targets timely, compliant delivery from accredited suppliers. Unique aspects include a flexible quantity clause and mandatory OEM authorisation.

Technical Specifications & Requirements

  • Product: Root Trainers Tray / Germination Tray (Block Type)
  • Scope: Supply of Goods only; no service/installation
  • EMD: ₹30,000; payment terms per bid document; DD option via THE DEPUTY CONSERVATOR OF FOREST SABARKANTHA, payable at HIMMATNAGAR
  • Quantity: Up to 25% variation allowed during placement and currency of contract
  • Documentation: Manufacturer Authorization form if using authorized distributors; upload all required certificates; escalation matrix for service support
  • Financial: Minimum average turnover as per last three completed financial years; audited balance sheets or CA/Cost Accountant certificate required
  • Delivery/ATC: Existing terms include standard option clause; delivery periods aligned with original/delivery extension logic
  • BOQ: No items listed; bid focuses on procurement of trays

Terms, Conditions & Eligibility

  • EMD submission: ₹30,000 via DD or online (DD payable to The Deputy Conservator of Forest Sabarkantha, Sabarkantha)
  • Turnover: minimum average annual turnover over the last 3 years; documentary evidence required
  • Manufacturer Authorization: required where bidders use authorized distributors; provide OEM details
  • Documentation: bidders must upload all certificates/documents sought; escalate support with contact matrix
  • Delivery terms: option to increase quantity up to 25%; delivery period calculated per clause with minimum 30 days; extension rules apply
  • Payment: terms to be as per bid document; ensure submission of financials and compliance certificates

Key Specifications

    • Product: Root Trainers Tray / Germination Tray (Block Type)
    • Category: Supply of Goods only (no installation)
    • EMD: ₹30,000
    • Quantity variation: up to 25% of bid/contract quantity
    • Documents: Manufacturer Authorization if applicable; all required certificates
    • Turnover: average turnover of last 3 financial years; evidence required
    • Delivery terms: as per option clause; minimum 30 days; extension rules apply
    • Payment terms: per bid document; include DD/online proof

Terms & Conditions

  • EMD amount and submission method via DD or online

  • 25% quantity variation rights during contract

  • Mandatory Manufacturer Authorization for distributors

Important Clauses

Payment Terms

Payment terms to follow bid document; EMD via DD or online; delivery and invoicing terms aligned to contract

Delivery Schedule

Delivery period commence from last date of original delivery order; additional time rules apply with minimum 30 days

Penalties/Liquidated Damages

Penalties/LD terms referenced in bid; not elaborated here; bidders should review ATC for specifics

Bidder Eligibility

  • Three-year turnover criterion with documented financials

  • Manufacturer Authorization required when bidding through distributors

  • Compliance with all certificates and ATC/ Corrigendum requirements

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Required Documents

1

GST certificate

2

PAN card

3

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

4

Manufacturer Authorization form (if bidding as authorized distributor)

5

Certificate of incorporation / constitution (for new entities)

6

Technical bid documents (product specs and compliance)

7

EMD submission proof (Demand Draft or online receipt)

8

Escalation matrix for service support

9

All bid certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid in Sabarkantha root trainers tray tender 2025

To bid, ensure you meet turnover requirements for the last 3 financial years, submit GST, PAN, and audited financials, attach Manufacturer Authorization if bidding via distributor, provide EMD ₹30,000 by DD or online, and upload all required certificates per ATC. Delivery terms follow the option clause with 30+ days minimum.

What documents are required for root tray procurement in Gujarat

Required documents include GST certificate, PAN, turnover certificates (audited or CA/Cost Accountant), EMD proof, Manufacturer Authorization (if applicable), technical bid, and escalation matrix for service support. Ensure all documents match tender ATC and corrigenda.

What are the technical specifications for root trainers tray

Specifications specify Root Trainers Tray / Germination Tray (Block Type) for supply-only scope. No installation. Ensure OEM authorization if using distributors, and provide certificates confirming product conformity to stated category.

When is the EMD required and how to submit it

EMD is ₹30,000 payable via Demand Draft to The Deputy Conservator of Forest Sabarkantha or online as specified. Submit scanned proof with bid and deliver hardcopy within 5 days of bid end/opening. Include EMD details in bid submission.

What is the quantity variation allowed in this tender

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery timelines extend proportionally with minimum 30 days in extended periods.

What are the turnover criteria and how to demonstrate

Provide minimum average annual turnover for the last three years ending 31st March of previous year, evidenced by audited balance sheets or CA/Cost Accountant certificate. For new entities, turnover is calculated from completed financial years post-incorporation.

What payment terms apply to this supply contract

Payment terms will be as per the bid document; typically linked to delivery and acceptance. Ensure documentation aligns with EMD and turnover proofs; submit all required financial and compliance certificates to avoid payment delays.

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