Madhya Pradesh State Planning Commission Laptop Tender Q2 - Entry/Mid Level Notebook Supply 2025
Bid Publish Date
16-Dec-2025, 12:19 pm
Bid End Date
08-Jan-2026, 4:00 pm
Location
Progress
Key Highlights
- • Authorized Distributor/OEM authorization requirement with complete contact details
- • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- • Option to increase ordered quantity up to 25% during currency at contracted rates
- • Bidder and OEM minimum average annual turnover criteria over last 3 years
- • Scope includes Supply, Installation, Testing and Commissioning of laptops
- • No BOQ items published; emphasis on complete supply and post-sale services
- • OEM turnover evidence via audited statements or CA/Cost Accountant certificate
- • Compliance with bidder documentation and certification as per T&C
Tender Overview
Madhya Pradesh State Planning Commission invites bids for Entry and Mid Level Laptop - Notebook (Q2) procurement. The scope covers Supply, Installation, Testing and Commissioning of notebooks with a flexible quantity option of up to 25% more than bid quantity, and a minimum extension framework of delivery time. OEM authorization is required for distributors, and the purchase includes installation and post-delivery testing. The tender emphasizes bidder and OEM turnover, with three-year average turnover evidence to be uploaded. This procurement targets government computing equipment for state planning operations in MP, with a clear emphasis on compliance, timely delivery, and authorized supply chain, ensuring smooth deployment across facilities.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook (Q2)
- Scope of Supply: Supply, Installation, Testing and Commissioning of laptops
- Delivery flexibility: Option to increase quantity by up to 25% of bid quantity during contract and currency periods
- Delivery period rule: Calculated extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery may align with original delivery period
- Manufacturer Authorization: Bids from Authorized Distributors/Service Providers must attach OEM authorization details
- Turnover criteria: Minimum average annual turnover for bidder and OEM as specified in bid document; documented via audited statements or CA/Cost Accountant certificates
- BOQ: No items listed; indicates focus on a generic notebook supply with installation and commissioning
- Scope of supply inclusions: All cost components included in bid price (no extra charges for delivery or installation)
- Geographic scope: Tender issued by MP State Planning Commission for state operations
- Standards/Compliance: Not explicitly specified; bidders should demonstrate compliance via standard turnover and authorization documents
Terms, Conditions & Eligibility
- EMD / security: Not specified in data; bidders must refer to bid document for exact amount and submission method
- Turnover criteria: Minimum average annual turnover of bidder and OEM over the last three years ending 31st March; evidence via audited Balance Sheets or CA/Cost Accountant certificate
- Delivery terms: Delivery period starts from last date of original delivery order; option-driven extensions follow the defined formula with minimum 30 days
- Manufacturer authorization: Required OEM/Original Service Provider authorization form with contact details
- Scope of supply: Bid price must cover Supply, Installation, Testing and Commissioning
- Documentation: Submit essential financial and organizational documents as per buyer terms; ensure compliance with turnover and authorization requirements
- Quality/risks: Ensure supply chain reliability given 25% quantity variation; adhere to contract terms and potential extensions
Key Specifications
-
Product category: Entry and Mid Level Laptop - Notebook (Q2)
-
Scope: Supply, Installation, Testing and Commissioning
-
Delivery flexibility: up to 25% quantity variation
-
Delivery extension formula with minimum 30 days
-
OEM authorization required for distributors
Terms & Conditions
-
25% quantity variation rights during contract and currency
-
OEM authorization mandatory with complete distributor details
-
Turnover criteria for bidder and OEM over last 3 years
Important Clauses
Payment Terms
Not specified in data; bidders should refer to bid document for payment terms and schedule
Delivery Schedule
Delivery starts from last date of original delivery order; extension as per option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; refer to bidder terms and contract for LD provisions
Bidder Eligibility
-
Minimum average annual turnover as per bid document for bidder and OEM
-
Authorized OEM/Distributor authorization submission
-
Capability to supply and install laptops with testing and commissioning
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
35
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 2
GeM-Bidding-8700345.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
08-Jan-2026, 10:30 am
Opening Date
08-Jan-2026, 11:00 am
Update
Extended Deadline
08-Jan-2026, 8:30 am
Opening Date
08-Jan-2026, 9:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
OEM authorization/Manufacturer authorization form with full contact details
Bid security/EMD submission document as per bid terms (amount not specified in data)
Technical bid documents demonstrating entry/mid-level laptop specifications and compliance
Any additional certifications or compliance letters requested by MP State Planning Commission
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to participate in laptop tender in Madhya Pradesh with OEM authorization?
Bidders must submit valid OEM authorization, GST, PAN, and turnover certificates for last 3 years, along with technical bid for entry/mid level laptops. Include supplied installation and commissioning plan, and ensure compliance with 25% quantity variation rights during contract.
What documents are required for MP notebook procurement submission?
Submit GST certificate, PAN card, 3-year turnover evidence via audited statements or CA certificate, OEM authorization, technical bid detailing laptop model/specs, and any required financial/experience documents as per terms. Ensure the bid includes supply, installation, testing and commissioning scope.
What are the delivery extension rules for notebook bids in MP?
Delivery extensions follow the option clause: additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may align extensions with the original delivery period during extended deliveries.
How is the 25% quantity variation applied in MP notebook tender?
The purchaser may increase or decrease the order quantity by up to 25% of the bid quantity at contract placement and during contract currency at contracted rates. Delivery period adjusts accordingly based on the extension formula.
What scope does the laptop tender cover in MP State Planning Commission?
Scope includes Supply, Installation, Testing and Commissioning of entry/mid-level notebooks. The bid price must include all cost components; no separate charges for delivery or installation. Warranty terms, if any, will be specified in the bid document.
What turnover evidence is required for bidders and OEMs in MP laptop tender?
Provide audited balance sheets for last 3 years or CA/Cost Accountant turnover certificates indicating average annual turnover. If the bidder/OEM is under 3 years old, turnover is calculated on completed years since incorporation and included in the bid.
What delivery timeline is expected for MP laptops supply?
Delivery starts after the last date of the original delivery order. For extended periods due to option clause, the extended delivery time uses the specified formula and a minimum of 30 days, subject to contract terms.
What is required for OEM authorization in MP notebook tenders?
Provide a formal Manufacturer Authorization/Dealership certificate with the OEM’s name, designation, address, email, and phone, validating that the distributor/servicer is authorized to bid and supply the stated notebooks.