Recruitment / Examination Software,Recruitment / Examination Software
Indian Army
COIMBATORE, TAMIL NADU
Posted:
1 October 2025
Closed:
4 October 2025
GEM
GEM
Indian Army Recruitment / Examination Software Tender Muzaffarpur Bihar 2025 – License Types, OEM Policy & Training
Bid Publish Date
28-Nov-2025, 6:56 pm
Bid End Date
01-Dec-2025, 4:00 pm
Location
Progress
Issue28-Nov-2025, 6:56 pm
Technical12-Jan-2025, 3:28 pm
Financial
AwardCompleted
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Organization: Indian Army, Department Of Military Affairs — procuring a Recruitment / Examination Software solution for operations in MUZAFFARPUR, BIHAR (842001). The scope includes components of the offered product, licence types, duration, OEM licensing policy, installation scope, hosting options, Platform type, and OEM support for patches, updates, and version upgrades. Training options and days are part of the licensing scope. The contract allowance includes a 25% quantity variation by the Purchaser, with delivery timelines anchored to the original order and extended delivery periods. Estimated value and EMD are not disclosed in the provided data.
Technical Specifications & Requirements
- Category: BASIC INFORMATION; Components of the offered product and Types of Licence are defined fields to be populated by bidders.
- Scope of Licence: Includes Duration of Subscription (months), OEM Licensing policy, Scope of Installation, Platform type, Hosting Environment / Deployment Option.
- Support: Confirm whether the product has OEM support for updates/patches and the number of years included for both updates and version upgrades.
- Training: Specifies Training Options and No of days Training Provided; bidders should confirm availability or select-zero if not applicable.
- These fields indicate a system intended for enterprise deployment with hosting, platform, and ongoing OEM support, plus onboarding training.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease order quantity up to 25% of bid/contract quantity, with corresponding delivery-time adjustments starting from the last delivery date.
- Delivery schedule hinges on the original delivery order date; extended time calculations follow the formula provided, with a minimum 30 days.
- Bidders must comply with this option-based delivery framework and the related scheduling implications for partial/expanded orders.
Key Specifications
-
- Category: BASIC INFORMATION; Components of the offered product
-
- Types of Licence: specify license model (perpetual/subscription)
-
- Duration of Subscription (months): indicate if applicable (0 when not): 0
-
- OEM Licensing policy: provide terms of OEM involvement
-
- Scope of Installation: on-premise, cloud, or hybrid
-
- Platform type: web, mobile, or cross-platform
-
- Hosting Environment/Deployment Option: private cloud, public cloud, or on-site
-
- OEM support years for patches and bug fixes: specify duration
-
- OEM support years for version upgrades: specify duration
-
- Training Options: classroom, online, blended
-
- No of days Training Provided: state number, or 0 if not applicable
Terms & Conditions
-
Option-based quantity variation up to 25% with corresponding delivery adjustments
-
Delivery period calculations anchored to the last date of original order
-
Minimum 30 days for any extended delivery period
-
OEM licensing terms and training obligations must be clearly defined
-
Hosting/deployment options and platform requirements must be specified
-
No tender-related dates or IDs to be included in submissions
Important Clauses
Payment Terms
Not specified in provided data; bidders should seek clarity on milestones, upfront payments, and invoicing terms during bid submission
Delivery Schedule
Delivery timeframes are linked to the last date of the original delivery order; option-driven extensions follow the predefined formula with a minimum 30-day extension
Penalties/Liquidated Damages
Not detailed in data; bidders should verify LD terms and performance guarantees during clarification
Bidder Eligibility
-
Experience in supplying recruitment/examination software or equivalent ERP/SCM for government or defense units
-
Financial capacity to meet project scale (based on last 3 years statements)
-
Ability to provide OEM support, patches, and version upgrades for the contract duration
Documents 3
GeM-Bidding-8650672.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Recruitment / Examination Software
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JABALPUR, MADHYA PRADESH
Posted:
22 March 2025
Closed:
26 March 2025
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Recruitment / Examination Software
Indian Army
KAMRUP, ASSAM
Posted:
26 July 2025
Closed:
30 July 2025
GEM
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Indian Army
KAMRUP, ASSAM
Posted:
26 July 2025
Closed:
30 July 2025
GEM
Recruitment / Examination Software
Indian Army
