Multifunction Printer (Print, Scan, Copy)
Northern Railway
CENTRAL DELHI, DELHI
Posted:
26 February 2026
Closed:
9 March 2026
GEM
GEM
Employees Provident Fund Organisation Multifunction Printer Tender Shimla 2026 ISO/IEC 24734 Compliant
Bid Publish Date
19-Jan-2026, 3:06 pm
Bid End Date
29-Jan-2026, 1:00 pm
Location
Progress
Issue19-Jan-2026, 3:06 pm
AwardPending
Quantity
2
Bid Type
Single Packet Bid
Categories
2
Tender Overview
Organization: Employees Provident Fund Organisation (EPFO) – Shimla, Himachal Pradesh. Product: Multifunction Printer (Print, Scan, Copy) with built‑in duplex, compatible with A4/A3 media, and network connectivity. Quantity/Value: No explicit BOQ items or value provided; bids must cover delivery to EPFO office, Block No 34, SDA Complex, Kasumpti, Shimla 171009. Location: Shimla, HP; procurement scope includes on‑site installation at the stated address. A key differentiator is the explicit option clause allowing up to 25% quantity variation during and after award at contracted rates, with delivery windows anchored to the original delivery period. Unique terms include OEM/authorized reseller installation and mandatory manufacturer authorization.
- Tender in Shimla for a print/scan/copy device
- Delivery and installation at EPFO Shimla location
- Option to adjust quantity by up to 25%
- OEM/Authorized reseller deployment required
- 3+ year product lifecycle expectation from OEMs
Technical Specifications & Requirements
Category: Printing and Office Equipment
Print Technology: Generic (to be clarified by vendor)
Type of Printing: Printing (monochrome and color as applicable)
Print Paper Size: A4 and A3 supported
Minimum Speed (A4 Mono): ISO/IEC 24734 compliant (in PPM)
Minimum Speed (A4 Color): ISO/IEC 24734 compliant (in PPM)
Minimum Speed (A3 Mono): ISO/IEC 24734 compliant (in PPM)
Minimum Speed (A3 Color): ISO/IEC 24734 compliant (in PPM)
Auto Duplexing: Supported (2‑sided printing/copying)
Original Document Feeder: Type specification for scanning/copying
Main Paper Trays: Number of trays to be specified by bidder
Connectivity: Network interfaces and compatibility details required
Usage/Standards Considerations: Ensure OEM/Manufacturer authorization is provided; products must be non‑obsolete with minimum 3 years residual market life; installation conducted by OEM or OEM‑certified personnel.
Key Specifications
-
Multifunction Printer (Print, Scan, Copy) suitable for government office deployment
-
ISO/IEC 24734 compliant print speeds for A4 mono/color and A3 mono/color
-
Auto duplex printing/copying capability
-
Original Document Feeder for scanning/copying
-
Minimum number of main paper trays and paper handling features
-
Network/connectivity options (wired/wireless) and security capabilities
-
OEM authorization required for installation and maintenance
Bidder Eligibility
-
Bidder must provide OEM authorization/certificate
-
Not under liquidation or court receivership
-
Product offered must have at least 3 years residual market life
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
MINISTRY OF LABOUR AND EMPLOYMENTEMPLOYEES PROVIDENT FUND ORGANISATION
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-8854840.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Inkjet, Laser |
| Generic | Type of Printing | Monochrome (Black), Colour Or higher |
| Printing | Print Paper Size | A4 and Legal, A4, A3 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 1, 2, 3, 4 |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for prior government/epfo installations
4
Financial statements (last 2–3 years) demonstrating financial stability
5
EMD/Security deposit payment proof (as applicable)
6
Technical bid documents and product data sheets
7
OEM authorization / Manufacturer authorization certificate
8
Authorized reseller certificate if applicable
9
Notarized undertaking to avoid liquidation or bankruptcy
10
Declaration of non‑obsolescence and minimum 3 years remaining market life
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ****** Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L2 | ****** Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L3 | ****** Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) |
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for EPFO Shimla multifunction printer tender in 2026?
Bidders must submit OEM authorization, GST, PAN, financial statements, and experience certificates, alongside technical data sheets specifying ISO/IEC 24734 speeds and duplex capability. Ensure non‑obsolescence and provide installation plan by OEM or authorized reseller at the Shimla address within delivery windows.
What documents are required for the printer procurement in Shimla?
Required documents include GST certificate, PAN, two years of financial statements, OEM authorization, technical bid and product data sheet, installation plan, and performance assurances for non‑obsolescence with a minimum 3‑year market life per OEM.
What technical standards are expected for the printer in this bid?
Bidders must demonstrate ISO/IEC 24734 compliance for A4 and A3 speeds (mono/color), along with duplexing capability and network connectivity. Ensure OEM approval and provide detailed data sheets confirming supported paper sizes and feeder capacity.
What is the delivery location for EPFO Shimla printer bid?
Delivery and commissioning are required at EPFO office, Block No 34, SDA Complex, Kasumpti, Shimla 171009, HP. Installation must be performed by OEM or OEM‑certified personnel, with on‑site testing and training as applicable.
What is required for OEM authorization in this tender?
Submit an OEM authorization certificate detailing the name, designation, address, email, and phone of the authorized representative. This must accompany the bid to prove installation and after‑sales support will be provided domestically in India.
What is the scope of quantity variation allowed in this tender?
The purchaser reserves the right to increase or decrease the bid quantity up to 25% at contracted rates, including during the currency of the contract; delivery timeline adjusts based on the extended period formula described in the option clause.
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Documents 5
GeM-Bidding-8854840.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS