GEM

Southern Railway Computer Monitor Tender 2025 - BIS Approved Supplier, 25% Quantity Flex, ISI/PSU Norms

Bid Publish Date

16-Nov-2025, 4:26 pm

Bid End Date

01-Dec-2025, 2:00 pm

Bid Opening Date

01-Dec-2025, 2:30 pm

Location

PALAKKAD , KERALA

Progress

Issue16-Nov-2025, 4:26 pm
AwardPending
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Quantity

4

Bid Type

Single Packet Bid

Tender Overview

Southern Railway invites bids for computer monitors under Railway procurement standards with an option clause to vary quantity up to 25%, including extension of delivery periods at contract rates. Bidders must show credentials for successful past execution of similar computer/monitor contracts with Railway/PSU/central government bodies; private firm supply credentials are not acceptable. Offers must come from BIS approved manufacturers or their dealers. The tender emphasizes reliability of supply, documented performance, and strict technical compliance.

Technical Specifications & Requirements

  • Product category: Computer monitors (no BOQ items reported)
  • Past performance evidence: Contract/purchase orders with CRAC, receipt notes, RITES inspection or completion certificates required
  • Eligibility: BIS approval for manufacturers/dealers; railway-specific procurement reliability criteria
  • Technical compliance: Upload confirmation of compliance for each parameter; deviations to be included in ATC
  • Quality assurance: Consideration of past performance data (IREPS/IMMS) and warranty/after-sales responsiveness aligned with Railway Board guidance
  • Documentation: Provide performance credentials and supply chain traceability to support timely supply

Terms, Conditions & Eligibility

  • Option clause: Quantity may increase/decrease by up to 25% at contract time; extended delivery period mechanics defined
  • Delivery timing: Calculations linked to original delivery period with minimum 30 days if extended
  • Past performance: Railway/PSU/central government experience prioritized; private sector credentials not accepted
  • Warranty/verification: Warranty and post-sale support aligned to Railway Board directives; ATC for deviations
  • ATC requirement: Deviation details must be documented; technical compliance must be explicit
  • Award basis: Reliability of supply and quality underpin selection; performance history in IREPS/IMMS matters

Key Specifications

  • Product: Computer monitors

  • No BOQ items available

  • Eligible suppliers must be BIS approved manufacturers or their dealers

  • Past performance evidence with government/railway projects required

  • Technical compliance to be clearly uploaded; deviations allowed only as ATC

  • Delivery terms tied to original delivery period with 30-day minimum when extended

Terms & Conditions

  • Option clause allowing ±25% quantity adjustment during contract and currency

  • Past performance required from Railway/PSU/central government with PO/CRAC documentation

  • BIS approval mandatory for eligibility; private sector credentials not accepted

Important Clauses

Payment Terms

Not specified in tender data; follow standard Railway procurement terms and ATC guidance

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculations required with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; referenced through Railway performance/availability concerns and past performance emphasis

Bidder Eligibility

  • BIS approved manufacturer or dealer

  • Past performance in similar computer/monitor contracts with Railway/PSU/government bodies

  • Submission of PO copies, CRAC, RITES certificates or completion certificates

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Required Documents

1

GST registration

2

PAN card

3

Past performance certificates from Railway/PSU/central government (contracts, PO copies, CRAC, RITES certificates)

4

Technical compliance declarations for each monitor parameter

5

BIS certificate or proof of BIS approval for manufacturer/dealer

6

Delivery and warranty terms documentation

7

ER/EMD documents (if applicable) and payment terms

8

OEM authorization or dealer authorization

Frequently Asked Questions

Key insights about KERALA tender market

What documents are required for monitor tender in Southern Railway?

Bidders must submit GST, PAN, BIS approval for the manufacturer/dealer, past performance certificates (Railway/PSU contracts with PO copies, CRAC, RITES or completion certificates), technical compliance declarations, OEM/Dealer authorizations, and delivery/warranty terms. EMD details follow the standard procurement norms applicable to Railway tenders.

How does the 25% quantity option affect monitor delivery in this tender?

The purchaser may increase or decrease the bid quantity by up to 25% at contract award and during the currency of the contract. Delivery timelines extend proportionally based on the formula: (increased quantity/original quantity) × original delivery period, with a minimum 30 days added in extension scenarios.

What past performance criteria are required for monitor suppliers?

Offerors must provide credentials for successful execution of similar monitor contracts with Railway/PSU or central government entities. Private sector credentials are not acceptable; contracts, PO copies, CRAC, RITES inspection certificates or completion certificates are essential.

Which standards or certifications must monitors comply with for this tender?

At minimum, the supplier must show BIS approval for the manufacturer/dealer and confirm technical compliance for all parameters specified in ATC. Deviation details must be attached in the ATC document to remain eligible for evaluation.

When is delivery expected if the original period is extended for quantity changes?

Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a compulsory minimum extension of 30 days; the purchaser may further adjust within the original delivery period as per option clause.

What constitutes technical compliance submission for each monitor parameter?

Bidders must upload explicit confirmation of compliance for every parameter. Where deviations exist, they must be documented in the ATC. Non-compliance or missing confirmations may lead to rejection of the bid.

Which organizations' experience are considered acceptable for this monitor tender?

Experience from Railway, PSU, or central government bodies is preferred. Private sector credentials are not considered valid; supply proof must be documented with PO copies and inspection/completion certificates.

What is the role of past performance in the final award decision?

Railway reserves the right to accept or reject based on past performance to ensure reliability of supply and quality. IREPS/IMMS data will influence vendor selection and ensure timely delivery for operation-critical needs.

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