E-nagar Palika Madhya Pradesh Octagonal High-Mast Illumination Pole Tender Dewas 2026
Bid Publish Date
17-Aug-2026, 12:35 pm
Bid End Date
02-Sep-2026, 5:00 pm
EMD
₹10,000
Location
Progress
Key Highlights
- • Explicit option clause allowing 25% quantity variation at contract award and during currency with calculated delivery extension
- • Mandatory ISO 9001 certification and related compliance; certificates to be uploaded with bid
- • Functional service centre requirement across each consignee state; establishment within 30 days of award if not existing
- • Dedicated toll-free service line and clear escalation matrix for post-award support
- • EMD of ₹10,000 and turnover documentation via audited statements or CA certification
- • Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any
Tender Overview
Organization: E-nagar Palika Government Of Madhya Pradesh. Procurement: OCTAGONAL HIGH-MAST ILLUMINATION POLE ASSEMBLY WITH SIX LED LUMINAIRES, DECORATIVE LIGHT RINGS & COMM. Location: DEWAS, MADHYA PRADESH - 455001. Estimated Value: not disclosed; EMD: ₹10,000. Scope: supply, installation, testing, commissioning, and operator training; includes statutory clearances if any. Unique clause allows quantity variation up to 25% during contract with extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidder turnover proof via audited statements or CA certificate; service centers in each consignee state; dedicated toll-free service line and Escalation Matrix required.
Technical Specifications & Requirements
- Product category: high-mast illumination pole assembly with six LED luminaires and decorative rings.
- Delivery & scope: supply, installation, testing, commissioning, operator training, and statutory clearances (if any).
- Service infrastructure: functional statewide service centers within 30 days of award; on-site or carry-in warranty as applicable; toll-free service number and escalation matrix mandatory.
- Documentation: ISO 9001 compliance required; certificates to be uploaded with bid; non-submission leads to rejection.
- Financials: minimum average annual turnover over last 3 years to be provided; turnover criteria stated in bid document.
Terms & Eligibility
- EMD: ₹10,000.
- Turnover: minimum average annual turnover for last 3 years as specified in bid documents, with audited balance sheets or CA certification acceptable.
- Delivery: term emphasizes delivery period linked to original delivery order, with option to increase quantity up to 25% and extended period as per formula, minimum 30 days.
- Service & Support: dedicated toll-free number, service center presence in each consignee state, and documentary evidence of service capability required prior to payment release.
- Compliance: bidder must upload all requested certificates; non-compliance risks rejection.
Key Specifications
-
Product name: OCTAGONAL HIGH-MAST ILLUMINATION POLE ASSEMBLY
-
Luminaire count: SIX LED luminaires per pole
-
Accessory: decorative light rings
-
Scope: supply, installation, testing, commissioning, operator training
-
Standards: ISO 9001 required; IS/IEC conformity if specified in document
-
Warranty/AMC: not explicitly stated; service center availability within state required
-
Delivery: period tied to original delivery order with option for 25% quantity variation
Terms & Conditions
-
EMD ₹10,000; turnover proof via audited statements or CA certificate
-
Delivery period flexible with option to expand quantity up to 25%
-
Functional service centers mandatory in each consignee state; 30-day establishment window
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of functional service centre; no explicit milestone schedule provided in available terms
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time formula applied with minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed in available terms; adherence to delivery extension clauses implied
Bidder Eligibility
-
Turnover consistent with minimum average turnover for last 3 years as required
-
ISO 9001 certified bidders or compliance proof
-
Ability to establish or demonstrate functional state-wide service centers within 30 days
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
OCTAGONAL HIGH-MAST ILLUMINATION POLE ASSEMBLY WITH SIX LED LUMINAIRES, DECORATIVE LIGHT RINGS & COM
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dewas
Delivery Pincodes
455221
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashok Kumar | 455221,Mahatma Gandhi Ward 08 Karnawad | Dewas | Madhya Pradesh | 455221 | 5 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9739824.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing turnover
Experience certificates (similar projects, if any)
ISO 9001 certification documents
OEM authorization (if bidding as dealer)
Technical compliance certificates (as applicable)
Proof of functional service center or plan to establish within 30 days
Toll-free service number and escalation matrix details
Any statutory clearances related to installation
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for octagonal high-mast pole tender in Dewas Madhya Pradesh 2026?
To participate, bidders must submit GST, PAN, turnover proof, ISO 9001 certificates, and OEM authorizations if applicable. Provide evidence of a functional service center in the state, a toll-free service line, and an escalation matrix. Ensure compliance with the 25% quantity option and delivery extension terms in the AtC.
What documents are required for Dewas high-mast pole procurement bid 2026?
Required documents include GST registration, PAN, audited financial statements or CA certificate for turnover, ISO 9001 certificates, experience certificates, OEM authorization, service center proof, toll-free contact details, and escalation matrix. Upload all certificates with bid submission to avoid rejection.
What are the delivery and turnover requirements for this Madhya Pradesh tender?
Turnover must meet the minimum average annual threshold for the last 3 years as per bid documents, supported by audited statements or CA certificates. Delivery timing follows the original order date with a possible 25% quantity increase and extended delivery calculated by the specified formula, minimum 30 days.
Which standards and certifications are mandated for the high-mast pole supply?
Bidders must demonstrate ISO 9001 certification and any applicable product standards. Compliance with BIS/ISI or IS/IEC-related standards should be stated if specified in tender terms. Certificates must be uploaded with the bid to ensure eligibility.
What is the EMD amount and its submission terms for this bid?
The bid requires an EMD of ₹10,000. Submit via online payment or demand draft as specified in the terms. Ensure the EMD is valid through the bid evaluation period and attach proof in the submission package.
When is delivery expected after award of this Dewas tender?
Delivery is calculated from the last date of the original delivery order, with potential extension if the quantity changes. The extended time uses the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What post-sale service requirements are mandatory for bidders?
Bidders must provide a dedicated toll-free service line and an escalation matrix. Functional service centers must exist in each consignee state or be established within 30 days of award, with payment released only after documentary proof of the service center.