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Indian Army Spare Parts Tender 2025 for Solenoid Switch, Seals, Regulator 12V & More - ISO 9001 BIS Certified Suppliers

Bid Publish Date

02-Dec-2025, 1:53 pm

Bid End Date

12-Dec-2025, 2:00 pm

Location

AMBALA , HARYANA

Progress

Issue02-Dec-2025, 1:53 pm
Technical12-Sep-2025, 10:25 pm
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

37

Category

2624-8855 SOLENOID SWITCH

Bid Type

Two Packet Bid

Key Highlights

  • • Exact items listed include SOLENOID SWITCH, REGULATOR 12V, FLASHER UNIT 12V, KILOMETER CABLE, and multiple seals and bearings
  • • Mandatory ISO 9001 certification for bidder or OEM; BIS license and type-test certificates required
  • • Advance sample approval within 5 days of contract award; modification list within 5 days if requested
  • • 25% quantity variation permissible during contract; delivery period recalculated using formula with minimum 30 days
  • • Notified non-submission of certificates may result in bid rejection; OEM authorizations preferred
  • • No explicit EMD value provided; procurement focuses on compliance with ATC/Corrigendum and product standards

Categories 19

AGITATORS VALVE PARTS AND ACCESSORIES COMPRESSOR VERTICAL COOLER BRUSH HOLDER COOLER CABIN GAS BURNERS SCBA AIR HOSE PNEUMATIC HOSE POCLAIN ELECTROMAGNET CABLE FIRE BREATHING APPARATUS PNEUMATIC WORM GEAR AIR WATER GAS MULTIPURPOSE HOSES RIBBON BLENDER

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of 18 listed spare parts including SOLENOID SWITCH, BRUSH CARRIER ASSY, SEAL 9878, SHAFT SEAL, FUEL CUT OFF SWITCH, REGULATOR 12V, TOP SEAL STEERING OIL SEAL, PILOT BRG, COMPRESSOR SPRING PLATE, CSC KIT, CLUTCH RELEASE BRG, FLASHER UNIT 12V, TAPPER BEARING OUTER, SELF CARBON 24V, KILOMETER CABLE, RUBBER AIR HOSE, RELAY 12V, and related items. No start/end dates or estimated value disclosed; BOQ includes 18 total items with unspecified quantities. Location appears as India-wide with an organizational focus on military vehicle and equipment spares. Key differentiator is the inclusion of multiple OEM-style parts requiring vendor ISO 9001 and BIS compliance, plus an advance sample approval process post-award. Tender in context targets OEM-certified suppliers for bulk, standards-driven supply under military procurement norms.

Technical Specifications & Requirements

  • Product categories: vehicle/rail/communications spare parts including SOLENOID SWITCH, REGULATOR 12V, FLASHER UNIT 12V, KILOMETER CABLE, RUBBER AIR HOSE.
  • Standards/certifications: ISO 9001 certification required; upload BIS licence, type test and other product-specific approvals.
  • Quality/Testing: advance sample approval within 5 days of contract award; bulk supplies to follow only after approval; non-conforming samples may trigger contract termination. Samples supplied by contractor free of cost.
  • Delivery/Scope: delivery timelines governed by option clause; quantity adjustments up to 25% during contract or extension with calculated delay formula; delivery period may be refixed if buyer delays sample approval.
  • Documentation: submit OEM authorizations and all certificates as per bid document; non-submission risks rejection.
  • Clause specifics: payment and penalties not detailed; emphasis on conforming to contract specifications framework.

Terms, Conditions & Eligibility

  • EMD/Performance security not specified in data; bidders must comply with all certificate requirements.
  • Delivery terms: quantity adjustments permissible up to 25%; additional time rules apply with minimum 30 days cap.
  • Quality/compliance: ISO 9001 certification is mandatory; BIS/type test/approval certificates must be uploaded.
  • Sample process: advance sample approval within 5 days; changes communicated within 5 days; bulk supply aligned to approved sample.
  • Documentation: submit GST, PAN, experience, financials, EMD as applicable per bid document; OEM authorizations preferred.
  • This procurement emphasizes strict adherence to standards, sample-based validation, and supplier qualification for military-grade spare parts.

Key Specifications

  • Product names and categories: SOLENOID SWITCH, BRUSH CARRIER ASSY, SEAL 9878, SHAFT SEAL, FUEL CUT OFF SWITCH, REGULATOR 12V, TOP SEAL, PILOT BRG, COMPRESSOR SPRING PLATE, CSC KIT, CLUTCH RELEASE BRG, FLASHER UNIT 12V, TAPPER BEARING OUTER, SELF CARBON 24V, KILOMETER CABLE, RUBBER AIR HOSE, RELAY 12V

  • Quantities: not disclosed in data; 18 total items

  • EMD/Estimated value: not disclosed

  • Experience: bidders must have ISO 9001 and BIS-compliant manufacturing or supply capability

  • Standards/Certifications: ISO 9001; BIS licence; type test certificates; OEM authorizations

Terms & Conditions

  • Delivery quantity may shift up to 25% with extended delivery timeline calculations

  • Advance sample approval within 5 days after contract award; bulk supply contingent on approval

  • Mandatory ISO 9001 and BIS certifications; upload all certificates with bid

Important Clauses

Payment Terms

No explicit payment schedule provided; emphasis on compliance with contract specifications and approved samples

Delivery Schedule

Option clause allows +/-25% quantity variation; delivery period recalculated using (increased quantity ÷ original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified; contract may terminate for non-conformance or deviation from approved sample specifications

Bidder Eligibility

  • ISO 9001 certification of bidder or OEM

  • BIS licence and product type test certificates

  • Experience in supplying military-grade spare parts or equivalent automotive/military components

