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Indian Army Plain Photocopier Paper JK Copier Supplies Tender 2025 Delhi NCR - IS 80 GSM & Envelopes Specifications

Bid Publish Date

11-Nov-2025, 10:59 am

Bid End Date

21-Nov-2025, 11:00 am

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

RA
Issue11-Nov-2025, 10:59 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

2922

Category

Plain Photocopier Paper Size A4 80 gsm make JK copier

Bid Type

Two Packet Bid

Key Highlights

  • • Brand requirements: JK COPIER for paper items and specific toner cartridge models (HP 88A, HP110 Original, HP12A Original, Brother DR269CL Magenta/Cyan/Yellow/Black).
  • • Technical standards: No explicit IS/ISO standards listed; procurement relies on model references and brand specificity.
  • • Option clause: quantity may increase up to 25% at contracted rates; delivery extension rules based on original quantity and period.
  • • Warranty/AMC: Not specified; replacement of damaged materials is emphasized in ATC terms.
  • • Penalties: Not explicitly detailed; quality requirements mention sample approval and prompt replacement of damaged goods.
  • • Delivery: Committed to avoid piecemeal supply; delivery within stipulated dates tied to contract specifics.
  • • Prebid: Mandatory attendance with certificate; state-specific vendor registration and consignees.
  • • Payment: Terms tied to delivery and option exercise; EFT mandate required.

Categories 42

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS CLEANING CONSUMABLES COPIER PAPER CRESTED WARE PAPER MATERIALS BACKHOE ELECTRON TUBE MARKING TOOLS COMPUTER PRINTERS ENVELOPE CLEANING COMPOUNDS FABRICS AND LEATHER MATERIALS SCISSOR PRINTER PARTS AND ACCESSORIES MACHINE STAPLER PLASTIC COMPUTER PERIPHERAL LASER PRINTERS BAMBOO TOWEL WOVEN FABRIC BALL PEN POWER ALPHABET STAMPS CARTRIDGE PRINTER CROCKERY ITEM BOOK CUTTER CONSTRUCTION DISTILLATION CONTAINER PEN STRING INSTRUMENTS HARDWARE AND FASTENERS PAPER PRODUCTS SUPPLY OF SYNTHETIC FABRIC AUTOMOTIVE CLEANERS FERROUS ALLOY SUPPLY PRINTING AND WRITING PAPER BONE CHINA

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office stationery and consumables under a single procurement exercise. The scope includes Plain Photocopier Paper Size A4 80 gsm JK COPIER, Plain Photocopier Paper Size FS Legal 80 gsm JK COPIER, plus a diverse set of envelopes in multiple sizes, assorted stationery, cleaning and maintenance items, and printer consumables across 78 line items. The emphasis is on consistent supply quality and on-time delivery, with an option clause allowing quantity adjustments up to 25% of the bid quantity and extended periods tied to delivery performance. The estimated value and EMD are not disclosed. Bidders must ensure compliance with site-specific delivery constraints and prebid meeting prerequisites. The procurement targets a reliable supplier with robust supply chain capabilities and state-specific compliance.

Technical Specifications & Requirements

  • Product categories include: Plain Photocopier Paper Size A4 80 gsm (JK COPIER), Plain Photocopier Paper Size FS Legal 80 gsm (JK COPIER), and assorted envelopes in sizes ranging from 12x10 to 11x15 inches, plus 100-piece inner pack quantities.
  • Additional items: sketch pens, glue, color markers, file covers, highlighters, staplers and pins, notebooks, cleaning liquids, and a selection of toner cartridges (HP and Brother originals) with specified models (HP 88A, HP 110 Original, HP12A), and standard office accessories.
  • No explicit technical specifications or IS/ISO standards are provided in the tender data; bidders must rely on the brand and model references in the BOQ and ensure supply consistency, quality, and compatibility with standard office equipment.
  • The buyer requires adherence to general supply quality, sample approval prior to full supply, and prevention of piecemeal or late deliveries. A prebid meeting is mandatory for participation.

Terms, Conditions & Eligibility

  • EMD and exact estimated value are not disclosed; bidders should prepare typical security deposits as per GEM/2025 guidelines and vendor code creation requirements.
  • Payment terms and delivery schedules are linked to the option clause, with potential 25% quantity variation and delivery time calculations based on original delivery periods.
  • Documentation to submit includes PAN, GSTIN, Cancelled Cheque, and EFT Mandate; a Blacklist certificate on a 10 Rupees Stamp Paper is required.
  • Prebid attendance certificate is mandatory; consignees and audit channels are specified, with state-specific seller registration requirements.
  • The tender emphasizes high-quality materials, sample approval before supply, and replacement of damaged materials without extra cost if required.

Key Specifications

    • Plain Photocopier Paper Size A4 80 gsm (JK COPIER)
    • Plain Photocopier Paper Size FS Legal 80 gsm (JK COPIER)
    • Envelopes: various sizes including 12 inch x 10 inch, 15.5 inch x 12.5 inch, 6 inch x 4 inch and 11 inch x 15 inch, each in 100-piece inner packs
    • Stationery: sketch pens, glue (200ml), highlighters, file covers, binders, notepads, staplers/pins, pencils, rulers
    • Toner cartridges: HP 88A Original, HP 110 Original, HP 12A Original, and Brother DR269CL Magenta/Cyan/Yellow/Black Original
    • Miscellaneous: cleaning liquids (Barosil, Lizol, Dettol Hand Wash), cups, saucers, barosil glassware, and office accessories
    • No explicit performance or standard numbers provided; suppliers to ensure brand-compliant supply and sample approval

Terms & Conditions

  • Section 1: Quantity adjustment up to 25% at contract; delivery period adjustments follow original/extended terms with minimum 30 days.

  • Section 2: Mandatory prebid meeting; PAN, GSTIN, EFT mandate, cancelled cheque required; state-specific consignment details.

  • Section 3: Sample approval prior to supply; replacement of damaged goods without extra cost; blacklist certificate submission.

Important Clauses

Payment Terms

Payment terms tied to delivery and option exercise; exact schedule not disclosed; EFT mandate required.

Delivery Schedule

Delivery must avoid piecemeal supply; period calculated via original/extended delivery period with minimum 30 days.

Penalties/Liquidated Damages

Not explicitly detailed; quality and timely replacement obligations apply.

Bidder Eligibility

  • Must attend mandatory prebid meeting and provide attendance certificate

  • Must have PAN, GSTIN, EFT mandate and bank details

  • State-wise consignee registration and reseller/vendor credentials for Andhra Pradesh and other states as applicable

Documents 4

GeM-Bidding-8411519.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 78 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Plain Photocopier Paper Size A4 80 gsm make JK copier Plain Photocopier Paper Size A4 80 gsm make JK copier 200 reams [email protected] 15
2 Plain Photocopier Paper Size FS Legal 80 gsm make JK copier Plain Photocopier Paper Size FS Legal 80 gsm make JK copier 120 reams [email protected] 15
3 Envelope 12 Inch into 10 inch 100 Nos Each Pkts inner cloth Envelope 12 Inch into 10 inch 100 Nos Each Pkts inner cloth 5 pkts [email protected] 15
4 Envelope 15point 5 inch12 point 5 Inner Cloth 100 Each Pkts Envelope 15point 5 inch12 point 5 Inner Cloth 100 Each Pkts 7 pkts [email protected] 15
5 Envelope 6 inch into 4 inch 100 Nos Each Pkts Envelope 6 inch into 4 inch 100 Nos Each Pkts 9 pkts [email protected] 15
6 Envelopes 11 inch into 15 inch100 Nos Each Pkts inner cloth Envelopes 11 inch into 15 inch100 Nos Each Pkts inner cloth 10 pkts [email protected] 15
7 Envelope 5 inch into 3 point 5 Inch 100Nos Each Pkts Envelope 5 inch into 3 point 5 Inch 100Nos Each Pkts 9 pkts [email protected] 15
8 Envelope white Size 10 inch into 5 inch 100 Nos Each Pkts Envelope white Size 10 inch into 5 inch 100 Nos Each Pkts 10 pkts [email protected] 15
9 Sketch Pen 12 set Sketch Pen 12 set 10 pkts [email protected] 15
10 Fevicol Gum 200ml Fevicol Gum 200ml 10 nos [email protected] 15
11 Stick on Pads tricolour Flags Stick on Pads tricolour Flags 30 pads [email protected] 15
12 Scissor Big Scissor Big 5 nos [email protected] 15
13 Toner Cartridge HP 88A Original Toner Cartridge HP 88A Original 30 nos [email protected] 15
14 Toner Cartridge HP 110 Original Toner Cartridge HP 110 Original 15 set [email protected] 15
15 Toner Cartridge HP12A Original Toner Cartridge HP12A Original 20 nos [email protected] 15
16 Brother Toner DR269CL Magenta Cyan Yellow Black Make Brother Original Brother Toner DR269CL Magenta Cyan Yellow Black Make Brother Original 4 set [email protected] 15
17 Ball Pen Red Ball Pen Red 37 nos [email protected] 15
18 Ball Pen Blue Ball Pen Blue 250 nos [email protected] 15
19 Gel Pen Black Gel Pen Black 15 nos [email protected] 15
20 Gel Pen Blue Gel Pen Blue 20 nos [email protected] 15
21 Gel pen Pilot V7 Blue Gel pen Pilot V7 Blue 70 nos [email protected] 15
22 Correction Pen Correction Pen 37 nos [email protected] 15
23 File Cover as per sample File Cover as per sample 800 nos [email protected] 15
24 Highlighter Pen Highlighter Pen 20 pkts [email protected] 15
25 Stapler Pin Small No 10 Stapler Pin Small No 10 50 pkts [email protected] 15
26 Stapler Pin Small No 24by7 Stapler Pin Small No 24by7 40 pkts [email protected] 15
27 Sharpener Sharpener 20 nos [email protected] 15
28 Register Ruled 400 Pages classmate hard cover Register Ruled 400 Pages classmate hard cover 35 nos [email protected] 15
29 Register Ruled 240 Pages classmate hard cover Register Ruled 240 Pages classmate hard cover 18 nos [email protected] 15
30 Register Ruled 200 Pages classmate hard cover Register Ruled 200 Pages classmate hard cover 25 nos [email protected] 15
31 Register Ruled 300 Pages classmate hard cover Register Ruled 300 Pages classmate hard cover 20 nos [email protected] 15
32 Colin Glass Cleaner 500 ml Colin Glass Cleaner 500 ml 15 nos [email protected] 15
33 Tag small and long Tag small and long 85 bndls [email protected] 15
34 Pencil Apsara Pencil Apsara 40 pkts [email protected] 15
35 Gem Clips Gem Clips 22 boxs [email protected] 15
36 Stamp Pad Stamp Pad 18 nos [email protected] 15
37 Binder Binder 50 nos [email protected] 15
38 Scale Steel 30 cm long Scale Steel 30 cm long 10 nos [email protected] 15
39 Paper Weight Paper Weight 24 nos [email protected] 15
40 Poker Wooden Poker Wooden 31 nos [email protected] 15
41 White Colour Packing Cloth White Colour Packing Cloth 25 nos [email protected] 15
42 Reynolds Trimax Refill Reynolds Trimax Refill 70 nos [email protected] 15
43 Urinal Cubels Urinal Cubels 50 nos [email protected] 15
44 Soft Broom Soft Broom 30 nos [email protected] 15
45 Bamboo Stick Broom Bamboo Stick Broom 15 nos [email protected] 15
46 Phenoly Floor Cleaning black 1000 ml Phenoly Floor Cleaning black 1000 ml 40 ltrs [email protected] 15
47 Dusting Cloth Dusting Cloth 50 nos [email protected] 15
48 Hand Wash make Dettol 220 ml Hand Wash make Dettol 220 ml 40 nos [email protected] 15
49 Harpic 1 Ltrs Harpic 1 Ltrs 45 nos [email protected] 15
50 Cutter Big Size Cutter Big Size 25 nos [email protected] 15
51 Cello Tap half Inch Blue Cello Tap half Inch Blue 5 nos [email protected] 15
52 Cello Tap half Inch Red Cello Tap half Inch Red 5 nos [email protected] 15
53 Tray Milton Plastic Tray Milton Plastic 2 nos [email protected] 15
54 Barosil Glass make Barosil 300 ml Barosil Glass make Barosil 300 ml 3 set [email protected] 15
55 Lizol 500 ml Lizol 500 ml 25 btls [email protected] 15
56 Stapler Big No 24by7 Stapler Big No 24by7 20 nos [email protected] 15
57 Stapler Small No 10 Stapler Small No 10 10 nos [email protected] 15
58 Good Knight Power Active Mosquito Combo Pack Machine Good Knight Power Active Mosquito Combo Pack Machine 10 nos [email protected] 15
59 Pen Stand stainless steel Pen Stand stainless steel 15 nos [email protected] 15
60 Magnatic Pin Container Magnatic Pin Container 10 nos [email protected] 15
61 Floor Wiper Floor Wiper 10 nos [email protected] 15
62 Foot mat as per sample Foot mat as per sample 15 nos [email protected] 15
63 Permanent Marker Black and Blue Permanent Marker Black and Blue 20 nos [email protected] 15
64 Momentoes as per sample Momentoes as per sample 20 nos [email protected] 15
65 Dak Folder Leather for GE and AGE as per sample Dak Folder Leather for GE and AGE as per sample 7 nos [email protected] 15
66 Toilet Brush Toilet Brush 7 nos [email protected] 15
67 Tea Cup and Saucer make Bone China Tea Cup and Saucer make Bone China 4 nos [email protected] 15
68 Towel White Bombay Dyeing as per sample Towel White Bombay Dyeing as per sample 8 set [email protected] 15
69 Mouse Pad Mouse Pad 5 nos [email protected] 15
70 Napthaline balls 1 kg Packet Napthaline balls 1 kg Packet 6 nos [email protected] 15
71 Calculator 12 digits make Casio Calculator 12 digits make Casio 8 pkt [email protected] 15
72 Adm Approval Register as per sample Adm Approval Register as per sample 6 nos [email protected] 15
73 Construction Account Book as per sample Construction Account Book as per sample 10 nos [email protected] 15
74 Baby Indent Book as per Sample Baby Indent Book as per Sample 10 nos [email protected] 15
75 Store Ledger Register as per sample Store Ledger Register as per sample 2 nos [email protected] 15
76 A4 Size Excel Bond Paper 100 gsm 100 sheets each packet A4 Size Excel Bond Paper 100 gsm 100 sheets each packet 3 nos [email protected] 15
77 Cello Tape small Cello Tape small 20 pkts [email protected] 15
78 Cello Tape big Cello Tape big 20 nos [email protected] 15

