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Indian Army Plain Photocopier Paper JK Copier Supplies Tender 2025 Delhi NCR - IS 80 GSM & Envelopes Specifications

Bid Publish Date

11-Nov-2025, 10:59 am

Bid End Date

21-Nov-2025, 11:00 am

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

RA
Issue11-Nov-2025, 10:59 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

2922

Category

Plain Photocopier Paper Size A4 80 gsm make JK copier

Bid Type

Two Packet Bid

Key Highlights

  • • Brand requirements: JK COPIER for paper items and specific toner cartridge models (HP 88A, HP110 Original, HP12A Original, Brother DR269CL Magenta/Cyan/Yellow/Black).
  • • Technical standards: No explicit IS/ISO standards listed; procurement relies on model references and brand specificity.
  • • Option clause: quantity may increase up to 25% at contracted rates; delivery extension rules based on original quantity and period.
  • • Warranty/AMC: Not specified; replacement of damaged materials is emphasized in ATC terms.
  • • Penalties: Not explicitly detailed; quality requirements mention sample approval and prompt replacement of damaged goods.
  • • Delivery: Committed to avoid piecemeal supply; delivery within stipulated dates tied to contract specifics.
  • • Prebid: Mandatory attendance with certificate; state-specific vendor registration and consignees.
  • • Payment: Terms tied to delivery and option exercise; EFT mandate required.

Categories 42

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS CLEANING CONSUMABLES COPIER PAPER CRESTED WARE PAPER MATERIALS BACKHOE ELECTRON TUBE MARKING TOOLS COMPUTER PRINTERS ENVELOPE CLEANING COMPOUNDS FABRICS AND LEATHER MATERIALS SCISSOR PRINTER PARTS AND ACCESSORIES MACHINE STAPLER PLASTIC COMPUTER PERIPHERAL LASER PRINTERS BAMBOO TOWEL WOVEN FABRIC BALL PEN POWER ALPHABET STAMPS CARTRIDGE PRINTER CROCKERY ITEM BOOK CUTTER CONSTRUCTION DISTILLATION CONTAINER PEN STRING INSTRUMENTS HARDWARE AND FASTENERS PAPER PRODUCTS SUPPLY OF SYNTHETIC FABRIC AUTOMOTIVE CLEANERS FERROUS ALLOY SUPPLY PRINTING AND WRITING PAPER BONE CHINA

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office stationery and consumables under a single procurement exercise. The scope includes Plain Photocopier Paper Size A4 80 gsm JK COPIER, Plain Photocopier Paper Size FS Legal 80 gsm JK COPIER, plus a diverse set of envelopes in multiple sizes, assorted stationery, cleaning and maintenance items, and printer consumables across 78 line items. The emphasis is on consistent supply quality and on-time delivery, with an option clause allowing quantity adjustments up to 25% of the bid quantity and extended periods tied to delivery performance. The estimated value and EMD are not disclosed. Bidders must ensure compliance with site-specific delivery constraints and prebid meeting prerequisites. The procurement targets a reliable supplier with robust supply chain capabilities and state-specific compliance.

Technical Specifications & Requirements

  • Product categories include: Plain Photocopier Paper Size A4 80 gsm (JK COPIER), Plain Photocopier Paper Size FS Legal 80 gsm (JK COPIER), and assorted envelopes in sizes ranging from 12x10 to 11x15 inches, plus 100-piece inner pack quantities.
  • Additional items: sketch pens, glue, color markers, file covers, highlighters, staplers and pins, notebooks, cleaning liquids, and a selection of toner cartridges (HP and Brother originals) with specified models (HP 88A, HP 110 Original, HP12A), and standard office accessories.
  • No explicit technical specifications or IS/ISO standards are provided in the tender data; bidders must rely on the brand and model references in the BOQ and ensure supply consistency, quality, and compatibility with standard office equipment.
  • The buyer requires adherence to general supply quality, sample approval prior to full supply, and prevention of piecemeal or late deliveries. A prebid meeting is mandatory for participation.

Terms, Conditions & Eligibility

  • EMD and exact estimated value are not disclosed; bidders should prepare typical security deposits as per GEM/2025 guidelines and vendor code creation requirements.
  • Payment terms and delivery schedules are linked to the option clause, with potential 25% quantity variation and delivery time calculations based on original delivery periods.
  • Documentation to submit includes PAN, GSTIN, Cancelled Cheque, and EFT Mandate; a Blacklist certificate on a 10 Rupees Stamp Paper is required.
  • Prebid attendance certificate is mandatory; consignees and audit channels are specified, with state-specific seller registration requirements.
  • The tender emphasizes high-quality materials, sample approval before supply, and replacement of damaged materials without extra cost if required.

Key Specifications

    • Plain Photocopier Paper Size A4 80 gsm (JK COPIER)
    • Plain Photocopier Paper Size FS Legal 80 gsm (JK COPIER)
    • Envelopes: various sizes including 12 inch x 10 inch, 15.5 inch x 12.5 inch, 6 inch x 4 inch and 11 inch x 15 inch, each in 100-piece inner packs
    • Stationery: sketch pens, glue (200ml), highlighters, file covers, binders, notepads, staplers/pins, pencils, rulers
    • Toner cartridges: HP 88A Original, HP 110 Original, HP 12A Original, and Brother DR269CL Magenta/Cyan/Yellow/Black Original
    • Miscellaneous: cleaning liquids (Barosil, Lizol, Dettol Hand Wash), cups, saucers, barosil glassware, and office accessories
    • No explicit performance or standard numbers provided; suppliers to ensure brand-compliant supply and sample approval

Terms & Conditions

  • Section 1: Quantity adjustment up to 25% at contract; delivery period adjustments follow original/extended terms with minimum 30 days.

  • Section 2: Mandatory prebid meeting; PAN, GSTIN, EFT mandate, cancelled cheque required; state-specific consignment details.

  • Section 3: Sample approval prior to supply; replacement of damaged goods without extra cost; blacklist certificate submission.

Important Clauses

Payment Terms

Payment terms tied to delivery and option exercise; exact schedule not disclosed; EFT mandate required.

Delivery Schedule

Delivery must avoid piecemeal supply; period calculated via original/extended delivery period with minimum 30 days.

Penalties/Liquidated Damages

Not explicitly detailed; quality and timely replacement obligations apply.

Bidder Eligibility

  • Must attend mandatory prebid meeting and provide attendance certificate

  • Must have PAN, GSTIN, EFT mandate and bank details

  • State-wise consignee registration and reseller/vendor credentials for Andhra Pradesh and other states as applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Plain Photocopier Paper Size A4 80 gsm make JK copier , Plain Photocopier Paper Size FS Legal 80 gsm make JK copier , Envelope 12 Inch into 10 inch 100 Nos Each Pkts inner cloth , Envelope 15point 5 inch12 point 5 Inner Cloth 100 Each Pkts , Envelope 6 inch into 4 inch 100 Nos Each Pkts , Envelopes 11 inch into 15 inch100 Nos Each Pkts inner cloth , Envelope 5 inch into 3 point 5 Inch 100Nos Each Pkts , Envelope white Size 10 inch into 5 inch 100 Nos Each Pkts , Sketch Pen 12 set , Fevicol Gum 200ml , Stick on Pads tricolour Flags , Scissor Big , Toner Cartridge HP 88A Original , Toner Cartridge HP 110 Original , Toner Cartridge HP12A Original , Brother Toner DR269CL Magenta Cyan Yellow Black Make Brother Original , Ball Pen Red , Ball Pen Blue , Gel Pen Black , Gel Pen Blue , Gel pen Pilot V7 Blue , Correction Pen , File Cover as per sample , Highlighter Pen , Stapler Pin Small No 10 , Stapler Pin Small No 24by7 , Sharpener , Register Ruled 400 Pages classmate hard cover , Register Ruled 240 Pages classmate hard cover , Register Ruled 200 Pages classmate hard cover , Register Ruled 300 Pages classmate hard cover , Colin Glass Cleaner 500 ml , Tag small and long , Pencil Apsara , Gem Clips , Stamp Pad , Binder , Scale Steel 30 cm long , Paper Weight , Poker Wooden , White Colour Packing Cloth , Reynolds Trimax Refill , Urinal Cubels , Soft Broom , Bamboo Stick Broom , Phenoly Floor Cleaning black 1000 ml , Dusting Cloth , Hand Wash make Dettol 220 ml , Harpic 1 Ltrs , Cutter Big Size , Cello Tap half Inch Blue , Cello Tap half Inch Red , Tray Milton Plastic , Barosil Glass make Barosil 300 ml , Lizol 500 ml , Stapler Big No 24by7 , Stapler Small No 10 , Good Knight Power Active Mosquito Combo Pack Machine , Pen Stand stainless steel , Magnatic Pin Container , Floor Wiper , Foot mat as per sample , Permanent Marker Black and Blue , Momentoes as per sample , Dak Folder Leather for GE and AGE as per sample , Toilet Brush , Tea Cup and Saucer make Bone China , Towel White Bombay Dyeing as per sample , Mouse Pad , Napthaline balls 1 kg Packet , Calculator 12 digits make Casio , Adm Approval Register as per sample , Construction Account Book as per sample , Baby Indent Book as per Sample , Store Ledger Register as per sample , A4 Size Excel Bond Paper 100 gsm 100 sheets each packet , Cello Tape small , Cello Tape big

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 4

GeM-Bidding-8411519.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 78 Items Sign in for GEM prices

#1

Plain Photocopier Paper Size A4 80 gsm make JK copier

Plain Photocopier Paper Size A4 80 gsm make JK copier

200 reams Delivery: 15 days
#2

Plain Photocopier Paper Size FS Legal 80 gsm make JK copier

Plain Photocopier Paper Size FS Legal 80 gsm make JK copier

120 reams Delivery: 15 days
#3

Envelope 12 Inch into 10 inch 100 Nos Each Pkts inner cloth

Envelope 12 Inch into 10 inch 100 Nos Each Pkts inner cloth

5 pkts Delivery: 15 days
#4

Envelope 15point 5 inch12 point 5 Inner Cloth 100 Each Pkts

Envelope 15point 5 inch12 point 5 Inner Cloth 100 Each Pkts

7 pkts Delivery: 15 days
#5

Envelope 6 inch into 4 inch 100 Nos Each Pkts

Envelope 6 inch into 4 inch 100 Nos Each Pkts

9 pkts Delivery: 15 days
#6

Envelopes 11 inch into 15 inch100 Nos Each Pkts inner cloth

Envelopes 11 inch into 15 inch100 Nos Each Pkts inner cloth

10 pkts Delivery: 15 days
#7

Envelope 5 inch into 3 point 5 Inch 100Nos Each Pkts

Envelope 5 inch into 3 point 5 Inch 100Nos Each Pkts

9 pkts Delivery: 15 days
#8

Envelope white Size 10 inch into 5 inch 100 Nos Each Pkts

Envelope white Size 10 inch into 5 inch 100 Nos Each Pkts

10 pkts Delivery: 15 days
#9

Sketch Pen 12 set

Sketch Pen 12 set

10 pkts Delivery: 15 days
#10

Fevicol Gum 200ml

Fevicol Gum 200ml

10 nos Delivery: 15 days
#11

Stick on Pads tricolour Flags

Stick on Pads tricolour Flags

30 pads Delivery: 15 days
#12

Scissor Big

Scissor Big

5 nos Delivery: 15 days
#13

Toner Cartridge HP 88A Original

Toner Cartridge HP 88A Original

30 nos Delivery: 15 days
#14

Toner Cartridge HP 110 Original

Toner Cartridge HP 110 Original

15 set Delivery: 15 days
#15

Toner Cartridge HP12A Original

Toner Cartridge HP12A Original

20 nos Delivery: 15 days
#16

Brother Toner DR269CL Magenta Cyan Yellow Black Make Brother Original

Brother Toner DR269CL Magenta Cyan Yellow Black Make Brother Original

4 set Delivery: 15 days
#17

Ball Pen Red

Ball Pen Red

37 nos Delivery: 15 days
#18

Ball Pen Blue

Ball Pen Blue

250 nos Delivery: 15 days
#19

Gel Pen Black

Gel Pen Black

15 nos Delivery: 15 days
#20

Gel Pen Blue

Gel Pen Blue

20 nos Delivery: 15 days
#21

Gel pen Pilot V7 Blue

Gel pen Pilot V7 Blue

70 nos Delivery: 15 days
#22

Correction Pen

Correction Pen

37 nos Delivery: 15 days
#23

File Cover as per sample

File Cover as per sample

800 nos Delivery: 15 days
#24

Highlighter Pen

Highlighter Pen

20 pkts Delivery: 15 days
#25

Stapler Pin Small No 10

Stapler Pin Small No 10

50 pkts Delivery: 15 days
#26

Stapler Pin Small No 24by7

Stapler Pin Small No 24by7

40 pkts Delivery: 15 days
#27

Sharpener

Sharpener

20 nos Delivery: 15 days
#28

Register Ruled 400 Pages classmate hard cover

Register Ruled 400 Pages classmate hard cover

35 nos Delivery: 15 days
#29

Register Ruled 240 Pages classmate hard cover

Register Ruled 240 Pages classmate hard cover

18 nos Delivery: 15 days
#30

Register Ruled 200 Pages classmate hard cover

Register Ruled 200 Pages classmate hard cover

25 nos Delivery: 15 days
#31

Register Ruled 300 Pages classmate hard cover

Register Ruled 300 Pages classmate hard cover

20 nos Delivery: 15 days
#32

Colin Glass Cleaner 500 ml

Colin Glass Cleaner 500 ml

15 nos Delivery: 15 days
#33

Tag small and long

Tag small and long

85 bndls Delivery: 15 days
#34

Pencil Apsara

Pencil Apsara

40 pkts Delivery: 15 days
#35

Gem Clips

Gem Clips

22 boxs Delivery: 15 days