Documents 4

GeM-Bidding-8662256.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 16 September 2025
Closed: 26 September 2025
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Closed: 8 November 2025
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000-545-0004J Change Over Switch,2625-8081 Field Coil Assy,L01402000027 Solenoid Switch,2610-72550-

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Posted: 12 June 2025
Closed: 3 July 2025
GEM

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 2624-8855 SOLENOID SWITCH TATA 4 nos cscreddy 15
2 2574-1511-0104 BRUSH CARRIER ASSY TATA 3 nos cscreddy 15
3 2505-2620-7804 SEAL 9878 STLN 2 nos cscreddy 15
4 X-2703400 SHAFT SEAL STLN 1 nos cscreddy 15
5 P-1300522 FUEL CUT OFF SWITCH STLN 1 nos cscreddy 15
6 2636-1540-0001 REGULATOR 12V TATA 1 nos cscreddy 15
7 2786-1899-9914 TOP SEAL STEERING OIL SEAL TATA 1 nos cscreddy 15
8 09269-35009 PILOT BRG MG 2 nos cscreddy 15
9 F-3613310 COMPRESSOR SPRING PLATE STLN 1 nos cscreddy 15
10 2520-012985 CSC KIT TATA 12 nos cscreddy 15
11 3120-004922 CLUTCH RELEASE BRG MG 2 nos cscreddy 15
12 2618-5454-4605 FLASHER UNIT 12V TATA 1 nos cscreddy 15
13 X-0202510 TAPPER BEARING OUTER STLN 1 nos cscreddy 15
14 P-1300745 SELF CARBON 24V STLN 1 set cscreddy 15
15 2520-72-0173321 KILOMETER CABLE STLN 1 nos cscreddy 15
16 5330-00263 RUBBER AIR HOSE RE 1 nos cscreddy 15
17 2064-5450-4901 4 ST RELAY 12V TATA 1 nos cscreddy 15
18 B-8249501 S A OF PIPE CABIN PIPE NOS 1 nos cscreddy 15

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar military spare part supply

4

Financial statements / turnover evidence

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents and product certificates

7

OEM authorizations and BIS/IS certificates as per product specification

Technical Results

S.No Seller Item Date Status
1HIMACHAL MOTORS   Under PMA-09-12-2025 22:25:15Qualified
2LEELA TRADING CORP.   Under PMA-11-12-2025 23:25:32Qualified
3UNITED DEFENCE STORE   Under PMA-09-12-2025 22:53:47Qualified

Financial Results

Rank Seller Price Item
L1HIMACHAL MOTORS(MII)   Under PMA₹21,205Item Categories : 2624-8855 SOLENOID SWITCH,2574-1511-0104 BRUSH CARRIER ASSY,2505-2620-7804 SEAL 9878,X-2703400 SHAF
L2UNITED DEFENCE STORE (MSE,MII)( MSE Social Category:General )    Under PMA₹26,506Item Categories : 2624-8855 SOLENOID SWITCH,2574-1511-0104 BRUSH CARRIER ASSY,2505-2620-7804 SEAL 9878,X-2703400 SHAF
L3LEELA TRADING CORP. (MSE,MII)( MSE Social Category:General )    Under PMA₹31,808Item Categories : 2624-8855 SOLENOID SWITCH,2574-1511-0104 BRUSH CARRIER ASSY,2505-2620-7804 SEAL 9878,X-2703400 SHAF

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army spares tender in 2025 with ISO 9001?

Bidders must meet several eligibility criteria for this Indian Army spares tender. Required qualifications include ISO 9001 certification, BIS licences, and product-specific type tests. Submit OEM authorizations, GST, PAN, experience certs, and financials along with technical compliance. Ensure advance sample submission within 5 days of award; full supply follows approved sample.

What documents are required for Indian Army spares procurement in 2025?

Submit GST registration, PAN, experience certificates for similar military supply, financial statements, EMD documents, technical bids with product certificates, BIS/type-test certificates, and OEM authorizations. Ensure all certificates match the 18 listed item categories including solenoid switches and seals.

What standards must be met for solenoid switch and regulator parts?

Parts must be ISO 9001 certified with BIS licences and type-test approvals as specified. Upload OEM authorizations and product-specific conformity certificates. Advance sample approval is mandatory within 5 days of award; bulk supply only after alignment with approved sample.

When is the delivery period adjusted for quantity changes in Army tender?

Delivery period changes follow the option clause: increased quantity up to 25% triggers a recalculation using (increased ÷ original) × original delivery days, with a minimum extension of 30 days. The buyer may extend within the contract limits.

What is the role of advance sample in this procurement?

After contract award, the successful bidder must submit one advance sample within 5 days. The buyer approves or lists modifications within 5 days; bulk supply must conform to the approved sample. Delays by the buyer may refix the delivery period without liquidated damages.

What are the key eligibility criteria for 18-item spares tender?

Eligibility centers on ISO 9001 certification, BIS licences, product-specific type tests, OEM authorization, and demonstrated capability to supply the 18 listed parts including SOLENOID SWITCH and SEALS. Non-submission of required certificates can lead to bid rejection.

How to verify BIS and ISI compliance for Indian Army spares?

Verify BIS licence and ISI/type-test certificates submitted with the bid. Ensure OEM authorization aligns with the listed parts. Cross-check the certificate validity and that the product matches the exact item description (e.g., SOLENOID SWITCH, REGULATOR 12V).

What is the scope of quantity variation allowed in this tender?

The purchaser may increase or decrease the quantity by up to 25% at contract placement and during currency. The extended delivery time is calculated using the specified formula, with a minimum extension of 30 days.