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Prebid meeting attendance certificate

6

Blacklisted certificate on 10 Rupees Stamp Paper

7

State-wise consignee registration documents

8

Sample quality documentation for approval (prior to full supply)

Reverse Auction Schedule

Completed

Start

25-Nov-2025, 7:00 pm

End

26-Nov-2025, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1ESS KAY HOME CARE   Under PMA-19-11-2025 17:14:41Disqualified
2EXPRESS ENTERPRISES   Under PMA-20-11-2025 22:06:45Qualified
3HILLS STATIONERS & PRINTERS   Under PMA-21-11-2025 10:58:17Disqualified
4M/S MAKMONI ENTERPRISES   Under PMA-20-11-2025 18:32:55Disqualified
5MAYUR COMPUTERS   Under PMA-18-11-2025 15:54:17Disqualified
6SHIV TRADERS   Under PMA-20-11-2025 14:04:27Qualified
7Srivari Sai Enterprises   Under PMA-19-11-2025 08:32:00Qualified
8SUPREME TRADERS   Under PMA-20-11-2025 22:19:40Disqualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Srivari Sai Enterprises(MSE,MII)   Under PMA Winner ₹5,12,663Item Categories : Plain Photocopier Paper Size A4 80 gsm make JK copier,Plain Photocopier Paper Size FS Legal 80 gsm
L2SHIV TRADERS (MSE,MII)   Under PMA₹5,84,597Item Categories : Plain Photocopier Paper Size A4 80 gsm make JK copier,Plain Photocopier Paper Size FS Legal 80 gsm
L3EXPRESS ENTERPRISES (MSE,MII)   Under PMA₹5,94,361Item Categories : Plain Photocopier Paper Size A4 80 gsm make JK copier,Plain Photocopier Paper Size FS Legal 80 gsm

🎉 L1 Winner

Srivari Sai Enterprises(MSE,MII)   Under PMA

Final Price: ₹5,12,663

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for the Indian Army office supplies tender in India 2025?

Bidders must complete prebid attendance and submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Blacklist Certificate on stamp paper. Ensure JK COPIER paper and HP/Brother toner models are referenced in BOQ; confirm sample approval before full supply; comply with 25% quantity option clause.

What documents are required for the Army stationery procurement bid in India?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, prebid attendance certificate, state consignee registration, and sample quality documents. Also provide vendor code creation documents and any OEM authorizations if applicable to JK COPIER and toner brands.

What are the delivery terms for the Army 2025 office supplies bid?

Delivery terms prohibit piecemeal supply; timeframes derive from the original delivery period with a 30-day minimum extension when exercising the 25% quantity option. Ensure timely replacement of damaged goods at no extra cost per ATC clauses.

What are the key brand/model requirements for toner cartridges in this tender?

The tender specifies original HP 88A, HP 110, HP 12A models and Brother DR269CL (Magenta/Cyan/Yellow/Black). Suppliers must provide these OEM cartridges or equivalent authorized alternatives and supply with prior sample approval.

What is the scope of paper and envelope formats in this Army tender?

Scope includes A4 80 gsm JK COPIER, FS Legal 80 gsm JK COPIER, and envelopes in sizes up to 12x10, 15.5x12.5, 11x15 inches, with 100-piece inner packs for each item.

Are prebid meetings mandatory for participation in Army procurement tenders?

Yes, prebid attendance is mandatory; bidders must upload the attendance certificate with bid documents. The meeting ensures understanding of quantity option clauses and delivery expectations tied to the procurement.

What are the payment assurances for this Army supplies contract?

Payment terms are linked to delivery performance and option exercise; exact schedule is not disclosed. Bidders should ensure EFT mandate validity and align invoicing with delivery milestones to secure timely payments.

How is quality assurance handled for supplied items in this tender?

Samples must be approved before full supply; damaged items must be replaced promptly at no extra cost. High-quality materials are expected; the supplier must adhere to the acceptance criteria set by the Army procurement team.