SHIMLA, HIMACHAL PRADESH
Posted:
23 September 2025
Closed:
3 October 2025
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Category | Recruitment Software |
| BASIC INFORMATION | Components of the offered product | Miscellaneous |
| SCOPE OF LICENCE | Types of Licence | Perpetual |
| SCOPE OF LICENCE | Duration of Subscription (in months) (Hint :- Select '0' if not applicable)" | 12.0 - 60.0 Or higher |
| SCOPE OF LICENCE | OEM Licensing policy | Per Named User/User |
| SCOPE OF LICENCE | Scope of Installation | Configuration |
| SCOPE OF LICENCE | Platform type | LAN Based |
| SCOPE OF LICENCE | Hosting Enviroment/ Deployment Option | On Premises |
| SCOPE OF LICENCE | The offered product have support from OEM for | NA |
| SCOPE OF LICENCE | Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Training Options | NA |
| SCOPE OF LICENCE | No of days Training Provided (Hint :- Select '0' if not applicable) | 0.0 - 10.0 Or higher |
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar software procurement
4
Financial statements (last 3 years)
5
EMD / Security deposit submission proof
6
Technical bid documents and compliance statements
7
OEM authorizations (if bidding as an OEM) and product-specific certifications
8
Any platform, hosting, or deployment proofs (if applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ELECTRO COMPUTER CENTRE & EKKLAVYA INFOSYS Under PMA | Make : EKKLAVYA INFOSYS Model : Ekklavya's eRecruitX/eDMAAS/MH/eDespatch Database | 01-12-2025 15:28:23 | Qualified |
| 2 | KESAR TRADERS Under PMA | Make : EKKLAVYA INFOSYS Model : Ekklavya's eRecruitX/eDMAAS/MH/eDespatch Database | 30-11-2025 11:25:55 | Qualified |
| 3 | N. E. FABRICATIONS Under PMA | Make : EKKLAVYA INFOSYS Model : Ekklavya's eRecruitX/eDMAAS/MH/eDespatch Database | 01-12-2025 15:41:25 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KESAR TRADERS Under PMA | ₹1,30,000 | Item Categories : Recruitment / Examination Software |
| L2 | N. E. FABRICATIONS Under PMA | ₹1,44,400 | Item Categories : Recruitment / Examination Software |
| L3 | ELECTRO COMPUTER CENTRE & EKKLAVYA INFOSYS( MSE Social Category:General ) Under PMA | ₹1,50,000 | Item Categories : Recruitment / Examination Software |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the recruitment software tender in Muzaffarpur?
Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD proof. Ensure OEM authorizations and technical compliance for the proposed platform, hosting, and license type. Confirm delivery timelines, option quantities, and training plan; submit all documents per terms and provide a clear deployment strategy for the Indian Army project in Muzaffarpur.
What documents are required for the Army recruitment software bid in Bihar?
Required documents include GST certificate, PAN card, last three years’ financial statements, experience certificates for similar software, EMD proof, technical bid and compliance statements, and OEM authorization letters. Also attach deployment architecture, hosting plan, and service-level commitments for patches and upgrades.
What are the licensing and deployment options for this software tender?
Bidders must specify license type (subscription or perpetual), duration in months, OEM licensing policy, installation scope, platform (web/mobile), and hosting option (on-premise or cloud). Provide details on training days and whether upgrades are included within the licensing scope.
What is the delivery-time framework for quantity variation in this tender?
The purchaser may adjust quantity by up to 25% at contract placement or during currency, with delivery-time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension may proceed to original delivery period if needed.
What standards or certifications are required for the recruitment software?
Smart bidders should lock in OEM-supported patches, version upgrades, and ensure platform compatibility with industry standards. While specific standards are not listed, require ISI/ISO-level compliance and compatible data security measures for government procurement in the Army domain.
What training provisions should be detailed in the bid for this software?
Specify training options (online/on-site/classroom), total training days, trainer credentials, and post-implementation support. Include a schedule aligned with deployment milestones and provide a clear training material deliverable list to enable rapid onboarding for Army users.
How will OEM support affect the service level and upgrades in this tender?
Bidders must state the years of OEM support for patches, bug fixes, and version upgrades, including response times and escalation paths. Ensure the proposal demonstrates continuous access to updates to maintain compliance with Army IT security and functionality needs.
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Documents 3
GeM-Bidding-8650672.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS