State Institute Of Rural Development Coimbatore Tamil Nadu Split AC Tender 2025 ISI/Green A/C V2
Bid Publish Date
07-Nov-2025, 7:04 pm
Bid End Date
17-Nov-2025, 8:00 pm
Location
Progress
Tender Overview
The State Institute Of Rural Development (Rural Development And Panchayat Raj Department Tamil Nadu) in COIMBATORE, Tamil Nadu invites bids for a Split Air Conditioner Including Green AC, Wall Mount Type (V2). Scope includes Supply, Installation, Testing, Commissioning, and operator training with statutory clearances as required. The bid supports potential quantity variation up to 25% during and after contract at contracted rates, and delivery timelines tie to original delivery period with minimum 30 days. A dedicated service line is expected for post-sale support, and an OEM/authorized seller must have a registered office in India for after-sales service. This procurement emphasizes a complete installation and commissioning package with training and compliance. The project is governed by buyer-specific ATCs, including no advance payment and 100% payment on delivery with GST-compliant invoicing and deduction of buyback value for old equipment. Unique terms require Tamil Nadu GST registration and OEM verification.
This tender presents a clear installation-focused AC procurement opportunity for bidders with robust local service capabilities, Indian OEM authorization, and long-term maintenance commitments (minimum 8 years) to sustain operation after commissioning. The absence of BOQ items signals a broad equipment category rather than a fixed item list, necessitating precise alignment with project execution plans and onsite installation readiness.
Technical Specifications & Requirements
- Category: Split Air Conditioner (Green AC) with wall-mount design, V2 adaptation.
- Scope: Supply, installation, testing, commissioning, operator training; include statutory clearances if applicable.
- OEM/Imports: If imported, must have an Indian registered office for after-sales support; provide OEM authorization.
- Service & Support: Dedicated toll-free service line required for post-installation support.
- Compliance: 8+ years operation/maintenance and patch/upgrades support post-installation.
- ATCs: Buyer-specific terms include no advance payment; 100% payment after installation and GST-compliant invoice; buyback value deduction for old items.
- GST/PAN: Tamil Nadu GST certificate and PAN must be reflected in financial statements.
- Warranty: OEM warranty verification required for payment processing.
- Delivery Terms: Quantity may be increased 25% within contract and currency; delivery period calculations follow original terms with minimum 30 days.
- Financials: Audited statements 2021-22 to 2024-25 and IT returns required.
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in data; bidders should verify EMD requirements in ATC.
- GST/PAN: Valid Tamil Nadu GST certificate and PAN to be reflected across submissions.
- Financials: Audited balance sheets 2021-22 to 2024-25 plus IT returns; 8+ years maintenance commitment.
- MA Certificate: Manufacturer Authorization Certificate to be submitted and verified by OEM.
- Payment Terms: No advance payment; 100% on supply and installation with GST invoice; buyback deduction for obsolete items.
- Warranty/Support: OEM warranty validation required for payments; post-installation support for 8 years.
- Eligibility: Not under liquidation or similar proceedings; bid on letterhead undertaking.
- Delivery/Installation: Scope includes on-site installation and commissioning; training of operators.
- Documentation: Supplier must provide operation/maintenance patches and upgrade services for the stated period.
