GEM

Archaeological Survey of India Coconut Cleaning & Sanitation Supplies Tender Cuddapah Andhra Pradesh 2025

Bid Publish Date

15-Nov-2025, 12:02 am

Bid End Date

06-Dec-2025, 10:00 am

Bid Opening Date

06-Dec-2025, 10:30 am

Location

CUDDAPAH , ANDHRA PRADESH

Progress

Issue15-Nov-2025, 12:02 am

AwardPending

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Quantity

329

Key Highlights

• Contract allows quantity variation up to 25% during both order placement and currency of contract
• Mandatory Functional Service Centre in the state of the consignee; 30 days to establish if absent at bidding
• Sample product requirement: suppliers must supply sample materials at the consignee location for evaluation
• Past project experience: single order ≥ 35% of bid value or multiple orders with thresholds (20%/15%) within last 3 financial years
• Bidder must have registered office in the consignee state; samples acceptance is a gating criterion
• Payment terms contingent on documentary evidence and service capability; no explicit EMD amount disclosed
• BOQ lists 23 items spanning cleaning, sanitation, and maintenance supplies; no explicit technical specs provided

Tender Overview

The Archaeological Survey of India (ASI) invites bids for a broad catalog of cleaning and sanitation materials in CUDDAPAH, ANDHRA PRADESH 516001, covering 23 listed items such as coconut paddles, brooms, plastic buckets, soap dispensers, napthalene packets, Mops, phenyl bottles, acid bottles, LED tube lights, and related consumables. The procurement emphasizes supplier presence in the consignee state, sample material submission at the consignee location, and demonstration of supply capability. The scope prioritizes compliant, readily deliverable items with a near-term installation/fulfillment capability and requires demonstration of sample materials at the consignee site to verify quality and suitability. A 25% quantity flex is permitted under the option clause, with extended delivery time proportional to the increase.

Technical Specifications & Requirements

23 item catalog (varied cleaning, sanitation, and maintenance goods)
No explicit technical specifications published in the tender data; bidders should prepare product samples for consignee verification
Requirement for functional Service Centre in the State of the consignee; 30 days to establish if not existing, with payment linked to evidence of center
Past project experience: supply/installation of similar products in last 3 financial years with single order ≥ 35% of estimated bid value, or two orders ≥ 20% each, or three orders ≥ 15% each
OEM/supplier must have registered office in the consignee state and provide samples at the consignee location to avoid unresponsiveness
Delivery schedule and performance commitments to be determined by the contract, with option to increase quantity up to 25% at contracted rates

Terms, Conditions & Eligibility

EMD and estimated bid value not disclosed in the available tender data
Option clause allows ±25% quantity variation; delivery time adjusts accordingly with minimum 30 days
Service Centre requirements must be fulfilled within 30 days of award; payment released after evidence submission
Valid past performance certificates from the buyer for qualifying orders are required
Bidder must have a registered office in the consignee state and provide material samples at the consignee location to be considered responsive

Key Specifications

Product names: coconut paddles, coconut brooms, soft brooms, stick brooms, plastic mortar pans, 30m water hose, dust bins, plastic buckets, plastic mugs, soap dispenser, soap solution refill, napthalene packets, toilet cleaning brushes, mops, phenyl bottles 1000 ml, acid bottles 1000 ml, rubber door mats, LED tube lights, RO anti-scalant liquid, filter cartridges, granular activated charcoal (25 kg bag), white quartz sand (1 kg bag), LED street lights 100 Watts
Quantities: not specified in data; 23 items enumerated in BOQ; no unit values provided
Standards/Certification: not specified in tender data; bidders should verify IS/ISO where applicable via samples
Delivery: option to increase quantity up to 25%; delivery period aligned to last delivery date of original order
Testing/Quality: sample materials required at consignee location for verification

Terms & Conditions

Option Clause: ±25% quantity changes with proportional delivery time, minimum 30 days
Service Centre: mandatory in the consignee state; 30 days to establish; payment after documentary evidence
Past Experience: 3 financial years data; order thresholds of 35%, 20%, 15% for single/multiple orders

Important Clauses

Payment Terms

Payment release contingent upon submission of documentary evidence of a functional service centre and supplier compliance; exact milestones not disclosed

Delivery Schedule

Delivery period extends with quantity variation; minimum 30 days; delivery start from the last date of original delivery order

Penalties/Liquidated Damages

Not explicitly stated in data; contract terms may include LDs as per standard procurement practice

Bidder Eligibility

Registered office in the consignee state (Andhra Pradesh)
Ability to supply and demonstrate samples at the consignee location
Past project experience in supplying and installing similar category products within last 3 financial years