#36

Stamp Pad

Stamp Pad

18 nos Delivery: 15 days
#37

Binder

Binder

50 nos Delivery: 15 days
#38

Scale Steel 30 cm long

Scale Steel 30 cm long

10 nos Delivery: 15 days
#39

Paper Weight

Paper Weight

24 nos Delivery: 15 days
#40

Poker Wooden

Poker Wooden

31 nos Delivery: 15 days
#41

White Colour Packing Cloth

White Colour Packing Cloth

25 nos Delivery: 15 days
#42

Reynolds Trimax Refill

Reynolds Trimax Refill

70 nos Delivery: 15 days
#43

Urinal Cubels

Urinal Cubels

50 nos Delivery: 15 days
#44

Soft Broom

Soft Broom

30 nos Delivery: 15 days
#45

Bamboo Stick Broom

Bamboo Stick Broom

15 nos Delivery: 15 days
#46

Phenoly Floor Cleaning black 1000 ml

Phenoly Floor Cleaning black 1000 ml

40 ltrs Delivery: 15 days
#47

Dusting Cloth

Dusting Cloth

50 nos Delivery: 15 days
#48

Hand Wash make Dettol 220 ml

Hand Wash make Dettol 220 ml

40 nos Delivery: 15 days
#49

Harpic 1 Ltrs

Harpic 1 Ltrs

45 nos Delivery: 15 days
#50

Cutter Big Size

Cutter Big Size

25 nos Delivery: 15 days
#51

Cello Tap half Inch Blue

Cello Tap half Inch Blue

5 nos Delivery: 15 days
#52

Cello Tap half Inch Red

Cello Tap half Inch Red

5 nos Delivery: 15 days
#53

Tray Milton Plastic

Tray Milton Plastic

2 nos Delivery: 15 days
#54

Barosil Glass make Barosil 300 ml

Barosil Glass make Barosil 300 ml

3 set Delivery: 15 days
#55

Lizol 500 ml

Lizol 500 ml

25 btls Delivery: 15 days
#56

Stapler Big No 24by7

Stapler Big No 24by7

20 nos Delivery: 15 days
#57

Stapler Small No 10

Stapler Small No 10

10 nos Delivery: 15 days
#58

Good Knight Power Active Mosquito Combo Pack Machine

Good Knight Power Active Mosquito Combo Pack Machine

10 nos Delivery: 15 days
#59

Pen Stand stainless steel

Pen Stand stainless steel

15 nos Delivery: 15 days
#60

Magnatic Pin Container

Magnatic Pin Container

10 nos Delivery: 15 days
#61

Floor Wiper

Floor Wiper

10 nos Delivery: 15 days
#62

Foot mat as per sample

Foot mat as per sample

15 nos Delivery: 15 days
#63

Permanent Marker Black and Blue

Permanent Marker Black and Blue

20 nos Delivery: 15 days
#64

Momentoes as per sample

Momentoes as per sample

20 nos Delivery: 15 days
#65

Dak Folder Leather for GE and AGE as per sample

Dak Folder Leather for GE and AGE as per sample

7 nos Delivery: 15 days
#66

Toilet Brush

Toilet Brush

7 nos Delivery: 15 days
#67

Tea Cup and Saucer make Bone China

Tea Cup and Saucer make Bone China

4 nos Delivery: 15 days
#68

Towel White Bombay Dyeing as per sample

Towel White Bombay Dyeing as per sample

8 set Delivery: 15 days
#69

Mouse Pad

Mouse Pad

5 nos Delivery: 15 days
#70

Napthaline balls 1 kg Packet

Napthaline balls 1 kg Packet

6 nos Delivery: 15 days
#71

Calculator 12 digits make Casio

Calculator 12 digits make Casio

8 pkt Delivery: 15 days
#72

Adm Approval Register as per sample

Adm Approval Register as per sample

6 nos Delivery: 15 days
#73

Construction Account Book as per sample

Construction Account Book as per sample

10 nos Delivery: 15 days
#74

Baby Indent Book as per Sample

Baby Indent Book as per Sample

10 nos Delivery: 15 days
#75

Store Ledger Register as per sample

Store Ledger Register as per sample

2 nos Delivery: 15 days
#76

A4 Size Excel Bond Paper 100 gsm 100 sheets each packet

A4 Size Excel Bond Paper 100 gsm 100 sheets each packet

3 nos Delivery: 15 days
#77

Cello Tape small

Cello Tape small

20 pkts Delivery: 15 days
#78

Cello Tape big

Cello Tape big

20 nos Delivery: 15 days

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Prebid meeting attendance certificate