Key Specifications
-
Split Air Conditioner with Wall Mount (Green AC) - V2
-
Scope includes: Supply, Installation, Testing, Commissioning, Operator Training, Statutory Clearances
-
Imported products must have a registered Indian office for after-sales service
-
Dedicated toll-free service support line required
-
Warranty verification required for payment processing
-
8 years of operation/maintenance and upgrade support
-
No advance payment; 100% payment on supply and installation with GST invoice
-
Delivery quantity flexibility up to 25% during/after contract at contracted rates
Terms & Conditions
-
No advance payment; 100% payment on delivery post-installation with GST invoice
-
Quantity may increase up to 25% at contracted rates during/within contract
-
Tamil Nadu GST certificate and PAN required; MA certificate and OEM authorization
Important Clauses
Payment Terms
No advance payment; 100% payment after supply and installation; GST invoice; deduct buyback value for old items
Delivery Schedule
Delivery period to commence from last date of original delivery order; additional time based on (increased quantity/original quantity) × original period with a 30-day minimum
Warranty & After-Sales
OEM warranty verification required; 8 years of operation/maintenance and upgrade support; dedicated service line
Bidder Eligibility
-
Valid Tamil Nadu GST Certificate
-
PAN reflected in financial statements
-
Audited financial statements 2021-22 to 2024-25 and IT Returns
-
Manufacturer Authorization Certificate (MA) verified by OEM
-
Not under liquidation or court proceedings; undertaking on letterhead
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AEVITAS PROCUREMENT SERVICE PRIVATE LIMITED Under PMA | Make : godrej Model : DSS 25LI5R32 GYR | 14-11-2025 16:36:02 | |
| 2 | ISHA INFOTEC Under PMA | Make : godrej Model : DSS 25LI5R32 GYR | 08-11-2025 09:58:57 | |
| 3 | KOOL PLANET ENTERPRISES (PROP.DARSHAN ARORA) Under PMA | Make : godrej Model : DSS 25LI5R32 GYR | 17-11-2025 13:24:26 | |
| 4 | PAREKH MANSUKHLAL NAGARCHAND AND SONS Under PMA | Make : godrej Model : DSS 25LI5R32 GYR | 17-11-2025 18:29:31 | |
| 5 | QUICK SERVICES Under PMA | Make : Carrier Model : Carrier Split Air Conditioner 24k/ 5 STAR INVERTER | 17-11-2025 16:10:25 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ISHA INFOTEC Under PMA | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-8561733.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate (Tamil Nadu)
Permanent Account Number (PAN) and GST reflected in financials
Audited financial statements for FY 2021-22, 2022-23, 2023-24, 2024-25
Recent Income Tax Returns
Manufacturer Authorization Certificate (MA)
OEM verification/authorization proof
Proof of 8+ years operation/maintenance capability
Declaration of not being under liquidation or court receivership
GST invoice ready format and buyback value documentation
Frequently Asked Questions
Key insights about TAMIL NADU tender market
What documents are required for the split AC tender in Coimbatore Tamil Nadu?
Bidders must submit GST registration, PAN, audited financials (2021-22 to 2024-25), IT returns, Manufacturer Authorization Certificate, OEM verification, and undertaking against liquidation; ensure Tamil Nadu GST certificate is valid and reflected in all financial statements.
How is payment processed for the Green AC bid in Tamil Nadu?
Payment is 100% after supply and installation with a proper GST invoice; advance payments are not allowed; buyback value of old equipment is deducted from the payable amount per ATC.
What are the delivery and installation requirements for AC procurement in Coimbatore?
Scope includes supply, installation, testing, commissioning, and operator training; installation must meet OEM warranty validation; delivery timelines trigger from last date of original order with potential 25% quantity adjustments.
What OEM certifications are mandatory for imported air conditioners in Tamil Nadu?
Imported products must have an Indian registered office for after-sales support and an OEM Authorization Certificate verified by the OEM; a dedicated service line is required for post-installation support.
What are the qualification criteria for Bidder eligibility in this tender?
Bidders must hold a valid Tamil Nadu GST certificate, PAN in financials, and submit audited statements 2021-22 through 2024-25, plus IT Returns; must not be under liquidation and must provide 8+ years maintenance capability.
What is the scope of supply and how long is post-installation support requested?
Scope covers supply, installation, testing, commissioning, operator training, and statutory clearances; post-installation support and upgrades must be provided for a minimum of 8 years from installation.
How does quantity variation affect the contract for the Coimbatore AC bid?
Contract allows a 25% upward quantity variation at contracted rates during and after award; delivery time adjusts based on (increased quantity/original quantity) × original period with a 30-day minimum.
What standards or warranties are required for payment verification in this tender?
OEM warranty verification is required for payment; ensure warranty terms align with the supplier's documentation, and confirm compliance with Tamil Nadu GST and PAN requirements before invoicing.