Indian Army DODA Delux AC Bus 45-Seat & Student Gear Tender 2026 - ISI/AAA/TRTL Specs Verified
Bid Publish Date
10-Sep-2026, 1:12 pm
Bid End Date
21-Sep-2026, 2:00 pm
Location
Progress
RAKey Highlights
- • Brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special clauses: Option to increase/decrease quantity up to 25% with rate protection
- • Eligibility criteria: Not specified; bidders must assess capability for multi-service logistics
- • Warranty/AMC requirements: Not specified
- • Penalties/Performance bonds: Not specified
- • Delivery/Installation: Delivery window tied to original order date; extended window otherwise
- • Unique conditions: 37-person logistics package including travel, meals, accommodation, and branding
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for a bundled procurement package in DODA, Jammu & Kashmir covering a Deluxe AC Bus (45 seater) for 8 days, student/staff tracksuits, T-shirts, Op Sadbhavana cap, sports shoes, socks, pre-booked entry tickets to historical sites for 37 persons, meals (breakfast, lunch, dinner) for 37 over 8 days, and accommodation in a minimum 3-star hotel for 37 for 7 days. Additional inclusions: travel insurance for accidental coverage for all 37, misc expenses (refreshment, water, medical), and a 6x5 feet banner. This is a multi-item, multi-service package aimed at organized field activity logistics. No start/end dates or estimated value are disclosed. An option clause allows quantity adjustments up to ±25% at contracted rates, with delivery timelines anchored to the original order’s dates and extended periods.
Technical Specifications & Requirements
- Items span transport, apparel, consumables, hospitality, insurance, and branding logistics for a field operation.
- Key deliverables include: Deluxe AC bus (45 seater) for 8 days, on-site accommodation for 37 people for 7 days, and meals for 37 for 8 days.
- Supporting services: pre-booked historical site entry tickets for 37, travel insurance coverage, and a 6x5 feet banner.
- Consumers: 37 participants; location: DODA, J&K; target service window aligns with 7–8 day program cycle. No explicit technical specs or IS/ISO requirements provided.
- BOQ lists 12 items but shows N/A quantities/units; procurement appears to hinge on comprehensive service delivery rather than standard product specs.
Terms, Conditions & Eligibility
- The buyer reserves a unilateral option to adjust quantity by up to 25% during and after contract award.
- Delivery timelines derive from the last date of the original delivery order, with extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- No explicit EMD amount or payment terms are disclosed; bidders should anticipate standard government bid prerequisites and eligibility verification alongside vendor capability to provide hotel bookings, travel insurance, and event branding materials.
Key Specifications
-
Service category: bundled logistics for a field program
-
Participants: 37 persons
-
Transport: 45-seat deluxe AC bus, 8 days
-
Accommodation: minimum 3-star hotel for 37 for 7 days
-
Meals: breakfast, lunch, dinner for 37 over 8 days
-
Insurance: travel/accidental cover for 37
-
Branding: banner 6 x 5 feet
-
Tickets: pre-booked entry to historical sites for 37
Terms & Conditions
-
Option to adjust quantity by +/-25% at contracted rates
-
Delivery period linked to last date of original order; extended period formula applies
-
No explicit EMD or payment terms disclosed in provided data
Important Clauses
Payment Terms
Not specified in tender data; bidders should prepare standard government contract payment readiness and supporting invoicing
Delivery Schedule
Delivery starts from last date of original delivery order; additional time calculated with minimum 30 days when options exercised
Penalties/Liquidated Damages
Not specified; include risk assessment for multi-service delivery
Bidder Eligibility
-
Experience in bundled logistics for government events
-
Financial stability evidenced by turnover documentation
-
Capability to organize transport, accommodation, meals, insurance, and branding materials
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ACTSOCPRO ENVIRONMENT SOLUTIONS LLP Under PMA | - | 20-09-2026 22:19:09 | |
| 2 | BAJWA TRADING CO. Under PMA | - | 18-09-2026 22:29:02 | |
| 3 | KHAJURIA TRADERS Under PMA | - | 16-09-2026 22:12:28 | |
| 4 | KUMAR ENTERPRISES Under PMA | - | 16-09-2026 15:25:45 | |
| 5 | MAHAJAN TRADERS Under PMA | - | 16-09-2026 16:35:28 | |
| 6 | WANDER NOVA PRIVATE LIMITED Under PMA | - | 21-09-2026 13:28:15 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MAHAJAN TRADERS(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Delux AC Bus 45 seater for 8 days,Tracksuit for student and staff,T Shirt for student and | |
| L2 | KHAJURIA TRADERS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Delux AC Bus 45 seater for 8 days,Tracksuit for student and staff,T Shirt for student and | |
| L3 | KUMAR ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Delux AC Bus 45 seater for 8 days,Tracksuit for student and staff,T Shirt for student and |
Reverse Auction Schedule
Start
26-Sep-2026, 2:00 pm
End
28-Sep-2026, 2:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
240
Category
Hiring of Delux AC Bus 45 seater for 8 days
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hiring of Delux AC Bus 45 seater for 8 days , Tracksuit for student and staff , T Shirt for student and staff , Op Sadbhavana logo cap , Sports Shoe for students , Socks for students , Entry ticket to historical places pre booking for 37 pers , Meal to include Breakfast, Lunch and dinner for 37 pers for 08 days , Accomodation minimum 3 star hotel for 37 person for 07 days , Travel insurance for accidental cover for 37 person , Misc expdr to incl refreshment, water, medical and other contingencies , Banner 6 x 5 feet
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 13:00:00