6

Blacklisted certificate on 10 Rupees Stamp Paper

7

State-wise consignee registration documents

8

Sample quality documentation for approval (prior to full supply)

Reverse Auction Schedule

Completed

Start

25-Nov-2025, 7:00 pm

End

26-Nov-2025, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
ESS KAY HOME CARE   Under PMA
-19-11-2025 17:14:41
2
EXPRESS ENTERPRISES   Under PMA
-20-11-2025 22:06:45
3
HILLS STATIONERS & PRINTERS   Under PMA
-21-11-2025 10:58:17
4
M/S MAKMONI ENTERPRISES   Under PMA
-20-11-2025 18:32:55
5
MAYUR COMPUTERS   Under PMA
-18-11-2025 15:54:17
6
SHIV TRADERS   Under PMA
-20-11-2025 14:04:27
7
Srivari Sai Enterprises   Under PMA
-19-11-2025 08:32:00
8
SUPREME TRADERS   Under PMA
-20-11-2025 22:19:40

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Srivari Sai Enterprises(MSE,MII)   Under PMA Winner ₹5,12,663Item Categories : Plain Photocopier Paper Size A4 80 gsm make JK copier,Plain Photocopier Paper Size FS Legal 80 gsm
L2SHIV TRADERS (MSE,MII)   Under PMA₹5,84,597Item Categories : Plain Photocopier Paper Size A4 80 gsm make JK copier,Plain Photocopier Paper Size FS Legal 80 gsm
L3EXPRESS ENTERPRISES (MSE,MII)   Under PMA₹5,94,361Item Categories : Plain Photocopier Paper Size A4 80 gsm make JK copier,Plain Photocopier Paper Size FS Legal 80 gsm

🎉 L1 Winner

Srivari Sai Enterprises(MSE,MII)   Under PMA

Final Price: ₹5,12,663

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for the Indian Army office supplies tender in India 2025?

Bidders must complete prebid attendance and submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Blacklist Certificate on stamp paper. Ensure JK COPIER paper and HP/Brother toner models are referenced in BOQ; confirm sample approval before full supply; comply with 25% quantity option clause.

What documents are required for the Army stationery procurement bid in India?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, prebid attendance certificate, state consignee registration, and sample quality documents. Also provide vendor code creation documents and any OEM authorizations if applicable to JK COPIER and toner brands.

What are the delivery terms for the Army 2025 office supplies bid?

Delivery terms prohibit piecemeal supply; timeframes derive from the original delivery period with a 30-day minimum extension when exercising the 25% quantity option. Ensure timely replacement of damaged goods at no extra cost per ATC clauses.

What are the key brand/model requirements for toner cartridges in this tender?

The tender specifies original HP 88A, HP 110, HP 12A models and Brother DR269CL (Magenta/Cyan/Yellow/Black). Suppliers must provide these OEM cartridges or equivalent authorized alternatives and supply with prior sample approval.

What is the scope of paper and envelope formats in this Army tender?

Scope includes A4 80 gsm JK COPIER, FS Legal 80 gsm JK COPIER, and envelopes in sizes up to 12x10, 15.5x12.5, 11x15 inches, with 100-piece inner packs for each item.

Are prebid meetings mandatory for participation in Army procurement tenders?

Yes, prebid attendance is mandatory; bidders must upload the attendance certificate with bid documents. The meeting ensures understanding of quantity option clauses and delivery expectations tied to the procurement.

What are the payment assurances for this Army supplies contract?

Payment terms are linked to delivery performance and option exercise; exact schedule is not disclosed. Bidders should ensure EFT mandate validity and align invoicing with delivery milestones to secure timely payments.

How is quality assurance handled for supplied items in this tender?

Samples must be approved before full supply; damaged items must be replaced promptly at no extra cost. High-quality materials are expected; the supplier must adhere to the acceptance criteria set by the Army procurement team.

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