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Indian Air Force Repair & Overhauling Service for Multifunction Machines Tender 2026 Delhi NCR - ISI/AAA/TRTL Standards 2026

Bid Publish Date

07-Jan-2026, 6:48 pm

Bid End Date

14-Jan-2026, 9:00 am

Location

BAREILLY , UTTAR PRADESH

Progress

Issue07-Jan-2026, 6:48 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Air Force (Department Of Military Affairs) seeks Repair and Overhauling Services for Multifunction Machines (MFM; UGSS O2 KPCL) to be performed at Buyer Premises within the state where the consignee is located. The scope centers on service delivery for non-obsolete equipment with a minimum 3-year residual market life. The contract emphasizes dedicated after-sales support, an on-ground service office in the consignees’ state, and a toll-free service line. Bidder qualifications include valid financial standing and documented past performance. A critical differentiator is the mandatory service presence and escalation framework to ensure rapid response. Shelf life rules mandate a minimum 2 years for spare parts and a remaining 1-year usable life at the time of supply.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhauling Service for Multifunction Machines (MFM); UGSS O2 KPCL
  • Location/Delivery: Buyer Premises; Service Office must be in the Consignee state; dedicated toll-free support line; escalation matrix required
  • Experience: Acceptable proofs include contract copies with invoices, execution certificates, or third-party notes; no single document required
  • Shelf Life: Spare parts must have at least 2 years shelf life; 1 year usable life at supply
  • Documentation: Upload certificates and demonstrate service capability; OEM authorizations may be required
  • Compliance: Not expressly specifying standards; emphasis on non-obsolescence and ongoing support

Terms, Conditions & Eligibility

  • EMD/Financial: Not explicitly stated; bidders must demonstrate financial standing and non-liquidation status
  • Assignment/Subcontract: Prior written consent from buyer required; joint liability remains with bidder
  • Service Availability: Local service presence in consignee state; dedicated phone support and escalation matrix
  • Past Experience: Proof must show relevant contracting or service delivery; self-certification acceptable with invoices
  • Documentation: Upload required certificates and supporting documents; certificates required for bid submission

Key Specifications

    • Product/Service: Repair and Overhauling Service for Multifunction Machines (MFM); UGSS O2 KPCL
    • Shelf Life Requirement: Spare parts >= 2 years; on supply date, usable shelf life >= 1 year
    • Service Presence: Office of Service Provider located in the state of the Consignee
    • Support: Dedicated toll-free telephone line and escalation matrix for service
    • Past Experience Evidence: Contract copies with invoices or client execution certificates

Terms & Conditions

  • EMD/financial standing required; exact amount not specified

  • Non-assignment/sub-contract allowed only with prior written consent

  • Local service presence in consignee state mandatory

  • Dedicated toll-free service line and escalation matrix required

  • Shelf life criteria: spare parts >= 2 years; usable life >= 1 year at supply

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government terms with milestone/acceptance-based payments following delivery and verification

Delivery Schedule

Delivery/onsite service timelines will be defined in the purchase order; ensure presence of local service office

Penalties/Liquidated Damages

No LD details provided; standard DA/penalty terms may apply for delayed performance per contract

Bidder Eligibility

  • Non-liquidation status and no bankruptcy proceedings

  • 3+ years residual market life for offered products (not end-of-life by OEM)

  • Spare parts shelf life: at least 2 years; usable life at supply: 1 year

  • Service presence in consignee state; dedicated toll-free support

  • Past experience evidence acceptable via multiple document types

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar repair and overhauling services

4

Financial statements (latest audited or certified)

5

EMD documents or proof of security deposit (if applicable)

6

Technical bid documents showing capability for MFM repair/overhauling

7

OEM authorizations or proof of service capability from OEM (if required)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Air Force MFM repair tender in 2026?

Bidder should prepare documents showing non-liquidation status, 3+ years market life, and shelf life of spare parts. Include GST, PAN, financials, and past experience proofs. Ensure a local service office and toll-free support are available; submit OEM authorizations if required.

What documents are required for the IAF MFM service bid in 2026?

Required documents include GST certificate, PAN, audited financial statements, past experience proofs (contracts with invoices or client certificates), and technical bid for MFM repair/overhauling. Include any OEM authorization and security deposit/EMD documentation per terms.

What are the shelf-life requirements for spare parts in this tender?

Spare parts must have a minimum shelf life of 2 years. At the date of supply, a usable shelf life of at least 1 year should be available. This ensures readiness for maintenance activities and reduces obsolescence risk.

Where must the service provider's office be located for this bid?

An office of the service provider must be located in the state of the consignee. Documentary evidence is required to prove this local presence, ensuring timely on-site support and escalation responsiveness.

What kind of after-sales support is required for this MFM contract?

Bidder must offer a dedicated toll-free service line and a documented escalation matrix with direct contact numbers. On-site service capability in the consignees' state is essential for rapid fault resolution and regular maintenance visits.

What proofs are accepted to demonstrate past experience for this tender?

Acceptable proofs include contract copies with invoices and self-certification, execution certificates from clients, or third-party notes confirming contract execution. Multiple documents may be combined to establish sufficient service experience.

Are end-of-life product declarations disqualifying for this bid?

Yes. Bidders must offer products with at least 3 years residual market life and not be declared end-of-life by the OEM during that period; this ensures ongoing availability of spares and support.

What are the expected payment terms for this IAF procurement?

Specific payment terms are not enumerated; bidders should anticipate standard government terms tied to delivery acceptance, with potential milestone payments and post-delivery verification in line with contract norms.

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