Pre-Bid Venue
Physical interaction is required to the unit location for discussion
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Doda
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Doda | Doda | - | - | 8 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9847446.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Hiring of Delux AC Bus 45 seater for 8 days
Hiring of Delux AC Bus 45 seater for 8 days
Tracksuit for student and staff
Tracksuit for student and staff
T Shirt for student and staff
T Shirt for student and staff
Op Sadbhavana logo cap
Op Sadbhavana logo cap
Sports Shoe for students
Sports Shoe for students
Socks for students
Socks for students
Entry ticket to historical places pre booking for 37 pers
Entry ticket to historical places pre booking for 37 pers
Meal to include Breakfast, Lunch and dinner for 37 pers for 08 days
Meal to include Breakfast, Lunch and dinner for 37 pers for 08 days
Accomodation minimum 3 star hotel for 37 person for 07 days
Accomodation minimum 3 star hotel for 37 person for 07 days
Travel insurance for accidental cover for 37 person
Travel insurance for accidental cover for 37 person
Misc expdr to incl refreshment, water, medical and other contingencies
Misc expdr to incl refreshment, water, medical and other contingencies
Banner 6 x 5 feet
Banner 6 x 5 feet
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Hiring of Delux AC Bus 45 seater for 8 days | Hiring of Delux AC Bus 45 seater for 8 days | 8 | days | adjt26 | 15 | |
| 2 | Tracksuit for student and staff | Tracksuit for student and staff | 34 | pair | adjt26 | 15 | |
| 3 | T Shirt for student and staff | T Shirt for student and staff | 34 | pair | adjt26 | 15 | |
| 4 | Op Sadbhavana logo cap | Op Sadbhavana logo cap | 34 | nos | adjt26 | 15 | |
| 5 | Sports Shoe for students | Sports Shoe for students | 30 | pair | adjt26 | 15 | |
| 6 | Socks for students | Socks for students | 30 | pair | adjt26 | 15 | |
| 7 | Entry ticket to historical places pre booking for 37 pers | Entry ticket to historical places pre booking for 37 pers | 8 | days | adjt26 | 15 | |
| 8 | Meal to include Breakfast, Lunch and dinner for 37 pers for 08 days | Meal to include Breakfast, Lunch and dinner for 37 pers for 08 days | 8 | days | adjt26 | 15 | |
| 9 | Accomodation minimum 3 star hotel for 37 person for 07 days | Accomodation minimum 3 star hotel for 37 person for 07 days | 7 | days | adjt26 | 15 | |
| 10 | Travel insurance for accidental cover for 37 person | Travel insurance for accidental cover for 37 person | 37 | person | adjt26 | 15 | |
| 11 | Misc expdr to incl refreshment, water, medical and other contingencies | Misc expdr to incl refreshment, water, medical and other contingencies | 8 | days | adjt26 | 15 | |
| 12 | Banner 6 x 5 feet | Banner 6 x 5 feet | 2 | nos | adjt26 | 15 |
Categories
8
Required Documents
GST registration certificate
PAN card
Experience certificates (related to multi-service logistics or event logistics)
Financial statements or turnover proof
EMD/Security deposit document (if applicable by bidder’s interpretation)
Technical bid documents detailing capabilities for transport, catering, accommodation, insurance
OEM authorizations (for apparel and branded items, if any)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid on the Indian Army logistics tender in DODA Jammu Kashmir?
Bidders should verify eligibility for bundled logistics, prepare documents including GST, PAN, financials, and experience certificates for event logistics. The tender requires transport, accommodation, meals, insurance, and branding services for 37 participants over 7–8 days. Submit technical and financial bids through the GEM portal with compliance to option clause for ±25% quantity.
What documents are required for the DODA logistics tender submission?
Submit GST certificate, PAN card, experience certificates in similar field logistics, financial statements, and EMD documents if applicable. Include technical bid detailing transport (45-seat bus), hotel booking, meal provisioning, travel insurance, entry tickets, branding banner, and contingency provisions; OEM authorizations may be needed for branded goods.
What are the delivery terms for the 37-person field logistics tender?
Delivery is governed by the last date of the original delivery order, with optional quantity extensions calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days. This ensures coordinated transport, meals, and accommodations align with the 7–8 day program window.
What services are included in the tender for 37 participants?
The package includes a 45-seat Deluxe AC bus for 8 days, 3-star hotel accommodation for 37 for 7 days, breakfast/lunch/dinner for 37 across 8 days, pre-booked historical site tickets for 37, travel insurance for all 37, and branding banner 6x5 feet plus miscellaneous expenses.
Are there any branding or identification requirements in this bid?
Yes, a 6x5 feet banner is required; branding materials must meet event-specific visibility standards. Ensure banner design, material quality, and installation meet security and safety norms for government events; OEM authorization may be needed for branded apparel.
What is the scope of the option clause in the tender?
The purchaser may alter quantity by up to ±25% during contract execution at contracted rates. Extended delivery periods are calculated using the specified formula with a minimum 30 days, affecting when additional units must be delivered and reimbursed.
What payments terms are expected for government logistics tenders in this scope?
Specific payment terms are not disclosed; bidders should anticipate standard government procurement practices, including milestone-based invoicing, with documentation supporting transport, lodging, meals, and insurance delivery as per contract, plus compliance with performance and delivery milestones.